The Board of Trustees of the University of Arkansas Acting for and on behalf of the University
of Arkansas Cooperative Extension Service
SUBCONTRACT NO.
UACES
UNDER USDA CSREES PRIME AGREEMENT:
SUBCONTRACTOR:
ADDRESS/CONTACT:
TELEPHONE:
FAX:
PROJECT TITLE:
SUBCONTRACT PERIOD:
to
SUBCONTRCT AMOUNT: $
ISSUED BY:
University of Arkansas
Cooperative Extension Service
Attn: Sandra T. Williams
2301 S. University Avenue
P.O. Box 391
Little Rock, AR 72203
(501) 671-2273
sbaker@uaex.edu
2
Subcontract No. UACES
PREAMBLE
This Subcontract by and between the Board of Trustees of the University of Arkansas Acting for and
on behalf of the University of Arkansas Cooperative Extension Service (hereinafter called UACES)
and
(hereinafter called "Subcontractor"), and constituting a portion
of Subcontract No. TCE 622126 between UACES and
which provides
for "
"
WITNESSETH THAT:
Whereas, the Subcontractor is specifically qualified and equipped to perform the work and/or services
described in a manner contemplated herein;
IT IS AGREED:
SCHEDULE
ARTICLE I.
STATEMENT OF WORK
(A)
The Subcontractor shall, as an independent contractor and not as an agent, employee, joint
venturer or partner of UACES, provide the necessary personnel, supplies, equipment and facilities
to perform the services specified in the attached Prime Agreement, Exhibit A, which by this
reference is made a part hereof.
(B)
The Subcontractor agrees to use its best effort to accomplish all the work outlined or referenced
under Exhibit A. Subcontractor obligation will be deemed complete if the work is performed in
accordance with high standards of scientific and professional skill and the approximate time has
been substantially applied, except, however, all other requirements must be met including delivery
of reports and materials as may be reasonably required under this Subcontract.
(C)
The UACES Project Director for the project will advise the Subcontractor in the performance of
the required services. The designated Project Director for UACES is
.
ARTICLE II.
KEY PERSONNEL
The Subcontractor will assign
for the work to be performed
under this Subcontract and shall not replace them without the prior written approval of the project director
and an authorized official of UACES.
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ARTICLE III.
Subcontract No. UACES
DELIVERY OF PERFORMANCE SCHEDULE
The Subcontractor shall furnish and deliver the materials and/or perform the services required by Article I,
Statement of Work.
The period of performance under this Subcontract is specified as
ARTICLE IV.
(A)
to
.
ALLOWABLE COSTS AND PAYMENT
The total cost to UACES for performance of this Subcontract is $
.
Upon termination or expiration of the total period of performance, the Subcontractor shall
promptly refund to UACES any sums paid by UACES to the Subcontractor under this
Subcontract in excess of the cumulative UACES share of allowable costs incurred in the
performance of this Subcontract.
(B)
Budget
A budget which is agreed to by the parties to this Subcontract is included in Exhibit B and
is hereby made a part of this Subcontract.
(C)
Allowable Costs
For the purpose of determining the amounts payable to the Subcontractor under this
Subcontract, the allowability of costs shall be determined in accordance with (i)
Subcontractor policies and procedures governing purchasing, accounting, and
bookkeeping, and (ii) the terms of this Subcontract. The Subcontractor's normal policies
governing salaries, wages, and fringe benefits shall apply to all Subcontractor employees
paid from this Subcontract. The Subcontractor's published policy on travel and travel
reimbursement shall apply to all costs for travel and transportation charged to this Subcontract.
(1)
Payment
(a)
Monthly Invoices detailing cost by approved budget category should be sent to
the following address:
University of Arkansas
Cooperative Extension Service
Attn: Sandra T. Williams
2301 S. University Avenue
P.O. Box 391
Little Rock, AR 72203
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Subcontract No. UACES
ARTICLE V.
DELIVERABLES
The Subcontractor shall furnish to UACES the services and reports as set forth in Exhibit A &/or as
reasonably directed by UACES Project Director.
ARTICLE VI.
SPECIAL PROVISIONS
(A)
The books of account, documents, papers, files and other records of the Subcontractor which are
applicable to this Subcontract shall at all reasonable times be available for inspection, review and
audit by the Federal cognizant audit agency to determine the proper application and use of all
funds paid to or for the account or for the benefit of the Subcontractor; in addition, the
Subcontractor shall provide such special reports as requested by UACES to permit evaluation of
progress of the project.
(B)
This Subcontract may not be assigned in whole or in part without the prior consent of UACES.
