Communications Plan
Project Name
Stakeholder Group/
Audience
(To Whom?)
Sponsor (s)
Steering Committee
Project Manager
Message(s)/
Information Needs
(What Information?)
ITS PMO
Stakeholders / End
Users /
ITS Client Services
Responsible
(Who will provide the
information?)
Date/Timing
(When? How often?)
Project milestones and
deliverables progress
Status reports
PM
Bi-Weekly
Major Problems /
Issues
Meetings
PM
As needed
Change Requests
Meetings
PM
As needed
Project milestones and
deliverables progress
Status reports
PM
Bi-Weekly
Major Problems /
Issues
Meetings
PM
As needed
Change Requests
Meetings
PM
As needed
Deliverables
Materials
PM
Bi-Weekly
Work Progress
Project progress
Meetings
Status reports
Project Team
PM
Weekly
Bi-Weekly
Budget Actuals
Updates
Deliverables approval
requests
Problems / Issues
Project Budget Reports
ITS Financial
Representative
PM
Quarterly / End of
Project
As needed
PM
As needed
PM
As needed
Change Requests
Email, teleconference,
meeting
Email, teleconference,
meeting
Meeting
PM
As needed
Project progress
Deliverables
Status reports
Materials, code
PM
PM
Bi-Weekly
Deliverables approval
requests
Email
PM
As needed
Problems / Issues
Email, meetings,
teleconference
PM
As needed
Project Requirements
Email, meetings,
teleconference
PM
As needed
Change Requests
Meeting
PM
As needed
Project progress
Status reports
PM
Bi-Weekly
Major Problems /
Issues
Change Requests
Status meeting
PM IT LEAD
As needed
Status meeting
PM IT LEAD
As needed
Project progress
Summary progress
reports
Client
implementation plan &
training schedules
/ PR
/ help,
Project Progress /
Meetings, email, ITS
and / or client web
pages, newsline,
Information forums
Summary progress
reports
Meetings, email,
training sessions
Client
As needed, coincide
with milestone
completion
As needed, coincide
with milestone
completion
Project Requirements
Project Team
Delivery
Method & Format
(How?)
implementation plan /
training schedules
Email
IT LEAD
As needed
As needed, coincide
with milestone
July 26, 2016
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Communications Plan
Project Name
Stakeholder Group/
Audience
(To Whom?)
ITS Financial
Representative
ITS Department
ITS Functional
Managers
Message(s)/
Information Needs
(What Information?)
Project budget,
financial commitments,
requisitions, receipt of
product, Budget
changes
Advance Notice of new
/ changed service
Information
Team member Issues,
Resource allocation /
changes
Transition to
Operations Planning /
implementation
Delivery
Method & Format
(How?)
Hardcopy (original
documents), Email
email
Responsible
(Who will provide the
information?)
PM
PM
Information forums
PM
Meeting
PM
Meeting
Transition Plan
PM
Date/Timing
(When? How often?)
completion
As occurs
Prior to transition to
production
As needed
As needed
As Needed
July 26, 2016
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