[Enter date]
[Enter name]
[Enter address]
Dear [Enter name],
We are pleased to offer you an appointment as a postdoctoral fellow at Memorial University of Newfoundland in
accordance with the terms set out below.
The specific terms of the appointment offer are:
1. Academic unit:
[Enter academic unit]
2. Supervising faculty member(s): [Enter name of faculty member(s)]
3. Period of appointment:
[Enter start and end date
4. Full-time equivalent:
[Enter full-time or part-time appointment]
5. Stipend from university sources: $
per annum
6. Source(s) of funding:
(optional) but others will need the account codes for payroll)
7. Research activities:
involved in]
[Describe in one paragraph or more the research activities the postdoc will be
8. Location(s):
[Enter campus and location]
9. Bargaining Unit:
If included in the bargaining unit (i.e. if the postdoc is being paid at least in
part through University sources), include the following text:
Should you accept this appointment, your appointment is subject to the terms
and conditions of the Collective Agreement between Memorial University and
the Lecturers’ Union of Memorial University (LUMUN), on behalf of
Postdoctoral Fellows. An electronic copy of the Collective Agreement can be
accessed
online
at
http://www.mun.ca/facultyrelations/Postdoctoral_Collective_Agreement.pdf.
We ask that you also review the University’s Policy on Postdoctoral Fellows,
which
is
available
online
at
http://www.mun.ca/policy/site/policy.php?id=129. LUMUN’s contact number
is 709-864-7054.
If the Postdoctoral Fellow is excluded from the bargaining unit (i.e. if the
postdoc is to receive no pay through University sources, include the following
text:
You will be appointed as an honorary postdoctoral fellow. This appointment
is outside of the bargaining unit, and is not governed by the collective
agreement between Memorial University and the Lecturers’ Union of
Memorial University (LUMUN), on behalf of Postdoctoral Fellows. We ask
that you review the University’s Policy on Postdoctoral Fellows, which is
available online at http://www.mun.ca/policy/site/policy.php?id=129
10. Eligibility for Group Benefits: If eligible for group benefits (i.e. if included from the bargaining unit and
meeting the eligibility requirements as per Article 32.01 of the collective
agreement) include the following text:
Membership in Memorial University’s group benefits plans is a condition of
employment. For enrolment in the benefits plans, please contact the
Department of Human Resources at 864-7406. If you are an international
postdoctoral fellow, membership in a provincial medical plan is required in
order to be eligible for group benefits.
If not eligible for group benefits (i.e. if excluded from the bargaining unit or
included but not meeting the eligibility requirements), include the following
text:
At this time, you are not eligible for participation in Memorial University’s
group benefits plans. Information on health information for international
postdoctoral fellows can be found at
http://www.mun.ca/sgs/postdoc/Post_doc_insurance_options_ISO_Clark.pdf.
If you are not a Canadian citizen or a permanent resident, this appointment is subject to your obtaining the appropriate
work authorization to allow you to work in Canada. A representative from the Office of Faculty Relations will be in
touch with you to provide further information.
Please note that you are responsible for living, accommodation and other costs incurred during the term of your
appointment. An electronic copy of the University’s policy Travel-General can be viewed at
http://www.mun.ca/policy/site/policy.php?id=140.
To indicate your acceptance of these arrangements, I would ask you to respond in writing or by email to [Name of
faculty member] at [email or phone] by [Date to be returned].
We look forward to you joining the [Enter academic unit] at Memorial University of Newfoundland.
Sincerely,
Dean of Faculty or Equivalent
Date
cc.
Department of Human Resources
Department Head
Supervisor(s)
Dean of Graduate Studies
President, LUMUN
Director of Faculty Relations
Manager, Benefits Division, Department of Human Resources