DEPARTMENT OF CAMPUS RECREATION AND FITNESS
Student Recreation Center
Operating Manual
Guidelines and Procedures
2014 -2015 Revised
This Operations Manual has been compiled for the sole and exclusive use of employees of the
Department of Campus Recreation and Fitness. Although this Operations Manual has been made as
comprehensive as possible, the contents are not intended to be completely exhaustive on any subject,
and will be amended or up-dated as needed. All employees will be kept abreast of any changes made to
this document.
The contents fall into six main categories:
I.
II.
III.
IV.
V.
VI.
Mission/Vision/Goals
Campus Recreation and Fitness Professional Staff
Campus Recreation and Fitness Student Staff
Departmental Guidelines
Operational Procedures
Emergency Procedures
TABLE OF CONTENTS
1. DEPARTMENT VISION/MISSION AND VALUES
2. CAMPUS RECREATION & FITNESS PROFESSIONAL STAFF
1. Organizational Chart
2. Positions Descriptions
i. Director of Campus Recreation and Fitness
ii. Intramural Sports Coordinator
iii. Fitness Wellness Coordinator/Lecturer
iv. Recreational Services Coordinator (Vacant)
3. CAMPUS RECREATION & FITNESS STUDENT STAFF
1. Job Descriptions
i. Building Managers
ii. Reception Desk Attendant
iii. Weight Room Attendant
iv. Personal Trainer
v. Group Exercise Attendant
vi. Group Exercise Instructor
vii. Intramural Sport Supervisor
viii. Intramural Sport Official/Scorekeeper
ix. Intramural Field Attendant
x. Cheerleading Coach & Fitness Coordinator
2. Student Employee Application Process
i. Application
ii. Re-Employment/Transfer Application
iii. Management Questionnaire
3. General Discipline and Duties
i. Student Staff Expectations
ii. Student Employee Guidelines
4. DEPARTMENTAL GUIDELINES
1. Student Recreation Center Guidelines
2. Campus Recreation and Fitness Program Guidelines
3. Membership Guidelines
4. Market Place
5. Guest Log
6. Services
7. Communication Devices
8. Reservation Guidelines
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5. OPERATIONAL PROCEDURES
1. Sundry Receipt Procedures
2. Cash/Check Procedures
3. Building Signage
4. Display Boards
5. Open and Closing Procedures
6. Mail Box
7. Building Manager Weekly Report
8. Cardio/Weight Room Daily Report
9. Membership Daily Report
10. Quality Enhancement Report/Student Complaint log
11. Repairs and Maintenance Procedures
12. General Security for Building
13. Building Inspection Reports
14. Work Order Procedures
15. Equipment Repair Form
16. Cash Register Procedures
17. Entrance/Blackboard/Turnstiles
18. Safe
19. Inventory List
6. EMERGENCY PROCEDURES
1. Emergency Duties
a. Critical Incidence Emergency Response
b. Accident/Injury Reports
c. Incident Reports
2. Evacuation Plan
3. Bomb Threat
4. Active Shooter
5. Blood Borne Pathogens
6. CPR/AED Certification
7. DOCUMENTATION/REPORTS
1. Employee Forms
i. Student Employee Evaluation Form
ii. Student Staff Disciplinary Action Form
iii. Employee Substitution Form
iv. Building Manager Daily Report/ Building Manger Checklist
v. Cardio /Weight Room Daily Report/Maintenance Schedule
vi. Member Services Daily Report
vii. Complaint Log
viii. Manager Weekly/Monthly Report
2. Membership Forms
i. Sr. Dependent Membership Agreement
ii. Spouse/Partner Membership Agreement
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iii. Faculty/Staff/Retiree Membership Agreement
iv. Alumni Membership Agreement
v. Payroll Deduction Form
3. Liability Forms
i. Accident/injury Report Form
ii. Waiver of Indemnification and Medical Treatment Authorization Form
iii. Student Activity Release Form
iv. Guest Log/Release & Indemnity Agreement
v. Group Exercise Liability Form
4. Facility Forms
i. Facility Request/Resource Table Request Form
ii. Equipment Repair Form
iii. Facilities/Maintenance Repair Form
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I. DEPARTMENT VISION/MISSON/GOALS
Mission Statement
The mission of the Department of Campus Recreation and Fitness is to provide
programs, services and facilities that focus on a holistic healthy lifestyle and
ensure a safe, healthy, clean and enjoyable environment. We strive to enhance
the development and leadership opportunities to the TAMUK students through
employment, internships and involvement.
Vision Statement
The Department of Campus Recreation and Fitness will continue to enhance the
lives of students, faculty, and staff and the campus community through fitness,
sports, adventure and play. We will strive to develop a comprehensive program
that provides participation, employment, and leadership opportunities designed
to enhance learning, growth and development.
Goals
1. To always practice safety through the use of rules, regulations, and facility
management.
2. To enhance learning, development, and involvement of TAMUK students.
3. Develop and improve programs and facilities.
4. Improve knowledge and professional development of staff.
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II.
PROFESSIONAL STAFF
Charles Espinosa
Anthony Kreitzer
Joe Secrest
Tommy Escudero
Open
Director
Intramural Coordinator
Fitness and Wellness Coordinator/Lecturer
Cheerleading Coach, Wellness Assistant
Recreation Services Coordinator
Campus Recreation and Fitness Organizational Chart
PRESIDENT
Dr. Steven H. Tallant
Vice President, Intercollegiate Athletics & Campus Recreation
Scott Gines
Director, Campus Recreation and Fitness
Charles Espinosa
Recreation Services
Coordinator
Cheer Coach/ Wellness
Intramural Coordinator
Fitness Wellness Coordinator/
Assistant
SRC Building Managers
Anthony Kreitzer
Lecturer Joe Secrest
Tommy Escudero
Facility Operations
Intramural Sports
Office
Payroll,
Operations &
Purchasing, &
Assistants
Membership
Group Exercise
Program
IM Managers &
Field Attendants
Cardio/
Weight Room
Operations
/Personnel
Personal
Trainers
III.
STUDENT STAFF
1. JOB DESCRIPTIONS
These are the student employee job descriptions for the Department of Campus Recreation and
Fitness.
These job description may change and be updated.
Schedule of Work Hours
The supervisor will arrange working hours. Students should give a copy of their class schedule
to their supervisor at least two weeks in advance for use in scheduling hours.
Hours, Duration of Jobs, and Break Weeks
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Students work an average 10 - 19 hours per week. This is a temporary student work
position. The position is subject to renewal at the beginning of each semester.
The Student Recreation Center is open during university break weeks; you are expected
to sign up for shifts. All shifts must be filled during these breaks. If shifts are still vacant
and you did not sign up for an adequate amount of shifts you will be terminated.
Students may not work more than 19 hours per week. If you work at more than one
location on campus, the total hours cannot exceed 19 hours.
Students must be registered Student staff must be enrolled at the university for each
term (summer exception: enrolled for the following semester).
Student staff must be in good standing with the university (enforced withdrawal
students may not work on campus)
Group Exercise Instructor
Job Description: Teach group exercise programs to University community
Duties & Responsibilities:
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Instruct group exercise and provide a safe environment
Provide instruction that meet the needs of participants
Ability to instruct a variety of classes
Maintain Class sign in sheets
Knowledge of 32 count combinations
Inform class attendees of various department sponsored programs
Enforce all facility and program rules
Knowledge / Skills Required for the Job:
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Group Exercise Certification
Adult CPR and First Aid Certifications
Ability to conduct safe and effective exercise classes
Experience teaching aerobics to various groups
An understanding of strength training and cardiovascular exercise.
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Knowledge of basic anatomy and physiology
Ability to assist individuals in developing a safe and effective exercise program
Good communication skills
Intramural Sport Manager
Job Description: The purpose of the manager position is to supervise intramural team sports
including flag football, volleyball, indoor soccer, outdoor soccer, basketball, softball, and other
activities. Managers are also responsible for overseeing and managing a safe and pleasant
atmosphere for intramural participants and for assisting the professional staff when needed.
Work under the supervision of the Coordinator of Intramural Sports along with the Director of
Campus Recreation and Fitness. Student supervising is a semester employment opportunity.
Duties & Responsibilities:
1. Provide pre-game assistance for the set-up of intramural sports
o Arrive early and set up the facility for the intramural activity
o Pick up daily game sheets and keys for the day's/night's activities
o Bring first aid kit and two way radio to every event
o Assist in setting up equipment for the day's/night's activities
o Assist in examining facility for safety hazards
o Assign the intramural officials to their partners and field/court assignments
o Act as a resource and service person for participants
o Complete the required forms
o Confirm status of the event should event cause a cancellation
2. Provide quality supervision during contests
o View the intramural contest and attempt to anticipate problems
o Oversee the intramural contest and ensure participation takes place in a safe
manner, Never leave any intramural event unsupervised
o Provide training and support to the intramural officials staff
o Diffuse any potential problems involving spectators, coaches, or players
o Fill out any forms that are required during the day's/night's events
o Aid participants with injuries by providing First Aid and/or CPR
o Dissipates Disagreements
o Maintaining control during games
o Use Emergency Training Planning
o Enforce university policies
3. Assist in post-game duties
o Assist in completing any necessary forms
o Assist in storing any equipment at the conclusion of the intramural activity
o Submit the appropriate paperwork and keys at the conclusion of the
day's/night's activity
4. Other duties, as assigned.
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Knowledge / Skills Required for the Job:
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Previous experience in the intramural sports program
General knowledge of recreational sports programs
Possess good leadership skills
Ability to effectively supervise others
Possess good written and oral communication skills
Possess good conflict resolution skills
Genuine interest in serving students
Available to work afternoons, evenings, and weekends
Thorough knowledge of the Intramural Sports policies and procedures.
A thorough knowledge of the sport being supervised.
A thorough knowledge of the officiating aspect of Intramural Sports
Ability to deal with difficult people in a professional manner
Certification in First Aid and CPR.
Strong interpersonal skills
Building Manager
Job Description: Responsible for managing Student Recreation Center while professional staff is
away. Supervise facility student staff and ensure all facility guidelines are enforced at all times.
Duties & Responsibilities:
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Supervise 33,000 sq ft Student Recreation Center
Open and close facility
Perform all work in a cooperative an professional manner in accordance with
department guidelines and procedures
Assist in developing, reviewing and revising training materials for student staff
Train, schedule, supervise and evaluate SRC employees in areas of the reception desk
and weight room
Maintain performance records
Report problems to the Director
Coordinate risk management
Monitor services and handle customer matters
Knowledge of all Recreational Sports hours, events, programs and facility access
information
Take initiative to work any position and assume duties if necessary
Oversee facility special events/ rentals
Enforce all Campus Recreation and Fitness and University Rules and Regulations
Assist with bi-weekly payroll and ensure all student staff submit timesheets
Maintain and update all files
Communicate all pertinent employee announcements
Supervise, oversee facility operations (delegate facility jobs, coordinate job requests,
maintain facility supplies)
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Keep student staff updated on facility changes, upcoming events and mandatory
meetings, etc.
Set-up equipment for activities in facility
Enforce all facility and program policies
Knowledge / Skills Required for the Job:
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Must be current in CPR/ AED/ First Aid
Minimum of one year employment with the Department Campus Recreation and Fitness
or related work experience
Ability to resolve conflict
Excellent customer service skills
Basic computer skills
Knowledge of facility equipment
Cash handling experience
Good communication skills
Willing to work as a contributing member of a supervisory team
Weekly meetings are mandatory
Membership Desk Attendant
Job Description: Provide customer service to patrons purchasing memberships, and other
services provided by Campus Recreation and Fitness.
Duties & Responsibilities:
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Assist with membership sales
Record participation counts
Answer facility and program related questions
Register members for various programs
Perform cash and assist with Marketplace transactions
Follow proper cash handling procedures
Cover equipment room
Perform general office duties such as: answer phones, filing, computer operations, and
run errands
Enforce facility guidelines including eligibility and equipment use
Assist with setting up equipment for activities in facility
Perform and/or report maintenance and custodial needs
Laundry service for departmental use
Perform miscellaneous duties as assigned
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Knowledge / Skills Required for the Job:
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Excellent customer service skills
Basic Computer Skills
Telephone Etiquette
Good Communication Skills
Cash handling experience
Certification in CPR and First Aid
Cardio/Weight Room Attendant
Job Description: Supervise the Cardio/Weight Room located in the Student Fitness Center.
Duties & Responsibilities:
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Demonstrate strong customer service and organization skills
Provide safe and effective instruction of all cardiovascular and weight training
equipment.
Conduct equipment orientations for faculty, staff and students as needed
Offer useful, tactful, and safe advice to individuals regarding exercise equipment.
Ensure weight room is well organized and clean at all times
Maintain upkeep of equipment and weight room (cleaning, racking weights, etc.)
Keep hourly counts and maintenance log
Assist and coordinate with fitness programming activities and promotions
Properly handle emergency situations
Keep all incident reports on file
Inform facility users of various Campus Recreation sponsored programs.
Enforce all facility and program rules.
Perform miscellaneous duties as assigned.
Knowledge / Skills Required for the Job:
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Must have current CPR certification
An understanding of strength training and cardiovascular exercise.
Ability to use and operate a variety of strength training and cardiovascular equipment.
Knowledge of basic anatomy and physiology.
Good communication skills.
Excellent customer service.
Personal Trainer
Job Description: Develop personalized exercise programs for individuals and assist them during
their workouts.
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Duties & Responsibilities:
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Responsible for contacting potential clients and promoting Personal Training program.
Develop safe and effective exercise programs for individuals of various fitness levels.
Conduct and assess health and fitness screenings.
Offer useful, tactful, and safe advice to individuals regarding their exercise program
and/or use of equipment.
Provide safe and effective instruction of all cardiovascular and weight training
equipment.
Conduct equipment orientations.
Inform facility users of various Campus Recreation sponsored programs.
Enforce all facility and program policies.
Knowledge / Skills Required for the Job:
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Experience in developing comprehensive exercise prescriptions.
Thorough understanding of strength training and cardiovascular exercise.
Knowledge of anatomy and physiology.
Ability to modify exercise programs for special populations.
Good communication skills.
AED and CPR certification required.
Certification from a national organization is required.
Intramural Sport Official/Scorekeeper
Job Description: Officiate and or keep score of Intramural Team Sports including Flag Football,
Basketball, Softball, Soccer, Volleyball, and other Seasonal Team Sports. Work under the
supervision of the Student Supervisor of Intramural Sports along with Intramural Sports
Coordinator. Attendance is required for the mandatory training and evaluation sessions.
Student’s sports officiating and scorekeeping is a seasonal employment opportunity with
scheduling based on weekly basis.
Duties & Responsibilities:
1. Provide Pre-game assistance
o Assist in setting up equipment for the evening and/or weekend activities
o Assist in examining facility for safety hazards.
2. Provide quality officiating during contests
o View and follow the Intramural Sports contest and enforce the rules judiciously
as possible.
o Oversee the Intramural Sports contest and ensure participation take place in a
safe manner.
3. Assist in post game duties
o Assist in completing any forms that are in need of completing.
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Assist in closing down the activity and collecting equipment at the conclusion of
the activities.
Assist in securing facility at the conclusion of the Intramural activity.
Knowledge / Skills Required for the Job:
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Participation and Sports Officiating experience is preferred.
Knowledge of keeping score for all team sports.
Thorough knowledge of the Campus Recreation and Fitness Intramurals Sports
Handbook.
A thorough knowledge of the Sports being officiated.
Physical ability to keep up with the sports being officiated.
Strong interpersonal skills.
Field Attendant
Job Description: Issue out equipment to all intramural participants. Validate eligibility of all
participants. Organize and clean field house. Keep track of all team entry forms. Provide
excellent customer service to all participants.
Duties & Responsibilities:
1. Provide Pre-game assistance
o Assist in setting up equipment for the evening and/or weekend activities
o Assist in examining facility for safety hazards.
o Clean up and set up for first game.
2. Provide Excellent Customer Service
o Check out equipment
o Fill out proper check out paper work
o Keep ID’s organized
o Organize and check all team entry forms (make sure that they are filled out
completely)
o Check in equipment
3. Assist in post game duties
o Assist in completing any forms that are in need of completing.
o Prepare the field house for closing and collect equipment at the conclusion of
the activities.
o Assist in securing restrooms, field house and/or facility at the conclusion of the
Intramural activity.
Knowledge / Skills Required for the Job:
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Participation and Sports Officiating experience is preferred.
Knowledge of keeping score for all team sports.
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Thorough knowledge of the Campus Recreation and Fitness Intramurals Sports
Handbook.
A thorough knowledge of the Sports being officiated.
Physical ability to keep up with the sports being officiated.
Strong interpersonal skills.
2. DISCIPLINE AND DUTIES
Student Staff Expectations
The Department of Campus Recreation and Fitness employees one of the highest amounts of
students on campus. We believe that our programs could not and would not run if we did not
have the student work force. With that said we would like to provide our employees with an
outline of performance and conduct expectations so we may continuously strive to meet the
needs of individuals using our facilities and programs.
1. It is your responsibility to keep current on all Campus Recreation and Fitness job specific
rules and regulations.
2. You should always provide information and have the knowhow or the answer to all
questions from patrons/public.
3. Staff members are expected to report to work on time. Failure to do so creates
inconvenience for co workers and patrons while also risking the effective/efficient
operation of our facility.
4. Student Staff will be scheduled at the discretion of the managers responsible for the
program area.
5. Student staff is responsible for filling out an employee contact sheet with their name,
local and permanent address, email, and telephone numbers on file with the Office
Manager. Report any changes promptly.
6. All Campus Recreation and Fitness staff members must maintain current Adult CPR and
AED certifications. These may be done online. Failure to do so will result in suspension
until the certifications are in compliance.
7. The use or possession of alcohol, drugs, or conducting any illegal activities at work is
grounds for immediate termination.
8. Attendance at all staff meetings, orientations and training sessions is required.
9. Only staff on the clock can be in staff working areas.
10. I-phones or cell phones, and headsets are prohibited during a work shift in any area.
Texting, surfing the web, completing homework, studying, reading is not permitted
while at work.
11. Food and drinks are not permitted at workstations. (Except Water)
12. All materials reviewed and conversations overheard during work are strictly confidential
and should not be discussed outside the office or with other staff members.
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13. You will use several forms at each location while on –duty. Please accurately complete
each of the necessary forms and keep all forms neat and graffiti free; we are not the
only ones who view the forms.
14. When off duty you are not exempt from any of the rules and guidelines.
STUDENT EMPLOYMENT GUIDELINES
Confidentiality Statement
As an employee of Campus Recreation and Fitness you are not to share any departmental
information such as student records, files, etc. and/or conversations. All materials reviewed and
conversations overheard during work are strictly confidential and should not be discussed
outside the office or with other staff members.
Behavior
Student employees represent the Department of Campus Recreation and Fitness to all students
of Texas A&M University-Kingsville, the institution’s professional Faculty and Staff, and the
general public. Your behavior, while on duty, sets the tone for all people who may use or visit
these facilities or participate in our programs. You are expected to act as a model participant
while participating in any of the programs, program areas and facilities.
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Horseplay of any kind will not be tolerated.
Loud or boisterous behavior is an indicator of inadequate performance of duties.
Courtesy and manners are expected when dealing with those we serve.
The Director and Associate Director of Campus Recreation and Fitness reserve the right to
terminate any student employee for behavioral reasons, regardless of prior warning.
Appropriate Dress
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Employees should make every attempt to look as professional as possible (kaki or black
shorts/pants and staff shirt).
Student Recreation Center employees are required to wear a staff shirt. Staff Shirts will
be handed out at the beginning of each semester. Staff shirts should be laundered
accordingly. All staff must wear t-shirts tucked in.
Weight Room attendants are required to dress appropriately to assist patrons with their
workouts as needed. Sandals, open toed shoes and caps are prohibited.
Intramural Sport officials are required to wear referee shirts, shorts/pants and neutral
colored tennis shoes.
Staff Shirts may not be worn while participating in other activities and programs.
Staff apparel should not be worn in inappropriate places, i.e. Bars, parties, clubs, etc.
Staff should not post pictures on websites that have staff member partaking in
consumption of alcohol or any other illegal drug while in their staff shirt.
Personal Trainers wear black polo MWF, blue polo T/Th with black shorts.
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Attendance
In the event that you are unable to work during your assigned time the following procedures
are necessary:
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Employees are expected to be at work on time. You are required to be at work 10 min.
prior to your scheduled time. This time should be used to discuss any pertinent
problems or situations.
Employees are expected to remain attentive while on duty. This means that there
should be no interruptions of work due to other circumstances. (friends, phone calls,
etc.)
Secure your own substitute from the list of employees.
Once you have secured a substitute, let your supervisor know and complete a
substitution form and turn it in. The form should be completed at least 24 hours prior to
work time. If you are absent without an excuse you must meet with your immediate
supervisor prior to returning to work. Appropriate action will be taken.
Being late for your shift, failure to show up for your shift and/or failure to inform
Immediate Supervisor of a substitute will be considered grounds for disciplinary action
and/or termination.
Substitutions must come from same department.
Timekeeping
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All staff is required to keep track of their own time worked. You may only work 19 hours
a week.
Time sheets are online. Access Time Traq through Single Sign On (must know your UIN#
and Adloc -17310650)
Timesheets can be completed from anywhere with a computer. Make sure dates and
times are correct on time reports.
Time Traq is a simple application. Employee’s timesheet is listed on the Employee
Timesheet Screen. Time is entered using one of Time Traq’s Timesheet Entry Screens.
When data entry is complete, the employee submits the timesheet and certifies it as
being true and correct using the Timesheet Submission Screen.
A schedule of biweekly pay periods will be given to you at the beginning of the
semester.
Delays in submitting timesheets will result in delay in getting paid. Timesheets are due
at 10 am on the due day before the payroll deadline at noon. Failure to submit
timesheet on due date will result in your timesheet being canceled and you will get paid
on the next pay period. You will also be written up for not complying with payroll
procedures.
All employees are required to complete system mandated online training. Failure to do
so will result in a warning and then termination. You will be notified through your
TAMUK email on all training sessions required by the university. If you do not have a
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working TAMUK email, please check your human resource tab periodically when
submitting timesheets.
Work Schedule
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Class schedule are to be submitted to manager of each program area at least two weeks
before the next session.
Schedules will be handed out before the semester begins.
Building Managers work schedules are done monthly.
Everyone is required to work a weekend shift.
If you are unable to work an assigned shift it is your responsibility to obtain a substitute.
All substitute forms should be filled out and turned in to immediate supervisor 24 hours
prior to shift.
Phone Etiquette
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Always answer the phone with the appropriate greetings “Hello, Campus Recreation and
Fitness this is ______________ speaking can I help you?”
Always answer the phone with the appropriate manner.
Always take messages and fill out appropriate forms.
Personal phone calls/texting is not permitted. If you need to make an emergency phone
call, please keep it to a minimum.
Personal long distance calls can easily be monitored. Making a personal long distance on
business phones will be considered grounds for immediate termination.
Pay and Compensation
Student employees are not eligible for earned annual or sick leave compensation. Students are
not paid at a rate established by the supervisor prior to initial service.
Holidays and University Vacation Periods
All holidays and university vacation periods are published annually. Students may be asked to
work during break times in between semesters in order to provide continuous service to the
university.
Resignation
Student employees who wish to resign their positions are asked to give a two week notice to
your immediate supervisor in order to find a replacement. Resignations should be hand written.
Accountability/Discipline
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As members of the Department of Campus Recreation and Fitness team, employees are
held accountable for their actions, responsibilities and to the public they serve. Campus
Recreation and Fitness has specific expectations of its employees and will hold its
employees to these expectations. Campus Recreation and Fitness has a disciplinary process
in place that was created to foster accountability.
Each case and incident will be handled on an individual basis. This list is for example only.
Offenses
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Inappropriate Dress
Not showing/late/leaving during a shift without notice
Not filling out substitution form
Inattentiveness at workstations
Not completing responsibilities as outline in job description
All offenses must be documented using a disciplinary action form. Forms will be placed in each
employee’s folder.
1.
Any act deemed unsuitable by Supervisor
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1st offense-Written reprimand and/or termination**
2nd offense-Written reprimand and must meet with Immediate Supervisor and/or termination**
3rd offense- Written reprimand and must meet with Director to process termination
**will depend upon individual circumstance
**Any act deemed unsuitable may result in immediate termination
2.
Miss a shift, late for a shift, inadequately prepared for shift
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1st offense - verbal reprimand/possible loss of assignments
2nd offense - written reprimand and must meet with Immediate Supervisor
3rd offense – Written reprimand and must meet with Director to process termination
Performance Evaluations
As members of the Department of Campus Recreation and Fitness team, employees will be
evaluated each semester by the professional staff member/program supervisor over that area.
Immediate feedback will be provided to help staff members improve job skills. End of Semester
performance evaluations may be used as a basis for rehire for the upcoming semester. The
evaluation may also be used to determine if a merit raise should be given the upcoming
academic year. To view Student Evaluation Form, refer to the Documentation and Form
section.
Performance Criteria
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Dressed appropriately (Kaki or black shorts/pants and work staff shirts.)
Shirts will be tucked in with a belt.
Friendly, courteous and displays a favorable image of the department.
Can be depended upon to learn and carefully follow outlined job procedures.
Fulfills assigned shifts, arrives on time and or finds a substitute.
Informs professional staff when problems occur that may impact the department.
Accepts suggestions and welcomes constructive comments, seeks to improve.
Attends staff meetings and training workshops.
Performs duties will little of no instruction.
Anticipates potential problems and acts to prevent them.
Ensures safety in all activity areas.
Offers suggestions for improving programs or program administration.
Goes out of way to provide customer/public with accurate information.
Diffuses tense situations with co-workers.
Maintains a positive attitude towards the job, co-workers and customers/public.
I.
Departmental Guidelines
The following are standard instructions that should be undertaken and followed at the Student
Recreation Center.
1. STUDENT RECREATION CENTER GUIDELINES
The day to day management of a building not only concerns the efficient running of the building
for the enjoyment and use of all patrons; but also requires a high standard of security to ensure
that the safe, clean, healthy, and enjoyable environment is provided. Team work of all
management staff is necessary. Any negligence or omission in carrying out any facility usage
guidelines may be grounds for termination.
The following Rules and Regulations may not cover every situation or eventuality that may
occur within the facility. Staff are employed to interpret and enforce the usage guidelines, as
well as posted room regulations in order to maintain the safety and well-being of all customers.
Members are expected to comply with these guidelines and applicable rules of the student
code of conduct. If you have any questions or concerns, please contact the Department of
Campus Recreation and Fitness office.
ID Cards
Participants must possess, and display upon request, appropriate identification. ID cards are
nontransferable and for the exclusive use of the person named on the card. Cards will be
confiscated if presented by anyone other than the rightful owner. The Student Recreation
Center staff reserves the right to request identification at any time.
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Conduct
Use of university facilities is a privilege, and participants are expected to be good citizens and
respect the rights of others. Individuals who engage in unacceptable or irresponsible behavior
may have their access to facilities revoked or modified indefinitely, and/or subject to further
University disciplinary action.
Entrance/Exit
Entry and exit of facilities must always be through the designated main entrance and exit.
Individuals entering or exiting through non-designated doors are subject to disciplinary action.
Food, Beverage & Tobacco/Illegal Substance Use
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Food is allowed only in designated areas of the Student Recreation Center.
Food is not allowed in any activity area unless approved for a special function.
No glass or metal containers are allowed in the Student Recreation Center.
Only containers with re-sealable caps are allowed.
Alcoholic beverages/Illegal substances are not allowed on the premises.
Consumption of alcohol, intoxication or the appearance/smell of intoxication from
alcohol or illegal substance will result in immediate removal from the Student
Recreation Center and subject to further disciplinary action.
THE STUDENT RECREATION CENTER IS A TOBACCO-FREE FACILITY. Smoking or tobacco
use in any form is prohibited.
Bicycles, Skateboards & In-Line/Roller Skates
Bicycles, skateboards, in-line/roller skates, scooters, foot powered scooters etc. are prohibited
at all Campus Recreation and Fitness facilities. Bicycle racks are located outside of the facility
for bicycle parking.
Pets
Pets, other than service animals, are prohibited at all facilities.
Attire
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Appropriate athletic attire, such as t-shirts, shorts, warm-up suits, sweat suits or aerobic
clothing, is required at all times during recreation (cargo shorts or cut-off jeans are not
considered athletic attire and are not acceptable)
Cut off t-shirts are prohibited
Protective athletic footwear must be worn in weight/conditioning rooms.
Appropriate athletic footwear is required in all activity areas. Metal cleats are not
allowed on playing fields.
Footwear which marks floor surfaces or is worn inappropriately is not allowed.
Photography and Video
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Customers and guests of the Department of Campus Recreation and Fitness acknowledge that
photographs and video tapes may be taken during activities within our programs and facilities.
By participating in our programs or entering our facilities, you allow that reproductions of these
photographic materials may be used in promotional activities initiated by the Department of
Student Recreation and Fitness and Texas A&M University-Kingsville. Persons wishing to take
pictures within the Student Recreation Center will need to obtain permission from the Director
in advance.
Lost & Found
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The Student Recreation Center is not responsible for lost or stolen articles.
Members are required to store all personal belongings securely in lockers provided
throughout the Student Recreation Center.
Staff members are not permitted to hold equipment, valuables or bags for members.
Found items should be turned in at the Member Services Desk.
Equipment found in Student Recreational facilities and events will be sent to Member
Services at the Student Recreation Center.
Inquiries regarding items lost that day should be made at the specific location. On the
following day, inquires should be made at the Student Recreation Center Member
Services Desk.
Personal belongings and/or unclaimed items retained at the Member Service desk after
a week will be taken to UPD for proper disposal
Children's Guidelines
Dependants of an eligible user (student, faculty/ staff, retiree or alumni) age 16 and under are
welcome to use the Student Recreation Center at no charge. They must be accompanied by
their legal guardian at all times. All children 16 and under are subject to the following policies
while using the Student Recreation Center:
Membership Fees & Cards

Dependents 16 and under of eligible users are not required to have a dependent ID
Restrictions
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Children 16 and under of non members are not allowed to use the facility.
Children 16 and under may not accompany a member unless it is his/her child.
Legal guardians must participate with or directly supervise and closely watch children
(16 and under) at all times in all areas of the Student Recreation Center.
Supervision requirements for children 16 and under are a ratio of 1 adult member per 3
minors (only dependants of member).
Children 16 and under may not enter the Cardio/Weight Room or use any cardiovascular
machines located throughout the Student Recreation Center at any time.
Children age 5 and under are not permitted on the jogging track.
Children age 5 and under may use the locker room of the opposite gender when
accompanied by an adult.
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
Children 6 years and older must use the gender appropriate locker room.
Programs

Children participating in scheduled, programmed activities (e.g. camps, lessons, parties,
tournaments) may use the Student Recreation Center during the scheduled times for
that activity only. These activities must be scheduled through the Department of
Campus Recreation and Fitness.
Equipment Check-Out
1. Sports equipment, such as basketballs, volleyballs etc. is checked out free of charge.
2. All check-out equipment (rentals & freebies) must be assigned to a SRC Member. Guests
are not permitted to check out equipment. Valid member ID's must be presented at the
time of check-out.
3. Equipment designated for indoor use must stay indoors. Patrons wishing to play at the
IM Fields, Outdoor basketball courts should check out appropriate outdoor equipment.
4. The equipment will be inspected upon return. If damages occur the SRC Member will be
responsible for the cost of repairing or replacing the item.
Cardio/Weight Room General Guidelines
1. Patrons should use extreme caution in lifting weights to avoid potential injury to
themselves or others.
2. Individual use of any one piece of cardiovascular equipment is limited to 30 minutes
during peak hours.
3. To avoid congestion and waiting lines, patrons should allow others to "work in" between
sets while using strength training equipment.
4. Closed-toe athletic shoes are required. No boots, dress shoes or other hard-soled shoes
are allowed.
5. Appropriate athletic attire, such as t-shirts, shorts, warm-up suits and aerobic clothing is
required. Jeans and/or street clothes that have rivets on them may not be worn.
6. Each patron is required to have a personal towel. (Towels are available for check out at
the membership desk)
7. Each patron is required to wipe down weight equipment, benches and cardiovascular
machines after use with the towels provided in the weight/cardio room
8. Personal belongings such as backpacks, wallets, etc. may not be placed anywhere in the
Cardio/Weight Room. Lockers are located in the hallway and in the locker rooms for
your convenience.
9. No beverages are allowed in the Cardio/Weight Room area. (Except water)
10. All equipment must be returned to its proper location after use.
11. Weight belts that may damage equipment must be removed or covered appropriately.
12. Dropping or banging of the weights is prohibited.
13. All free weight equipment must be kept in the free weight area.
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14. Weights and bars of any kind cannot be leaned against the wall, pillars, equipment or
mirrors.
15. Spotters are strongly recommended for all free weight exercises.
16. Collars must be used with all bars in the free weightlifting area.
17. Cardio/Weight room equipment (bars, plates, dumbbells, etc.) may not be removed
from the Cardio/Weight room for use in another area. (ONLY Campus Recreation and
Fitness Personal Trainers may remove certain pieces of equipment from the Weight
Room for their use while training a client.)
18. Cardio/Weight room equipment may not be modified or used in a way in which it was
not designed.
19. Only Campus Recreation and Fitness Personal Trainers are allowed to train clients in the
Student Recreation Center. (Other trainers will be asked to leave.)
20. Persons 16 and under may not use the Cardio/Weight Room.
21. Upon request, Cardio/Weight Room Attendants may change the music selection.
22. Profanity, excessively loud or suggestive language will not be tolerated. Cardio/Weight
Room Attendants may ask any patron to leave the facility if necessary.
23. Please direct all concerns and maintenance needs to Cardio/Weight Room Attendant.
Jogging Track
1. The two inside lanes are for walking and the outside lane is for joggers.
2. Faster joggers or walkers should move to the outside lane. (#1, #2 walking and #3
jogging).
3. Slower members should move to the inside lanes (#1 and #2 walking)
4. Stretching and observation are allowed in designated locations only.
5. For all members’ safety, no loitering is allowed on the track surface.
6. Children age 5 and under are not permitted on jogging track. (This includes babies in
strollers.)
7. Recreational users are not permitted to watch Intramural games from the jogging track.
Gymnasium Guidelines
1. Facilities and equipment should be used for their designed purpose.
2. All belongings are to be secured at all times. Keys, backpacks and personal belongings
are not permitted on gym floor.
3. Dunking is permitted on the basketball courts. However, hanging on the rim damages
equipment and is not allowed. The SRC Member or guest may be required to pay for
repair or replacement of damaged equipment.
4. Hitting of volleyballs, soccer balls or any other item, against the glass walls is not
permitted.
5. If damages occur to Student Recreation Center equipment or facilities, the SRC Member
or guest will be responsible for the cost of the repair.
6. Any individual not following appropriate regulations or behaviors will be asked to leave
the facility.
7. Unreserved Open Recreation activities are available on a first -come, first-served basis
with shared usage and challenge rules applying (winner stays). The designated Open
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Recreational activity will take priority over other users. However, reservations
supersede all others.
Lounge Spaces
1.
2.
3.
4.
Do not rearrange the furniture.
Food and drinks are allowed in these areas. Please discard of all trash.
Appropriate behavior is expected at all times. Foul language is not permitted.
Furniture should only be used for its designed purpose.
Outdoor Facilities
The users of the Intramural fields, Basketball court and tennis courts during recreational sports
time should abide by the following rules.
1. Entry and exit of facility must always be through the designated main entrance and exit.
Individuals entering and exiting through non-designated doors are subject to disciplinary
action.
2. No spitting on the courts.
3. No sunflower seeds, or gum on the court surface.
4. No glass containers allowed.
5. No dunking or hanging on basketball net/rims.
6. No attaching items to fence, light poles, or basketball goals.
7. Please respect all landscaping in the area.
8. All coolers and bags are subject to search, to ensure compliance.
9. Organized groups wishing to utilize this area must inform a facility staff member and fill
out a facility reservation form in advance. Tennis Court reservations need to be handled
through Health and Kinesiology Department.
10. The Department of Campus Recreation and Fitness cannot be responsible for lost or
stolen property or injuries sustained while participating.
ADA Compliant/Handicap Accessible Facilities
The Department of Campus Recreation and Fitness is diligent in its efforts to make every part of
a facility available to the community. If additional accommodations need to be made, please
contact the Member Services Desk at 593-3059. The following accessibility features are
available in Student Recreation facilities:

Weight & Fitness Room:
o Several pieces of equipment are accessible for the wheelchair user to perform a
wide variety of resistance training exercises. These pieces are ADA compliant.
o Dumbbells are not considered an ADA compliant exercise device. However, it is
well documented that experienced handicapped strength trainers can perform a
multitude of strength training exercises with this equipment.
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*Please remember that the Weight /Cardio Room Staff are there to assist
patrons. Just ask any staff member for assistance or if you are interested in the
services of a Personal Trainer, please visit the Member Services Desk in the lobby
of the Student Recreation Center.
2. STUDENT RECREATION CENTER PROGRAM GUIDELINES
SRC Programs
These programs are offered in the SRC. SRC employees strive to get participants involved in any
of our programs offered. The programs will vary from semester to semester but the most
popular ones are the following:

Biggest Loser-8 week long program
o Participants must be SRC members.
o Weigh in at registration
o $20 registration fee (paid at Member Services Desk)
o Weigh in at the end of the 8th week.
o 3 male winners and 3 female winners will be recognized.
o Must lose at least 10lbs. to qualify
o A free one-one session is available for each participant. Participant must
schedule session with trainer.
o Full time staff will do all weigh in’s
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Personal Training
o Participants must be SRC members.
o Sign up for a personal training session can be done at the Member Services Desk.
o Participants may select any trainer based upon availability or personal
preference.
o The selected trainer will then notify the interested participant with further
details.
o A personal training packet must be filled out prior to first session.
o The first session will be a consultation with the trainer (there is no fee for the
consultation).
o Sessions last an hour and there is a fee for each session.
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Fitness Assessments
o Participants must be SRC members.
o Sign up for a fitness assessment can be done at the Member Services Desk.
o A confirmation on date and time will be received within two days of sign up.
o Sign up must be at least 3 days prior to their preferred appointment.
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Group Exercise
o No fee for SRC members ( punch card available for non members)
o All participants must sign waiver before class.
o Classes will begin at class time. Late participants will not be able to participate.
o Class must have a minimum of 3 participants to take place.
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
Intramural Sports
o Participants and teams must fill out a team/individual/dual entry form located
online at www.IMLeagues.com
o A representative, preferably the captain, from each team must attend the
scheduled captain’s meeting.
o Individuals can only play on one male or female team and one co-rec team.
o To advance to playoffs the team must have a sportsmanship rating of 3.0 or
better and can only have two forfeits.
o An Intramural handbook is located online for further rules/regulations.
3. MEMBERSHIP GUIDELINES
The TAMUK Student Recreation Center offers various memberships to the students, faculty,
staff, alumni and retirees. Listed below are the various categories of memberships. All
memberships can be purchased at the Business Office located inside of College Hall or visit the
Campus Recreation and Fitness website.
Student Memberships
All currently enrolled Texas A&M-Kingsville students who have paid the Student Recreation
Sports Fee ($135 per semester) are automatic members of the Student Recreation Center and
may enter the facility by use of their TAMUK ID card. Students who are only enrolled in online
classes do not pay the Recreational Sports Fee; therefore, they do not have automatic access to
the Student Recreation Center. These students may purchase a membership for $135 per
semester. Simply stop by the Business Office located at College hall or visit the Campus
Recreation and Fitness website to purchase your membership. A current TAMUK card is
required at the time of purchase.
Students who drop all of their classes or are no longer considered a Texas A&M-Kingsville
student, therefore they will not have access to the Student Recreation Center.
Faculty/Staff/
Current benefit eligible employees of Texas A&M-Kingsville (50% FTE or greater) or retired
employees are eligible to purchase a membership to the Student Recreation Center. ($135 per
semester)
Alumni/Retirees
All graduates of Texas AM-Kingsville are eligible to purchase a membership to the Student
Recreation Center ($110 per semester). To purchase the initial membership, graduates (Alumni)
will have to present a picture ID and a diploma from Texas A&M University-Kingsville. At time of
purchase a temporary ID card will be issued with an expiration date. Once the temporary ID
card is expired the Alumni /Graduate must obtain a validated TAMUK ID card from the ID center
located in the MSUB and present it upon re-entering the facility.
Spouse
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Spouses of Texas A&M-Kingsville students, faculty, staff, retiree and alumni are eligible to
purchase memberships at their sponsor’s same rate. The eligible user (faculty/staff, student
retiree or alumni member) must first purchase their membership in order for the spouse to be
eligible for a membership. At time of purchase a temporary ID card will be issued with an
expiration date. Once the temporary ID card is expired the Spouse must obtain a validated
TAMUK ID Card from the ID center located in the MSUB and present it upon re-entering the
facility. To purchase the initial membership, spouses must present the sponsor’s TAMUK ID card
in conjunction with a picture ID and one of the following as proof of their relationship.
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Proof of joint check/savings account
Marriage certificate
Other forms (as approved by the Associate Director)
Sr. Dependant (17-25)
Sr. Dependants of eligible users (students, faculty/staff, retirees and alumni) must purchase a
membership in order to gain access to the student recreation center. The eligible user
(faculty/staff/retiree or alumni member) must first purchase a membership in order for the Sr.
Dependant to be eligible for a membership. Sr. Dependants cannot sponsor a spouse or
dependant. At time of purchase a temporary ID card will be issued with an expiration date.
Once the temporary ID card is expired the Sr. Dependant must obtain a validated TAMUK ID
card from ID center located in the MSUB and present it upon re-entering the facility.
Guest
All Student Recreation Center Members can sponsor a guest. The fee is $5.00 per guest. A
member can sponsor up to 3 guests at a time. All guests will need to read and sign the guest log
waiver before entering the facility. Guest passes are non refundable and non transferrable. The
guest pass is only valid for the day that it is purchased. Guest passes will not be sold in advance
for upcoming days.
Punch Card Passes
Punch Card passes are available for purchase at the Student Recreation Center at the Member
Services Desk located in the SRC lobby. Punch Card passes can only be purchased by the
sponsoring student, faculty/staff/retiree or alumni member that has a current membership to
the SRC. Punch Card passes are to be punched each time the guest enters the SRC and a picture
ID must accompany the Punch Card holder for verification.
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Adult-$35 per punch card (must be 17 years of age or older…valid ID may be required as
proof of age.
Sponsor must check out equipment for guest.
Sponsor is limited to three guests per day.
Punch Card passes are non refundable and non transferrable.
Memberships
Memberships will be sold all year long, but will not be prorated. If at any time a member wants
to purchase a yearlong membership he/she can do so. If someone wants to purchase a
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membership in the middle of semester then he/she will still have to pay the full fee.
Memberships will be sold prior to upcoming semester.
Membership Fees
Listed in the chart are the prices and expiration dates of the Memberships offered for the
Spring, Summer, Fall and Annual semesters of 2011 and 2012.
Memberships
Summer I/II
Fall
Spring
Annually
Faculty/Staff
Spouse (Student,
Faculty, Staff)
$67.500/$67.50
$67.500/$67.50
$135.00
$135.00
$135.00
$135.00
$405.00
$405.00
Sr. Dependents
(Student, Faculty,
Staff or Retiree )
Alumni
Spouse (Alumni)
Sr. Dependents
$55.00/$55.00
$110.00
$110.00
$330.00
$80.00/$80.00
$80.00/$80.00
$80.00/$80.00
$160.00
$160.00
$160.00
$160.00
$160.00
$160.00
$480.00
$480.00
$480.00
Payroll Deduction
Membership deductions for the Student Recreation Center are only available to current faculty
and staff during our annual enrollment. Membership payroll deductions are available for ONLY
annual ($405) or 9 month ($270) membership agreements. The nine month membership is
only offered through payroll deduction. You can obtain a payroll deduction form at the Member
Services desk. The form must be completed and turned before September 8, 2011 (each year)
in order for your payroll deduction request to be accepted. There will be no refunds or
cancellations for payroll deduction memberships.
Membership ID
First, you will come by the Member Services Desk located in the Student Recreation Center
(SRC) and purchase a membership. If you are a Faculty/Staff or a non- feeing paying student
with a current TAMUK ID your ID will be activated by the next business day. If you are a retiree,
alumni, or university affiliate you will be given a temporary membership that will need to be
taken to the ID Center located in the MSUB. You will need to present the temporary ID in order
to receive an activated TAMUK ID. Once you receive the activated TAMUK ID you will have
access to the Student Recreation Center.
Children (16 & under)
Children of eligible users (students, faculty/staff, retirees and alumni) are admitted at no
charge. They must be accompanied by their legal guardian at all times. Parent must first sign
waiver of liability for each child entering SRC. Children are not allowed in the cardio/weight
room and/or the indoor running track. Children cannot sponsor a guest.
4. SERVICES
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Market Place
Memberships can be purchased online. Market place is an online store for our Department.
The online store allows customers to use credit cards, debit cards and checks to purchase
services such as memberships, personal training, intramural fees etc.
Equipment Check -Out
Equipment check- out is available at the Member Services Desk free of charge. Users are
responsible for the equipment such as basketballs, volleyballs, soccer balls etc. All rentals
require a valid TAMUK ID card. For a full list of all equipment, please come by the Member
Services Desk.
Lockers
Day lockers are available in each locker room. These half lockers may be secured with a
combination lock which is available, for a fee, at the Member Services desk. Please note that all
“day lockers” will be cleaned out every evening; locks left on the “day lockers” after closing will
be cut off and contents will be taken to Lost & Found.
Hourly lockers are available. They are located in the Foyer near the Cardio/Weight Room. A
TAMUK ID is required to rent the hourly lockers. A lock/key will be issued at time of rental in
order to properly secure all personal belongings.
Towels
Towels Service is available at the Members Services Desk. Bring your TAMUK ID to check out a
clean towel and return the used towel back to the Member Services Desk. This service is
designed to be used just like equipment check- out. Towels are required in the Cardio/Weight
Room area at all times.
5. SRC RESERVATION GUIDELINES
The Department of Campus Recreation & Fitness offers TAMUK departments
and approved registered student organizations the opportunity to reserve
the Student Recreation Center for programs and special events. Requests for
facility reservations can be made in the Campus Recreation and Fitness
office. Campus Recreation and Fitness reserves the right to limit or deny
reservations that impact existing programs or overcrowd facilities. Scheduled
activities in all Campus Recreation and Fitness facilities have priority over
informal use.
For Campus Recreation and Fitness facility requests contact:
Department of Campus Recreation and Fitness
Charles Espinosa
Phone: 361-593-3057
Fax: 361-593-3389
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Facility Request Forms are available at