(C)
This Subcontract may be terminated by either party upon thirty (30) days written notice to the
other party.
(D)
If required under the Prime Grant, interim Patent and Invention Reports must be submitted to
UACES annually.
(E)
It is understood and agreed that the Subcontractor shall be acting as an independent contractor and
not as an agent or employee of UACES.
(F)
Subcontractor certifies that if it is subject to OMB Circular A-133 AAudits of Institutions of
Higher Education and Other Nonprofit Organizations@ that an audit has been performed in
accordance with the appropriate circular and that no material weaknesses were reported by the
auditor. Subcontractor will immediately inform UACES if audits performed after execution of
this Subcontract disclose material weaknesses in Subcontractor=s operations. Subcontractor
further agrees to furnish upon request by UACES a copy of their A-133 compliance audit and the
resolution of all audit findings for each fiscal year covered by this Subcontract. Further, if such
audits are not furnished and/or the audit findings are not satisfactorily resolved, UACES will take
appropriate action, which may include withholding of payments due or termination.
Subcontractor assumes sole responsibility for reimbursement to UACES of a sum of money
equivalent to the amount of any expenditures disallowed should UACES or an authorized agency
rule, through audit exception or some other appropriate means, that expenditures from funds
allocated to the Subcontractor for direct and/or indirect costs were not made in compliance with
the regulations of the funding agency or the provisions of this Subcontract.
(G)
No amendments or changes to this Subcontract shall be effective unless made in writing and
signed by the authorized representative of both parties hereto.
5
Subcontract No. UACES
(H)
In the event of any inconsistency in the Subcontract, the inconsistency shall be resolved by giving
precedence in the following order: (a) Schedule (b) Prime Agreement.
ARTICLE VII.
ASSURANCES
In addition to the conditions specified above, the Subcontractor does warrant that it is in compliance with
the following provisions and will remain so for the duration of this Agreement.
1. PROTECTION OF HUMAN SUBJECTS:
Should human subjects be used in this project, Subcontractor shall comply with DHHS policies and
regulations on the protection of human subject, (45CFR as amended).
2. CARE AND TREATMENT OF LABORATORY ANIMALS:
Should live, vertebrate animals be used in this project, Subcontractor shall comply with the current NIH
Laboratory Animal Welfare guidelines, including submission to the University of Arkansas of the
certification of Subcontractor Institutional Animal Care and Use Committee (IACUC) as set forth in NIH
Guide for Grants and Contracts.
3. NONDISCRIMINATION:
The Subcontractor shall comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and Executive
Order 11246, Title IX of the Education Amendments of 1972 (P.L.92-318, 20 USC 1681 et seq.) Section
504 of the Rehabilitations Act of 1973 (29 USC 794), and the Age Discrimination Act of 1975 (P.L. 94135). The Subcontractor shall furnish the University of Arkansas with copies of its assurances of
compliance for the above upon request.
4. DEBARRED OR SUSPENDED PARTIES:
The Subcontractor certifies by signing this Agreement that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or Agency. Where the Subcontractor is unable to certify
to any of the statement in the certification, an explanation shall be attached to this Agreement. If during
the course of this Agreement the Subcontractor or its principals become debarred, suspended, proposed
for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any
Federal department or Agency the Subcontractor will notify the University of Arkansas within 10 days of
such action.
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Subcontract No. UACES
5. DRUG-FREE WORKPLACE
The Subcontractor certifies by signing this Agreement that it has established a drug-free workplace to
perform the activities described in the Statement of Work in accordance with the Drug-Free Workplace
Act of 1988 (P.L. 100-690, Title V, Subtitle D).
6. NON-DELINQUENCY ON FEDERAL DEBT:
Subcontractor certifies by signing this Agreement that is not delinquent on the repayment of any Federal
debt. If Subcontractor is unable to certify, an explanation shall be attached to this Agreement.
ARTICLE VIII.
(A)
INCORPORATION OF APPLICABLE PROVISIONS OF PRIME GRANT
All applicable provisions contained in the Prime Agreement shall be binding upon the Subcontractor, and the Subcontractor hereby agrees to comply with same. A copy of the Prime Agreement is
attached to this Subcontract as Exhibit A and made a part hereof by this reference.
IN WITNESS WHEREOF, the parties hereto have executed this Subcontract as of the day and year last
written below.
SUBCONTRACTOR
CONTRACTOR
(Subcontrator Name)
The Board of Trustees of the University of Arkansas
Cooperative Extension Service acting for and on
behalf of the University of Arkansas Cooperative
Extension Service
Title: (Name & Title)
Title: Dr. Tony Windham
Associate Vice President for
Agriculture - Extension
Date:
Date: