University of Northern Colorado
2016 Summer Enrichment Program
GENERAL INFORMATION
This packet contains information about all aspects of SEP. Please read carefully and hopefully it will
answer all (or most) of your questions. Other questions? Email: sep@unco.edu
I. Participant Particulars
Program Philosophy: The Summer Enrichment Program (SEP) for the Gifted and Talented at the
University of Northern Colorado exists to provide an opportunity for gifted and talented students and
SEP staff members to develop their cognitive, creative and affective potentials. SEP supports a
physically and emotionally safe learning environment. The Summer Enrichment Program embraces and
celebrates the differences among its participants, and it is expected that all will follow a code of conduct.
SEP participants will:
 Remain in designated, supervised areas at all times.
 Respect themselves, others and their property.
 Actively and positively participate in classes, options and other activities.
 Avoid behaviors that infringe upon the rights of other participants to learn and grow.
All participants signed a statement of support for this code of conduct. This helps SEP run smoothly and
helps to create a supportive, nurturing, accepting environment.
Non-negotiables. The program has a few non-negotiable components: No smoking, no alcohol, no
drugs, no bullying and no violence. Students must stay on their dormitory floor in accordance with our
lights-out policy. Violation of these non-negotiables will result in the student being sent home
immediately with no refund.
II. Important Days: Check-in, Visits, Showcase, & Check-out
Transportation to/from Denver International Airport (DIA).
If your child will be flying unaccompanied into DIA, SEP personnel will meet them at their gate, go to
baggage claim with them, supervise them until our bus or vans arrive and bring them to the SEP dorm
for checking in. More information can be found on the enclosed Air Travel Information sheet. In the rare
event that the SEP staff member cannot get to the gate at the arrival time, tell him or her to stay at the
gate and call 970-351-2683 for instructions.
Checking In
 Dorm Registration. Check-in runs from 2 p.m. – 4 p.m. on July 10th. Registration will be at Wilson
Hall (located on the west side of 9th Avenue between 19th & 20th Streetshttp://www.unco.edu/uncmap/). Parking Lot “Q” is across 9th Avenue from Wilson Hall. No parking
pass is needed on weekends. An information sheet stating your child's dorm, room number and
counselor will be distributed upon arrival on Sunday between 2 and 4 p.m. at Wilson Hall. Students
will then report to their counselor's designated table for key checkout and further instructions. At this
time, a final check will be made to see if all information and required forms are accounted for (i.e.,
medical forms, payment, etc.).
 Roommate Requests: Students will be placed with other students their age in a random manner
according to school grade levels (indicated on your application) unless you specifically request a
placement with another student. To specify a roommate is optional. BOTH sets of students and
parents must make this request in order for it to be honored. The form is included in this packet.
Unless there are serious difficulties, we prefer not to change room assignments. We encourage
students to make new acquaintances and develop new friendships. Due to program schedules, no
changes or requests can be guaranteed after June 20 (postmarked date).
 Parent Orientation. Parents are encouraged to attend one of two orientation sessions with the
program's director, Dr. Stuart Omdal, at 2:45 p.m. and 3:30 p.m. Location to be announced. Dr.
Omdal will be available to discuss questions and concerns you might have regarding your child's
stay with us.
 Course Registration. The counselors will distribute Course Description booklets at check-in. Course
registration occurs before that day’s evening meal with the student's counselor and a team member
from the teaching staff.
 Courses with Materials Fee. Several of our courses may require materials that necessitate an
additional fee. These courses will be offered with a $20 to $30 additional fee for each course.
Parents will be billed for these courses while students are at SEP and course registrations have been
verified. Please alert your child about this and discuss before he/she leaves home if you would
approve courses that will carry an extra fee. Information about courses requiring special equipment
(e.g., photography, instrumental music) is addressed in the next section.
 Leave Requests During the Program. If it is necessary for your child to be away from the program
for any reason, arrangements must be made IN WRITING before your child arrives (form is enclosed
in this packet). Arrangements must be made by parents for the child to have transportation to and
from the destination. No child will be allowed to leave without an adult or guardian, or with any
unauthorized person. Remember, absences interrupt your child's participation in the program and
should be minimal. Activities are scheduled at all times during each day for your child's participation.
If an emergency necessitates reaching your child during the session, call the SEP daytime office
Monday through Friday between 9 a.m. and 3 p.m. (MDT), (970) 351-2683. The number for Wilson
Hall is (970) 351-2584. Additional phone numbers for the Instructional Support Office and Dorm
Staff will be given to you at check-in and will be posted on our web site (www.unco.edu/cebs/sep).