http://osa.tamuk.edu/recsports/forms
FACTORS FOR APPROVAL
Requests for exclusive use of a SRC facility are considered based on the following factors:
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Facility availability based on established schedule and impact to primary users
(Primary users are members of the SRC and SRC sponsored programs).
Compatibility of activity with facility use, function, and regulations.
Health and safety considerations for participants and potential damage to equipment.
Availability of appropriate supervision for safety response and facility protection.
PRIORITY
Priority for scheduling and use of the SRC facility is, as a general policy, extended as follows:
1. SRC Sponsored Programs (Intramural Sports, Open Recreation, Sport Clubs, Group
Exercise, Personal Training, Health & Wellness Workshops, SRC Special Events)
2. HKN Credit Classes
3. Recognized Student Clubs & Organizations-Event Limited to SRC members
4. Departments and Offices-Event Limited to SRC members
5. Recognized Student Clubs & Organizations-Event Open
6. Department and Offices-Event Open
7. Off-Campus Non-Profit Organizations
SAFETY AND SUPERVISION
 Requests should explain the event supervision plan and safety plan. In some cases, at
least one of the attending individuals must have current CPR/AED/First Aid certifications
and be present at all times.
 In order to satisfy the supervision and safety needs, it may be determined that a SRC
Building Manager be present during an organization’s event. The sponsoring
organization may be responsible for this cost.
 Signed waivers of liability are required for all participants.
 The SRC staff has the final authority in all decisions related to participant, spectator, and
staff safety, potential facility damage, or non-compliance with facility regulations, or
staff requests. This includes the authority to modify or discontinue any activity. Event
organizers are expected to support and assist the staff in all decisions.
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RESERVATION FEES
There is no facility fee for recognized student organizations and Texas A&M University Kingsville
Departments requesting facilities exclusively for use by the campus community. Recognized
student organizations must provide proof that they are currently recognized by the Office of
Student Activities. For all other requests open to the outside community the facility hourly rates
are as follows:
Indoor Facilities
Cost for Open Event
Equipment
Cost
$8.00/ hr (Max
Lobby – Per Floor
$80.00)
Rectangle Tables (6’)
$5.00 each
$20.00/ hr (Max
Indoor Running Track $200.00)
Chairs
$1.50 each
$10.00/ hr (Max
Gym Per Quadrant
$100.00)
Tip n Row Bleachers
$25.00 per section
$20.00/ hr (Max
Gym Per Court
$200.00)
Gym Floor Covering
$60.000
$40.00/ hr (Max
Gym Per Two Courts
$400.00)
Field Paint
$25.00 per field
Outdoor Facilities
Cost for Open Event
Staff
Price Per Hour
Outdoor Basketball
$15.00/ hr (Max
Court
$150.00)
Officials
$8.00/ hr
Intramural Field – One $15.00/ hr (Max
Field
$150.00)
Physical Plant Support Prices vary
(Required staff may apply. If Physical Plant Support is required prices vary depending on
services rendered.)
CONDUCT
The goals of the SRC are to offer a broad range of recreational opportunities to meet the needs
of the campus community, encourage physical wellbeing, promote interaction that develops a
sense of community, emphasize safety, demonstrate service, and support the appropriate use
of resources. Any conduct that interferes with these goals or detracts from the enjoyment of
others is detrimental to the program and may result in disciplinary action.
Any of the following examples of misconduct apply to participants and spectators of the
organization involved.

Vulgar, obscene, abusive, derogatory, suggestive, or demeaning comments or gestures.
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Threats, intimidation, or verbal aggression.
Fighting or physical aggression.
Being under the influence of alcohol or illegal substances.
Failing to comply with requests from the SRC staff.
Damaging equipment or facility.
Disregarding facility regulations or other policies.
GUIDELINES
 Requests for events that are fitness, health, recreation, or sport based are given
preference.
 One day or short-term use requests are given preference.
 Requests for SRC facilities by student organizations must be made at least 2 weeks in
advance and no more than three months prior to the date requested. Request from
non-university groups must be made at least 3 weeks in advance.
 Events should encourage participation and not be primarily spectator events.
 Events must allow for informal recreation to occur in other areas of the facility.
 For sport competitions, games rules must be reviewed and approved by SRC staff prior
to the event.
 Rules should be consistent with Intramural Sports rules.
 Facilities may not be used for commercial purposes or personal gain. A fee may be
charged for philanthropic or fund-raising events with prior written approval from
appropriate campus personnel.
 Events should be scheduled during regular facility operating hours. There is a limited
opportunity for events to occur outside regular hours. Availability is based on
overwhelming need and the demonstrated inability for the event to occur during regular
hours.
 After hour use is also possible for events reaching a large portion of the campus
population that are sponsored for the purpose of providing positive alternatives to
unhealthy leisure pursuits.
 After hours use requires additional supervision and increased supervision cost.
 Gum, tobacco, and glass are not permitted in SRC facilities.
 Food and beverage is limited to lobby area in the first floor and, Gymnasium when the
protective floor covering is in place. There will be NO HOLES MADE OR PERMANENT
FIXTURES ADDED.
 There will be NO BYCYCLES, SKATEBOARDS or ROLLERSKATES in INDOOR FACILITIES or
VEHICLES ON INTRAMURAL FIELDS OR HOLES DUG.
 Reservation request should include set-up time, event time, and take-down time.
 An INSURANCE POLICY may be required. PAYMENT is non-refundable
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The Department of Campus Recreation and Fitness is NOT LIABLE for any charges
incurred by the group reserving the facility, or injury to participants, or anyone hired for
the event by the group reserving the facility.
UPD Police Security will be required for all events with 100 or more in attendance, or if
money is collected, or if alcohol is served. The requestor will be responsible for all
security charges.
Additional charges and fees may be assessed if it is determined that insurance, security
or custodial services are required.
Additional charges and fees will be assessed if the group needs the intramural fields to
be painted for a specific sport, officials, and/or equipment.
If there is any damage to the facility and/or the facility is not cleaned properly, the cost
of the repairs and/or clean-up will be charged to the responsible group.
6. SRC RESOURCE TABLE GUIDELINES
Student Recreation Center offers groups the chance to set up a resource table in our lobby to
help bring awareness to your organization.
Eligibility
Before requesting permission for a resource table at the Student Recreation Center, make
certain of the following:
1. Your organization is officially recognized by Texas A&M University Kingsville Student
Activities Office.
2. The application form has been completed in its entirely, including the appropriate
signatures.
3. The organization has not exceeded the time limit of one table representing two (2)
continuous days in each calendar month.
4. Food cannot not be consumed or handed out at the SRC facility.
Request Form
All request forms should be completed and turned in to Office of Campus Recreation and
Fitness two weeks prior to the first day requested. The Department of Campus Recreation and
Fitness will only reserve two tables at any one time. When the Resource Table Request Form is
approved, you will be issued a Resource Table Permit (if space is available during the time you
requested). You will be notified by phone to pick up your permit in order to finalize your
reservation.
Resource Table Policies
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
A copy of the signed resource table permit must be on the table throughout the time
designated for use.
The name of the organization and event must be displayed.
Resource table users may not advertise on anything but the table reserved for their use.
Do not tape or hang signs on walls or columns. Your information may not be placed
35
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anywhere else within the Student Recreation Center or in any SRC flyer stands without
permission from the Office Manager.
A representative of the group/organization must be present at the table during the
hours requested. SRC personnel are not responsible for the table and materials during
the reserved time. Materials may not be left unattended.
Resource table users must remove all signs and materials after each day that they run
their resource table. Remove all tape and debris, wiping down the table if necessary.
Materials left on the table at the end of the day will be disposed of by SRC staff.
Campus Recreation and Fitness will not store materials for resource table users at any
time before or after their designated table reservation.
Organizations may reserve a maximum of two consecutive dates in one calendar month.
All requests must be submitted at least two weeks prior to the first day and no longer
than 28 days prior to the first day.
Resource table users may not interfere with SRC users as they enter or exit the building
by handing out information or products. Users must freely approach the table.
Resource table users may not hand out the products/materials of event sponsors,
companies or other organizations. Materials on display are restricted to event
information and may not advertise sponsors without prior approval. They may not
display the logos or banners of said sponsors. Promises made to sponsors by
groups/organizations are not the responsibility of the Department of Campus
Recreation and Fitness, nor is the Department bound by those promises.
7. Special Request for Facility Usage
All special requests will go through the Office of Campus Recreation and Fitness and will be
handled on an individual bases. Please refer all special request inquiries to Director. Once
special request have been approved a facility request form will be placed in Member Services
Desk facility request form binder.
II.
OPERATIONAL PROCEDURES
1. SUNDRY RECEIPT PROCEDURES
When issuing hand written receipts you must use the sundry receipt books that are available
through TAMUK. Any other receipt books are strictly prohibited. Procedures for using sundry
receipts are as follows.
Sundry receipts will be used for the following:
 Intramural team fee
 Program fees
 Personal Training
 Facility Reservations
 Membership Fees
No refunds will be given as stated in our guidelines but will be addressed if necessary. If a
refund is required then our office will process a paper requisition to issue out the refund.
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A. Completing Sundry receipts
 Kingsville, Texas, - write in the date
 Received of (name of person or company making payment)
 Blank line written dollar amount (ex: thirty and no/100)
 Dollars ($_________) (ex: $30.00/xx)
 For (brief description of goods sold, services provided, or fee charged)
 Department (account number) **Account# changes for different areas
 Cheerleading: 324780-0520
 Intramural & Fitness Programs: 324785-0520
 Memberships (Cash or Checks will no longer be received at membership desk)
 By - signature of person writing receipt
 In the bottom left hand corner of receipt - type of funds received (ex: ck #2345, cash)
 Give original white receipt to person making the payment
 (DO NOT GIVE PINK OR YELLOW COPIES OUT) we need these for our records
***NOTE: If an error is made on a receipt, write VOID in large letters across the receipt and
KEEP ALL COPIES TOGETHER (white, pink & yellow). Write a brief explanation of voided
reason on receipt. Then proceed to rewrite the sundry receipt.
B. At the end of your shift:
 On an envelope write down your name, shift time, and date
 Count amount of cash and checks collected
 Write down the amount in cash and the amount in checks.
 Enclose cash, checks, and pink receipts in the envelope and seal it. (If VOIDS were
made during your shift be sure to include white & pinks receipts)
 After your shift place envelopes in the cash register.
 Deposit will be processed at 10:00 a.m. every business day and Cindy will designate
and train who will be responsible for this.
C. Accepting Checks:

