Date
Candidate’s Name
Street Address
City, State, Zip
Dear:
I take great pleasure in offering you the position of [title] in the [county/department] of the University of
Arkansas System Division of Agriculture Cooperative Extension Service effective [date], contingent on
completion of a [criminal background check] [drug screening], that is fully satisfactory in the sole
discretion of the Cooperative Extension Service. As a member of Extension’s team, you play a vital role in our
efforts to address issues facing Arkansans in the areas of agriculture, natural resources, community
development, family and consumer sciences, and 4-H youth education. We will present you with a
challenging work environment and an opportunity for professional growth.
Please note that this letter serves to document the terms of the offer that has been made to you and that the
terms and conditions of your employment are subject to all applicable policies of the University of Arkansas
Board of Trustees, the Division of Agriculture and the Cooperative Extension Service. This letter contains the
entire understanding between us; there are no agreements, written or oral, regarding your employment other
than those contained in this letter. However, this letter does not constitute an employment contract as your
employment is contingent upon satisfactory performance and continued funding.
[Hiring Supervisor note: The probationary period described in the next two sentences does not apply
to transfers within Extension. Please delete as appropriate.] As a new hire, you will be placed in
probationary employment status for three (3) months. At the end of this probationary period, your ability to
make a positive contribution to Extension will be evaluated and a determination will be made regarding your
continued employment.
The following is a summary of the offer you are accepting:
Position Title:
Job Grade:
Rate of Pay:
Start Date:
Scheduled Hours:
Supervisor’s Name:
Department / Location:
Vacation Allotment: Accrual Basis
[Hiring Supervisor note: If employee is an Internal Transfer, delete the next three paragraphs.]
As a condition of employment, you must comply with the following requests:


On your first day of work you will be asked to present satisfactory evidence of identity and
employment eligibility for entry into the E-Verify system, as defined under the Immigration Reform
and Control Act of 1986
You are required to accept payment of salary or wages in the form of a direct deposit
In order to receive credit for any previous State service, you will need to contact your former State
agency/institution employer and ask for proof of prior service to be sent to the CES Payroll office.
The University of Arkansas Cooperative Extension Service offers excellent benefits to its employees. Benefits
documentation will be provided to you through our online PeopleAdmin Onboarding system once we have
received your signed acceptance of this offer letter. The Human Resources staff (501-671-2219) will be able
to answer any additional questions concerning your employment and benefits.
I am enclosing two copies of this letter. If you find these conditions acceptable, please keep one copy of this
letter for your files and sign and return the other copy to me by [date].
We welcome you to the Division of Agriculture team and look forward to working closely with you in the future.
Sincerely,
Supervisor Name
Supervisor Title
Enclosures
cc: Human Resources
I have read, understand and accept the terms of this offer.
__________________________
Signature
________________________
Date
revised 04-08-2016