 Super Saturday: Each year, sessions for exploration and enrichment are offered on the first
Saturday. Community experts and local parents are invited to share their hobbies and areas of
expertise in breakout sessions. If you know of someone interested in sharing a topic or making a
presentation to our students, please have them contact our office for more information.
Wiki Waki Aloha Dress Like a Pirate Spamfest Super Saturday is an SEP highlight and annual
tradition. Encourage your child to indulge their inner child and bring aloha-wear or pirate-wear (or
both!) to fully participate in this spirited SEP event.
 SEP Showcase. Parents, families, and friends are invited to the SEP Showcase on Friday, July 22
from 12:45 to 3:00 p.m. You will meet your child when they return from lunch on the lawn north of
McKee Hall where the exhibits and performances will be.
Visitors need to park in the D parking lot northwest of McKee Hall. THERE IS NO FREE PARKING
ANYWHERE ON CAMPUS. SEP staff will be at the “D” parking lot to give you the program for the
Showcase. You will be ticketed if you park in any university lot without a parking permit.
 Conclusion of Program. The program ends on Saturday, July 23rd. Participants need to be picked
up at Wilson Hall between 7:00 a.m. and 9:00 a.m. They will check out with their counselor and
return their key to the UNC residence hall staff. If your child loses their key or has caused any
damage to their room, the university will hold you responsible for replacement/repair fees.
 Supervision ends and residence halls close at 9:00 a.m. If you cannot pick up your child by 9 a.m.
special supervisory arrangements must be made through the SEP office before that day (970) 3512683. An additional fee will be charged for that supervision. If your child is flying out of DIA that
morning, SEP staff will take them to the airport, escort them to their gate and stay until they board
the plane. If your child is flying, you must be reachable via phone. Cancelled flights are not unusual.
Our staff will work with you to make new arrangements.
Mail. Mail to your child should be sent the first week of the session and addressed in care of the
child’s counselor. Students will have limited access to email.
(Child's Name)
c/o Counselor's Name
University of Northern Colorado
Wilson Hall
Greeley, Colorado 80639
2016 TENTATIVE SPECIAL EVENTS DATES
July 10 — Session Begins
Registration — 2 to 4 p.m.
July 16 — Super Saturday
July 20 —Talent Show
July 21 — Banquet
July 22 — SEP Showcase – Parents are welcome at this event.
July 22 — Dance
July 23 — Check Out By 9 a.m.
III. Financial Matters
SEP Payment Information.
We are offering a 10% discount to additional siblings who attend SEP/LEP. Students in a group of five
sponsored by a school or agency are entitled to a 10% discount each. To guarantee your participation
in the 2016 SEP, please send your payment as soon as possible. Payments totaling $1775 are due and
payable on or before JULY 1, 2016. Checks should be made out to the Summer Enrichment Program.
Be sure to fill out the appropriate payment plan information, enclose your check, and mail in the preaddressed SEP envelope. Your canceled check will serve as your receipt.
Address all correspondence to:
University of Northern Colorado
Summer Enrichment Program
Campus Box 141
Greeley, CO 80639
Phone: (970) 351-2683
Fax number: (970) 351-1061
E-mail: sep@unco.edu
Payment Option Information
Three payment plans are available. Please review the options on the green payment sheet, and mark
your selection. If choosing option 1 or option 3, enclose the appropriate payment form with the required
information along with your check, and return in the pre-addressed envelope. If choosing option 2, you
can call the office with credit card payment information. A receipt will be mailed to you.
Final payments are due on or before JULY 1, 2016
Plan 1: Payment in Full -- $1,775 total ($1,675 plus $100 paid with application). This automatically
guarantees your child's space in the program. Please mark this selection on the green payment
sheet. Include your check and the payment sheet and mail in the pre-addressed envelope to the SEP
Office.
Plan 2: MasterCard/Visa -- $1,790 total. Includes a $15 service charge ($1690 plus $100 paid with
application). To take advantage of this plan, you must call the SEP office with credit card information
(970)351-2683. You will be mailed a receipt.
Plan 3: Three Equal Payments -- $1,785 total includes a $10.00 service charge. ($1685 plus deposit of
$100 with application). Three payments of $ 561.66 allow you to split up the cost of the program over a
period of time. Please mark this selection on the payment sheet. Detach the payment #1 strip from
the bottom of the green payment sheet and include it with your check in the pre-addressed envelope
and mail to the SEP office. Final payment is due by July 1st.
Summer Enrichment Program Refund Policy
Due to non-recoverable costs, each registration includes a $100 non-refundable deposit. Given two
weeks notice (prior to the check-in day), we will refund the remainder of your registration. Requests for
refunds made less than two weeks before the program begins will be handled on a case-by-case basis.