Verify the check is written correctly by checking off all areas of the check
o Date must be current day
o Pay to the order: TAMUK
o Number amount is correct
o Written number amount is correct
o They have a contact phone number
o K# is written on the check (if available)
2. MARKET PLACE PROCEDURES
Marketplace receipts will be used for the following:


Intramural team fee
Program fees
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Personal Training
Facility Reservations
$35 Punch Card (12 uses)
$5 Day Pass
Membership Fees - (Payroll deduction will also be available for faculty & staff and has
already been established with the payroll office)
No refunds will be given as stated in our guidelines but will be addressed if necessary. If a
refund is required then our office will process a paper requisition to issue out the refund.
3. OPENING AND CLOSING PROCEDURES
The following is detailed procedures for the different areas when opening and closing the
facility.
Cardio/Weight Room
Opening
 a quick inspection of the area for cleanliness and orderliness
 make sure all equipment is turned on
 spot check mirrors and clean if needed
 Perform maintenance (see maintenance schedule)
 read the previous daily report
 start a new daily report
 Replenish flyers and marketing materials
Closing
 Stack up all weights (nothing should be out of place)
 Turn off all exercise equipment
 Perform maintenance (see maintenance schedule)
 Complete daily report
 Address any concerns/issues to Building Manager.
Membership Desk
Opening
 Log into computer
 Log into cash register with clerk number
 Check phone messages
 Read notes from Daily Report from the day before
 Start Daily Report
o Fill out your name and time in
o Count money in register and log cash in amount
o Start hourly count for 6:00am and continue until your shift ends
o Write notes to next shift as needed
 Make sure cash register has enough receipt paper
 Make sure sundry receipt book is ready
 Check Washer/ dryer and floor drain filter is not obstructed
o Wash towels from the night before
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o Fold any towels that are in the dryer
o Clean lint filter daily to prevent fire!
o Continue washing towels throughout your shift
o Contact full time staff if problems appear with washer and dryer
Make sure Membership Services Desk is clean and clear of clutter
o Keep it looking neat at all times
Restock inventory
Perform cash procedures for cash taken for you shift before you leave
Closing
 Finish Daily Report
o Sign time out
o Count money in register and log cash out
o Finish hourly count and fill in grand total if last shift
 Count sundry receipt money
 Perform cash procedures for cash taken for your shift
 Make sure money is secured
 Must finish laundry at least one hour before closing (never leave a load in washer)
o Drying
o Folding
o Putting away
 Make sure Membership Services Desk is clean and clear of clutter
o Keep it looking neat at all times
 Restock inventory
4. DAILY REPORTS
Daily Reports will be required from all student recreation center student staff. All different
areas will have a daily report. Building Managers will also have a daily report. Closing shift will
need to address any concerns on daily report to Building Manager. Building Managers will turn
in a Building Manager Daily report summarizing all other reports to the Office Manager. Reports
should be completed at the end of the closing shift. To view daily reports for area see
Documentation/Form section. The following are all the daily reports:
 Membership Daily Report
 Cardio/Weight Room Daily Report
 Building Manager Daily Report
5. REPAIR/MAINTENANCE PROCEDURES
All repairs and maintenance concerns need to be communicated immediately. If a Building
Manager is on duty then all repairs and maintenance concerns will be reported directly to
them. If a Building Manager is not on duty then all repairs and maintenance concerns need to
be reported to professional staff. View report in the Documentation/Form section.
Building Manager on Duty:
 Communicate the concern to the Director
 Fill out a Facility Maintenance and Repair report.
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
Turn it in to Building Manger completed filled out to the best of your
knowledge.
 Building Manager will then fill out there portion of the form and turn it in to the
Director
Building Manager not on Duty:
 Fill out a Facility Maintenance and Repair report.
 Turn it in to office manager completed filled out to the best of your knowledge.
6. EXERCISE EQUIPMENT REPAIRS
When working in the Cardio/Weight Room it is your duty to perform an equipment inspection.
These need to be done on a weekly basis by filling out an equipment inspection check list. If
something is detected during the inspection an equipment repair form must completed. All
forms must be turned into to the Associate Director when completed.
Equipment repair needs may occur on a daily basis prior to inspection or after inspection. The
attendant on duty will need to fill out an equipment repair form when problem occurs. To view
equipment inspection checklist and equipment repair form see section Documentation /Forms.
7. BUILDING SIGNAGE
All flyers and information must be approved by the Director before posting/handing out. There
will be no information placed on doors, windows, glass, or walls of the Facility. All flyers,
posters, and/or marketing materials will need to be posted in the right designated areas and
will be posted by Campus Recreation and Fitness staff after approval.
8. DISPLAY BOARDS
Display boards belong to the Student Recreation Center. Flyers and marketing materials cannot
be posted in the display boards without approval. These boards will house all inside marketing
materials first before other material can be posted. If it is a marketing piece from outside then
it must have an approval stamp. If not please take flyer down.
9. DIGITAL SIGNAGE
Digital Signage boards are mandated by the Office of Campus Recreation and Fitness. Postings
will be decided by the Director. There will be no outside request for digital signage. The digital
signage will be used strictly for Campus Recreation and Fitness programming.
10. MAILBOX
Each employee will have a mailbox. It is important that you check your mailbox daily.
Communication is of high priority. All communication from the main office will be sent through
these mail boxes. Please keep mail boxes clean and clutter free. Scheduled staff meetings,
payroll deadlines, and other high importance materials will be sent to you through your
mailbox.
11. COMMUNICATION DEVICES (N/A)
Two-Way Radio Protocol
Two-Way Radios are an essential part of our daily operation. The radio assigned to you during
your shift/area should be with you at all times and you will be held responsible for it.
When using two way radios:
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Say who you are and to whom you are calling
Be brief and speak clearly
Only engage in work related conversations
Be discreet when asking for assistance via the radio for life-threatening situations,
serious injuries, fights, or difficult customers.
 Radio transmission will be monitored by the professional staff, TAMUK staff, and the
Federal Communications Commission (FCC).
The FCC has the authority to fine the University up to $25,000 per radio if radios are improperly
used.
III.
EMERGENCY PROCEDURES
1. EMERGENCY DUTIES/PLAN
A critical incidence emergency response plan has been created to help guide the employees in
case of an emergency. All employees should thoroughly know the following information in the
case of an emergency:
ADRESSES (in case of ambulance assistance):
TAMUK
Student Recreation Center
1020 West Avenue C
Kingsville, Texas 78363
TAMUK
Intramural Playing Fields
University Blvd and Corral Ave.
Kingsville, Texas 78363
PHONE NUMBERS
Student Health and Wellness/Counseling Services, x 3991, if after hours contact UPD
Physical Plant, x3312, if after hours contact UPD
Director of Campus Recreation and Fitness
Charles Espinosa, (w) 361-593-3057or (mobile) 361-813-5595
Intramural Coordinator of Campus Recreation and Fitness
Anthony Kreitzer (w) 361-593-4771 or (mobile) 937-689-7832
Fitness Wellness Coordinator/Lecturer
Joe Seccrest (w) 361-593-4772
Cheer Coach
Tommy Escudero (w) 361-593-4477
PHONE LOCATIONS IN STUDENT RECREATION CENTER
 Member Services Desk (x3059)

 Cardio/Weight Room Desk (x4776)


 Intramural Coordinator (x4771)
 Office Manager Office (x3065)
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Cheerleading Coach Office (x4477)
Break Room (x4777)
Fitness Coordinator (x4772)
BLUE LIGHT EMERGENCY PHONE LOCATIONS (THESE PHONES CALL DIRECTLY TO UPD.)