If the participant leaves the program early due to homesickness or is sent home because of disciplinary
action there shall be no refund.
If the participant arrives late or is not at the program for any period of time, there shall be no refund or
discount for the missed time at the program.
If the program is cancelled because of fire, natural disaster or epidemic the University of Northern
Colorado Office of Financial Services shall determine the refund amount.
IV. Medical Matters
SEP HEALTH OFFICE INFORMATION
The SEP health office would like to welcome our participants and explain a little about our role here at
SEP. Our desire is to keep your child safe and healthy while they attend SEP and we will be happy to
answer all your questions on registration day.
 The nurse’s office is open from 7am until 10pm every day of camp.
 Our main function here is to give necessary medications, monitor illnesses and provide first aid to
campers.
 We occasionally have to refer a camper to Urgent Care at The Greeley Medical Center (during
daytime hours) or the Emergency Room if we have a problem that requires more comprehensive
medical care than we can supply.
 Please supply every available contact number for both parents to allow us to contact you
immediately, if needed.
 We may call for a credit card number for the insurance co-pays when sending your child to
either GMC or the ER.
 We will send home all receipts for services/prescriptions and give you a follow-up call.
 We have given you a list in your packet of over-the-counter medications we supply.
 If you prefer a different type of OTC medication, please turn it in to the health staff at
registration, otherwise, using our stock medications decreases the amount of bottles in the
nurse’s office.
 We do not allow any medications (except certain lotions or topical treatments for acne) in the
camper’s rooms. We encourage participants to carry their asthma inhalers with them during
camp for quick access. This policy is to protect all the students from any medications being
taken accidentally by the wrong person. This also helps us to monitor and better care for your
child if they start to feel sick.
 Please stop by at registration and ask us any questions you may have regarding our
medication policy.
Medical Sections.
These forms often take longer to get them filled out by the doctor or health care provider than
anticipated. We encourage you to start this process as soon as possible as your child will not
be allowed to register, enroll, or participate at SEP if medical forms are not complete and on file
with us.
To ensure the best care for your child, SEP requires all students to complete new medical forms EACH
YEAR. Children MUST have had a physical within the past year prior to the beginning of camp. A
certified health assistant or your family physician can complete the information requested on the forms.
All requested information must be filled in completely or the forms will be returned to you for completion.
Immunizations should state the month and year given.
The following medical forms must be returned to the SEP office by July 1, 2016:
1. Medical Report, Section A, Personal Information (required)
2. Medical Report, Section B, Health Condition and Immunization Record (required)
3. Section C, a copy of the front and back of the insurance card (required)
4. Section D, Over the Counter Medications permission (required)
5. Section E, Student Medication Permission form (if applicable)
6. Section F, Special Dietary Requests/Concerns (if applicable)
7. Section G, Medication Intake/Administration Update Form (if applicable)
8. Section H, Statement of Exemption to Immunization Requirements
Parents/guardians without medical insurance must complete and return the Agreement to Pay for
Emergency Health Care, Section C, which will be in lieu of insurance card.
Note: Because the students live in a college dorm and because a number of participants travel from
other camps, you may want to consult with your physician to determine if a meningitis and/or hepatitis
vaccination would be appropriate.
Health Screening: Guidelines from the American Camp Association (ACA) state that upon arrival at a
camp all participants need to be screened for symptoms that may be contagious. Though SEP is not a
member of the ACA, we adhere to their guidelines and will screen all participants during the check-in
process.
Medications: Please note that if your child needs to take any medication (even if they manage it
themselves) we need the following information. Upon arrival, all prescription and over-the-counter
medications. MUST BE IN THEIR ORIGINAL CONTAINER and be checked in with the program nurse
at the nurse's table in the lobby of Wilson Hall.
For prescription medication to be administered by UNC/SEP staff, medication must be in the original
container with instructions from a licensed physician or licensed pharmacist stating the name of the
camper, the name of the medication, and the quantity and times to be administered.
Medical Form E should be completed with the above information.
Remember, ALL prescription and over-the-counter medication will be kept in the nursing office.
Medications will be stored and dispensed by the program nurse or her designee. Please note the
following list of over-the-counter medicines that will be available and dispensed by the nurse on an asneeded basis:
 Acetaminophen/Tylenol (non-aspirin for pain relief, fever)
 Advil/Motrin/Ibuprofen (pain relief & fever)
 Topical Alcohol (cleansing)
 Anbesol (toothaches, mouth soreness, etc.)