On the South East side of the SRC in between the building and Tennis Courts.
On the East side of the intramural playing field.
IN EVERY SITUATION

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Quickly assume control
Use your CPR training when necessary
Stay Calm
Always fill out the accident/incident report form
If it is a serious incident, contact Charles Espinosa, Director of Campus Recreation and
Fitness or Romy Timmons, Associate Director of Campus Recreation and Fitness
ACCIDENTS AND PROCEDURES
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Mild Injury
Minor bleeding
Rolled ankle
Bloody nose, etc.
Stop the clock and allow teammates to remove the injured person from the playing
field/court. Allow a substitute for the injured player and resume play.
Encourage the injured to administer first aid for them self. If you need to help, always use
gloves and follow the procedures within your scope of training. First Aid kit is available at the
Member Services Desk.
SEMI-SERIOUS ACCIDENT/INCIDENT/INJURY
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Heat Exhaustion
Asthma Problems
Vomiting
Dizziness
Unclear Vision
Feeling Faint, etc.
If an accident or incident looks semi-serious but does not require emergency personnel,
immediately contact UPD, 2611 and let them provide first aid.


Stop the clock and clear the playing field/court until the situation is under control.
Allow UPD to administer first aid. Do not move the injured person until UPD arrives.
SERIOUS ACCIDENT/INCIDENT/INJURY


Knocked Unconscious
Heat Stroke
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Severely Broken Bone
Chest Pain
Difficulty/Stopped Breathing
Choking
Stroke
Change of Color
Seizure
Severe Blood Loss, etc.
If there is a very serious or life threatening accident or incident that occurs during a
Recreational Activity, CALL 9-1-1 immediately.
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Don’t move the injured person unless their location presents an immediate risk to their
safety. One to three officials should stay with the injured person/people while players
and spectators give at least a 30 foot buffer to allow staff to aid the injured. If a friend or
roommate can provide needed information related to the injured, ask them to assist.
Wait until UPD or EMS arrives and have them administer First Aid. If CPR or rescue
breathing is necessary, provide appropriate procedures within your scope of training (an
automated external defibrillator is located at the members services desk).
Allow UPD/or EMS to take over as soon as they arrive.
SECURITY (IMPROPER ENTRANCE, FIGHT, ALTERCATION, OVERLY DISGRUNTLED PERSON)
1. During regular office hours notify the nearest professional staff (this person will direct
any further action). During evenings/weekends notify Building Manager if time permits.
2. If needed, call University Police 593-2611
a. Identify yourself by name and as a student employee of Campus Recreation and
Fitness
b. Tell them situation and your location.
c. Meet the dispatched officer.
3. Complete an Incident Report Form and immediately submit it to the Building Manager
and/or Director.
MINOR INJURIES
1.
2.
3.
4.
5.
Check with the injured individual about the nature of the injury.
Administer first aid as appropriate.
Complete Accident/Injury Report.
Ask permission to call for emergency assistance. If you are in doubt, call UPD 593-2611.
Use your judgment for all situations.
MAJOR INJURIES AND/OR LIFE THREATENING
1. If the situation is life threatening the first responder needs to get the AED to have on
hand.
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a. Remain with the victim and have someone else call EMS immediately with the
following information.
i. Identify yourself, location, and nature of call.
ii. What entrance to use.
iii. Where someone will meet the responding EMS staff.
iv. Make sure to note the time of call and arrival of EMS on the report.
b. In a life threatening situation it is very important to react quickly and calmly.
After victim has been removed, compose yourself and recount the
accident/injury to UPD.
c. Completely fill out the Accident/Injury report in as detailed a manner as
possible.
d. The building manager should immediately notify the Associate Director or
Director.
Department of Campus Recreation and Fitness
CRITICAL INCIDENCE/ EMERGENCY RESPONSE PLAN
Be prepared to Act in an Emergency Situation
Be aware of Access to Phone & First Aid Kit
1st Responder—ACT!!
1.
2.
3.
Provide assistance to Victim, within your capabilities
Assess Victim:
Life Threatening Emergency
or
Non-Life Threatening Emergency
Administer First Aid as appropriate
If Life Threatening:
1.
2.
3.
4.
5.
Call to Activate EMS (911) – identify yourself, location, and nature of the call.
Have victim’s emergency information and accident/injury report ready for EMS.
1st Responder will remain with victim until EMS arrives.
Notify Associate Director/Director (have cell # accessible)
Complete and forward injury report for Associate Director’s review for next day.
Verbal follow up may be required.
***AED is located in by the Membership Services Desk READY FOR USE
(ALARM WILL SOUND WHEN OPENED)***
If Non-life Threatening:
1.
Fill out accident/injury report completely.
2.
Complete and forward accident/ injury report for Associate Director’s review. Place
in mailbox.
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3.
For all Intramural injuries notify Intramural Coordinator, Philip Compary.
Contact Information:
Charles Espinosa- Cell 361 813-5595
In case of Ambulance Assistance:
TAMUK
TAMUK
Student Recreation Center
Intramural Playing Fields
1020 West Avenue C
University Blvd and Corral Ave.
Kingsville, Texas 78363
Kingsville, Texas 78363
2. BLOOD BORNE PATHOGENS
Campus Recreation and Fitness employees must be trained in emergency procedures including
handling injuries involving exposure to blood or bodily fluids. Knowledge of emergency
procedures is extremely important.
Exposure to blood borne pathogens may occur when handling injuries or cleaning up after
injuries or other bodily fluids. Follow the universal precautions when you become involved with
such a situation. According to the concept of universal precautions, all human blood and human
bodily fluids are treated as if to be infections for HIV, Hepatitis-B, and other blood borne
pathogens.
Treatment:
1. All first aid responders must wear protective gloves when treating injuries involving
blood, bodily fluids, non-intact skin and mucous membranes.
2. If gloves are not immediately available during an emergency involving blood, bodily
fluids, non-intact skin and mucous membranes, a bulky cloth or towel may be used until
proper medical material arrive. Do not us your bare hands.
3. Mouth barriers should be used any time rescue breathing or CPR is given.
4. Any participant in any contact sport with a bleeding wound must be removed and the
wound treated and covered before being allowed to continue participation. If the
participant has bloody clothes, those clothes must be removed and may not be worn
during play until they have been machine-wasted.
5. After treating any injury you must wash your hands with soap and running water
immediately, even if you have worn protective gloves. If running water is not available,
use antiseptic wipes as a temporary wash until you are able to wash your hands with
soap and water.
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Use of Personal Protective Equipment
Protective barriers reduce the risk of exposure to your skin to potentially infective
materials. Vinyl gloves reduce the incidence of contamination of hands, but cannot prevent
injuries.
As recreation professionals, we are also concerned about infection with HIV and Hepatitis-B
trough the administration of CPR. Protective masks are available to employees who may be
in a situation to administer CPR. These devices have one-way valves to prevent the victim’s
saliva or vomit from entering the caregiver’s mouth. Masks, eye shields, and Aprons/gowns
are available in the First Aid cabinet at the Membership Service Desk.
Disposal
1. Any contaminate bandages, gloves, gauze, towels, sharps (e.g. broken glass), etc., must
be disposed of properly. Biohazard disposal containers are located in the Student
Recreation Center, and at the Intramural Field House (see section entitled Biohazard
Containers). Place any such items in the designated container and make sure the cover
to the container is secure.
2. Wet towels, bandages, etc., should be placed in a plastic biohazard bag and sealed with
tape before being placed in a biohazard container.
3. Contents from containers will be disposed of by Occupational and Safety Programs
Office. Pick up of biohazardous material will be coordinated by the program directors
and the Risk Manager on as as-needed basis.
Cleaning and Decontaminating Blood Spills
All spills of blood and blood-contaminated fluids should be promptly cleaned up using the
blood clean-up spray disinfectant in the following manner while wearing vinyl gloves. Visible
material should be removed with disposable towels or other appropriate means to ensure
against direct contact with blood. The area should then be decontaminated with an
appropriate germicide. Always use a broom and dustpan to clean up sharp objects—do not
use your bare hands.
Laundering
When using universal precautions in the handling of all soiled laundry, such as towels used
to clean up blood from an injury, extreme caution should be used. Personnel involved in the
bagging, transport, and laundering of contaminated clothing should always wear protective
gloves.
Whenever contaminated laundry is wet and presents a reasonable likelihood of soakthrough or leakage from the bag or container, the laundry shall be placed in and
transported in bags or containers which prevent soak-through and/or leakage fluids.
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Biohazard Containers
Area
Student Recreation Center
Exposure
Biohazard Container Location
Behind Member Services Desk
1. Any participant who has been directly exposed to blood, bodily fluids or mucous
membranes without the use of personal protective equipment must fill out an Accident
Report form and immediately submit it to the Director. All employees have access to
these forms.
2. Wash hands or exposed skin with soap and hot water. Rinse mucous membranes with
water (e.g. eyes).
3. Any participant or employee who has an exposure incident will be directed to Life
Services and Wellness for a blood test and full Hepatitis-B series within 24 hours. An
incident Report must be completed and immediately submitted to the Environment
Health and Safety Office.
Vaccination Information (Pre-Incident)
If you wish to be vaccinated for the Hepatitis-B Virus (HPV), you will be required to attend
the Blood Borne Pathogens training offered through Human Resources to obtain the
vaccination series. Vaccinations are available at Student Health Services. You will be
responsible for any associated costs.
3. NATURAL DISASTERS/EMERGENCIES
EVACUATIONS PROCEDURES
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

Evacuation may be necessary due to fire, bomb threat, weather or other emergencies.
All employees need to help evacuate the building.
Exit through emergency exit doors in SRC.
Use the phrase “We have an emergency in the facility, please leave via the nearest
emergency exit immediately.” Don’t stop to answer questions.
All staff must escort patrons out the nearest emergency exit. Cardio/Weight room
patrons should assemble across the street at the Pharmacy building. Gymnasium and
other patron should assemble by the Tennis Courts on the East side of Building by the
bleachers.
WEATHER CONSIDERATIONS


If the University is closed then all sports are cancelled. Otherwise, games will be played
as scheduled.
Severe Thunderstorm Warning Or Lightning- If you are in a mild thunderstorm outside,
you may continue to play. If lightning follows the thunder, stop games immediately and
have everyone leave the fields.
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
If a severe thunderstorm warning is issued by the National Weather Service, encourage
all patrons to go inside SRC, away from large windows and wait out the storm. These
storms are characterized with dangerous conditions such as high winds, lightning,
damaging hail, and heavy rain.
Hail Storm- During a heavy hailstorm, stop play and bring everyone inside SRC.
If the storm worsens, or its path remains directed toward the Kingsville area a(n):
 "mandatory evacuation" order may be called by local officials-this means all citizens
should immediately begin seeking shelter elsewhere and that a potential serious
threat to one's safety may be imminent if one does not leave. Citizens are not
required to leave, but should leave the area for their own safety. During a
"mandatory evacuation" A&M-Kingsville will most likely cancel classes and begin
closing the residence halls. The campus community will be asked to leave and to
follow their personal plan for safety. Students will be strongly encouraged to rideshare so every student has a place to go and a way to get there. Often during this
type of evacuation the local community will provide some minor assistance to those
that do not have the means to depart the area on their own. As always, individuals
should always have a personal plan should this not be immediately available.