 Antibiotic Ointment (infected sores, scrapes)
 Antifungal Foot Spray/Cream (athlete’s foot)
 Benadryl liquid and/or tablets (allergic reaction relief, decongestant)
 Calamine Lotion (skin rashes, insect bites)
 Cortisone Ointment or cream 1% (itching, rashes)
 Cough Syrup and Lozenges (Robitussin & Halls) (persistent cough)
 Topical Hydrogen Peroxide (cleaning)
 TUMS Antacid (stomach)
 Sudafed (common cold)
 Sun block Lotion (to help prevent sunburn)
 Bug Spray/lotion (help in prevention of insect bites on body)
 Vaseline (dry lips, skin)
 Saline eye wash (eye irritation)
Medical Concerns: Minor medical concerns and health problems will be referred to the Summer
Enrichment Program staff nurse. Major medical emergencies will be referred to an Urgent Care facility or
the Northern Colorado Medical Center in Greeley. Parents must carry their own hospitalization/medical
insurance for their children. The Summer Enrichment Program provides no health insurance for
participants.
PLEASE RETURN ALL REQUIRED MEDICAL FORMS (A B C D) TO OUR
OFFICE BEFORE JULY 1, 2016.
V. OTHER INFORMATION
Personal Items.
 Clothing:
 Students should bring casual clothing for classes and recreation. This could include gym
shorts, tennis shoes, light jacket, pajamas, underwear, socks, T-shirts, jeans, etc. Keep in
mind that all classrooms and Wilson Hall rooms are air-conditioned, but we also experience
cool evenings and some occasional rainy days.
 During the session, a banquet/awards dinner is given for the students and dressier clothes are
usually worn on this occasion.
 Be sure clothing is marked with the student's name so it can be returned if lost.
 Do Bring:
 Soap and other personal toiletries.
 Alarm clock.
 Administrators Day and Night staff will determine free time for computer use.
 Water bottles are required for each participant. The summer months can get quite warm,
so please come prepared.
 Do NOT Bring:
 Laptops
 Pillows, bedding and regular towels (They will be provided by the university.)
 Laundry:
 Washers and dryers are available in the dorms. You provide detergent.
 Students will do their own laundry with some assistance from counselors.
SEP Clothing Policy. In order to create an educational atmosphere that supports and respects both
SEP students and staff, the following clothing policy will be utilized at SEP:
 No clothing advertising alcohol, drugs or cigarettes.
 No clothing displaying sexual innuendoes or profanity.
 Determination of unacceptable clothing is left to the discretion of the SEP staff.
For Males:
 All shorts or pants must be at or above the hip.
 Shirts must always be worn.
 Shirts open completely down the sides cannot be worn or must be safety-pinned.
For Females:
 All shorts and skirts must be at or above the hip and at least the length of the fist when the arm is
extended at the side.
 Shirts must be extended at least past the ribcage and cover an adequate amount of the chest area.
Handkerchief shirts or others that are held on only by ties should not be worn.
 Dresses follow the same length rule as shorts; they must extend at least to the length of an arm
extended at the side with the hand in a fist.
Spending Money. It is recommended that each student bring around $50 spending money for the
program. Opportunities for shopping and recreation will be provided in afternoon options, as well as one
dinner off campus. Additional spending money is up to the discretion of the family.
Supplies. Students should bring any classroom materials, including pens, pencils, paper, notebooks
and backpacks. Games may also be brought to the program to be used in the dormitory in the evening.
Band/Orchestra. Students intending to register for a band/orchestra class may bring their own
instruments, or instruments may be rented locally. Upon arrival of the student, the music instructor can
assist in making rental arrangements, based on instrument availability. Parents will be billed by SEP for
a rental instrument.
Photography Course Information: Classes: Beginning classes are designed for students with little or
no camera experience. Advanced classes are designed for students with considerable experience with
photography. What to Bring: Students need to bring a “Digital Single Lens Reflex (DSLR) camera."
Students assume full responsibility for their own equipment; they should label each piece with
name, address and phone number. Cameras may be locked overnight in the photography
classroom, if desired. However, SEP assumes no responsibility for loss. Students who do not
have working cameras will not be able to stay in the class.
Lost Items. Lost items may be picked up at the dorm during the week following your child's session.
Any personal items left at SEP after camp has ended will be held for a week, and if not claimed, will be
donated to local charities. If it is necessary for SEP to mail lost items, there will be a minimum $25
charge for this service.
Cell Phone Policy. Students may keep their cell phones if they agree and sign the SEP Cell Phone
Policy. They cannot use cell phones during classes, options, SEP functions (such as Brain Bowl, Talent
Show, etc.) or in the dining hall. Cell phones may not be used after lights out. If the above is not
followed, the cell phone will be turned in to the SEP administrators. Administrators will determine
consequences for SEP Cell Phone Policy violations.
SEP is not responsible if cell phone is lost or stolen.