"forced evacuation" order may be called by local officials -this means local law
enforcement or military may travel throughout the local community and insist that
all residents depart the area for their own safety and the safety of the community.
Citizens are required to comply with this order as noncompliance may result in one's
death.

"involuntary evacuation" order may be called by local officials -A&M-Kingsville will
likely advise the campus community to begin seeking shelter elsewhere. Students,
staff, and faculty should begin immediately implementing their own personal plan.
The campus will likely remain open. Off campus students, as local residents of the
city and county, will be encouraged to follow evacuation information provided by
the local community. Some assistance will likely be provided by A&M-Kingsville, such
as shuttle service, for a very limited amount of time.
Hurricane Preparedness
When a tropical storm or hurricane enters the Gulf of Mexico, the CMT immediately
meets and begins to provide regular campus advisories to faculty, staff, and students via
the campus email and web system. These short advisories are intended to provide some
information to the campus community and to assure the campus community that the
CMT is meeting and monitoring the activity in the Gulf.
The hurricane procedures for the campus are based on the severity of the storm and the
amount of time before the actual storm may reach Kingsville. For example, if the storm
is a category 1 or 2 storm, the campus will likely remain open and effort will be made to
keep the campus community informed. At 72 hours, 48 hours, 36 hours, etc. different
decisions and activities occur throughout campus. Outdoor supplies may be secured,
roofs may be inspected, and hazardous chemicals may be secured in anticipation of a
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hurricane. Of course things are subject to change depending on the projected path of
the storm.

Earthquake
 Stop games immediately and advise everyone to take cover. If inside, crawl under a
table or desk or stand under a solid structure such as a doorway.
 Stay away from all exterior windows.
 Do not advise anyone to leave the building during the earthquake. Once the shaking
stops, employees should initiate the evacuation procedures immediately and move
outside and away from building structures, utility lines and power poles.
 After-shocks often occur.
 Employees should be directed not to re-enter the facility until directed to do so by
University officials, because the building may need to be inspected.
FIRE



If a fire alarm sounds, call Emergency at 9-1-1 and immediately evacuate the building.
Fire extinguishers are located in SRC:
o Downstairs
 3 in the gymnasium (north, west and east wall)
 2 in the Cardio/Weight Room (by the water fountains and by the
emergency exit door on the west side of room.
 1 by the water fountains next to the locker rooms
o Upstairs
 2 around the indoor track (west and east wall)
 1 by the vending machines
For a minor fire that appears controllable, direct the fire extinguisher discharge towards
the base of the flame. Remember the acronym PASS when using a fire extinguisher:
o Pull the pin
o Aim at the base of fire
o Squeeze the trigger
o Spray until extinguished
BOMB THREAT PROCEDURES
Bomb threats and other threats of violence are serious emergencies that require
prompt attention. Although bomb threats are rare, they are most likely to occur during final
exams. Even though evacuations are disruptive, personnel will be required to evacuate; and
a safety perimeter will be established around the affected buildings in the event of a bomb
threat.
If you receive a bomb threat over the phone
1. Remain calm and act courteous. If feasible, notify another person to listen on another
extension.
2. Take notes on the caller's threat, tone, voice characteristics, and background noise.
3. Upon receiving a threatening call, complete the bomb threat checklist.
4. Notify UPD IMMEDIATELY (ext. 2611).
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If you are a Building Emergency Manager;
Upon receiving notification of the bomb threat, each Building Emergency Manager’s
responsibilities
within the affected buildings are as follows:
1. Ensure that UPD is aware of the bomb threat.
2. Initiate evacuation procedures.
3. Disseminate information regarding the status of the bomb threat to the departmental
personnel
within your area.
ACTIVE SHOOTER/GUNFIRE OR HOSTAGE SITUATION
Remember the OUT’s
Figure OUT A heightened state of situation awareness. Quickly assess the circumstances.
Get OUT
If an easily accessible safe way out of the areas is possible, use it.
Call OUT
Call 911 to make emergency responders aware of situation.
Hide OUT
If unable to leave (escape) find a place to hide, preferably a place where you
can lock the door. Be sure to turn cell phones to vibrate or silent mode.
Keep OUT
Make it difficult for the aggressor to reach you.
Spread OUT Do not collect in large groups. Spread out to become less of a target.
Help OUT
If possible assist those with injuries around you.
Take OUT
If all else fails be ready to take out the aggressor.
VIOLENCE IN THE WORKPLACE
Texas A&M University-Kingsville will adhere to a “zero tolerance” of violation of the law and
of violence in the workplace. Any person in violation of this policy will be subject to
disciplinary action. This policy extends to persons connected with our business including
vendors or others who interact with our employees.
A climate of fear or intimidation will not be tolerated at TAMUK. Threatening behaviors,
acts of aggression and violence will result in appropriate action by the University.
Examples of Workplace Violence
 Threats, direct or implied (in person or via phone, fax, e-mail or other manner)
 Physical conduct that results in harm to people or property
 Possession of deadly weapons on TAMUK property
 Intimidating conduct or harassment that disrupts the work environment or results in
fear for personal safety.
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Workplace Violence Prevention
 Workplace violence is not acceptable behavior; it is against the law. You should expect
to have an environment free from violence.
 Be aware of what is going on around you at all times. Awareness is proven method for
increased personal safety. Report any suspicious, unusual or threatening behavior!
 Do not hesitate to ask/call for help!
 Remember: A safe workplace is everyone’s responsibility.
SEXUAL ASSAULT PREVENTION AND RESPONSE
All members of the campus community should be aware that sexual assaults, including date
or acquaintance rape, are prohibited by state laws. And university protocols, and will be
viewed by Texas A&M University Kingsville, as a serious matter.
The university educates the student community about sexual assault and date rape. The
University Police Department offers sexual assault education and information programs to
University students and employees upon request. Literature on date rape education, risk
reduction and University response measures is available through the Center of Life Services
and Wellness.
Complete Sexual Assault Policy is online at
http://osa.tamuk.edu/studenthandbook/sexualharassments.html.
You can also contact UPD (593-2611) for information.
TAMUK COMPLIANCE
Texas A&M University-Kingsville Statement of Policy and Intent represents our commitment
to equal employment and educational opportunity. In conformance with federal and state
law and university policy we are guided by the principle that there shall be no difference in
the treatment of individuals because of race, color, religion, national origin, sex, age,
disability, veteran status. Equal opportunity and access to programs shall be available to all
members of the university community, both students and employed personnel at every
level, and to all units, facilities, and services of the university.
In the employment of all personnel, the university recognizes that, as a public agency, it has
a further commitment: it is obligated to support federal and state policies which seek to
achieve equal opportunity in employment for members of underrepresented groups,
women, individuals with disabilities, and Vietnam era and disabled veterans. As used in this
document, underrepresented groups will include African-American, Hispanic, Asian,
Hawaiian/Pacific Islander, American Indian/Alaskan Native. Two important concepts are
embodied in equal employment opportunity:
1. Nondiscrimination
2. Affirmative Action
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Affirmative action requires more than employment neutrality. It requires Texas A&M
University-Kingsville to make efforts to recruit, employ, retain, and promote qualified
women, members of underrepresented groups, individuals with disabilities, and Vietnam
era and disabled veterans. The affirmative action concept requires positive action to insure
against perpetuation of benign neutrality in employment practices.
The Compliance Office regularly disseminates information concerning:




Policies and programs as set forth in the Affirmative Action Plan
Americans with Disabilities Act
Sexual Harassment Prevention
Complaint procedures
For more information or copies of brochures, please contact:
The Compliance Office
TAMUK MSC 221
Lewis Hall, Rooms 130
(361) 593-4758
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IV.
DOCUMENTATION/FORMS
Campus Recreation and Fitness
Student Employee Evaluation
Employee Name:__________________
Position:__________________________________
Evaluation Period:_________________
Individual Completing Evaluation:______________
_________________________________________Unacceptable_____Meets______Exceeds_
Administrative:
1.
Punctuality
1
2
3
Expectations: Arrives at work in uniform and ready to work on time.
Comments:___________________________________________________________
_____________________________________________________________________
2.
Proper Attire
1
2
3
Expectations: Has on neat staff t-shirt that is tucked in, proper shorts or pants,
proper footwear and name tag.
Comments:___________________________________________________________
_____________________________________________________________________
3.
Attends and participated in meetings/trainings
1
2
3
Expectations: Arrives to meetings/trainings on time and actively participates in
discussions and activities
Comments:___________________________________________________________
_____________________________________________________________________
4.
Displays knowledge of Department policies
1
2
3
Expectations: Knows and is able to inform participants of policies within the facility and
department.
Comments:___________________________________________________________
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_____________________________________________________________________
Job Competence:
1.
Displays knowledge of program area
1
2
3
Expectations: Is able to display skills and competencies relevant to program areas
Comments:___________________________________________________________
____________________________________________________________________
2.
Effectively performs positions responsibilities
1
2
3
Expectations: Is able and willing to complete the responsibilities of the position outlined
in the staff manual
Comments:___________________________________________________________
____________________________________________________________________
3.
Communication and teamwork
1
2
3
Expectations: Maintains constructive and professional interactions with patrons and
co-workers .Informs supervisors of potential problems and of scheduling issues in a
timely manner. Shares responsibilities and works well with others.
Comments:___________________________________________________________
_____________________________________________________________________
Displays ethics and personal responsibilities
1
2
3
Expectations: Displays honest and truthful behavior.
Comments:____________________________________________________________
_____________________________________________________________________
4.
Job Commitment:
1.
Positive Attitude
1
2
3
Expectations: Demonstrates an enthusiastic and constructive demeanor.
Looks on the bright side and encourages others. Has fun while at work.
Comments:___________________________________________________________
_____________________________________________________________________
2.
Consistency
1
2
3
Expectations: All participants are treated equally. Policies are enforced uniformly.
Displays a high level of commitment.
Comments:____________________________________________________________
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_____________________________________________________________________
3.
Customer Service
1
2
3
Expectations: Greets patrons consistently and genuinely. Actively listens and responds
to patrons. Follows through with support and encouragement.
Comments:____________________________________________________________
_____________________________________________________________________
4.
Initiative and Problem Solving
1
2
3
Expectations: Gets tasks done without being asked. Anticipates/addresses work issues
and
opportunities to improve.
Comments:___________________________________________________________
______________________________________________________________________
Job Development:
1.
Displays Leadership
1
2
3
Expectations: Demonstrates leadership qualities amongst co-workers and patrons.
Comments:____________________________________________________________
______________________________________________________________________
2.
Inclusion
1
2
3
Expectations: Supports the Campus Recreation Diversity and Inclusion Statement
Comments:____________________________________________________________
______________________________________________________________________
Performance Evaluation Scale:
30-36 Exceeds Expectations
17-29 Meets Job Expectations
12-16 Unacceptable
Total:_________
Additional Comments: These comments should summarize oral feedback for the evaluation
period and outline elements of a plan for that staff member’s ongoing development,
identifying (1) strengths, (2) opportunities for improvement, (3) development goals and
eventually (4) progress made toward those goals.
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