The Policies and Procedures of
the IEEE 802 LMSC
17-March-2008
Presenter
Matthew Sherman, 1st Vice-Chair IEEE 802
matthew.sherman@baesystems.com
Purpose

Review “Rules” of IEEE 802


Formally called Policies and Procedures
(P&P) of IEEE 802 LAN/MAN Standards
Committee (LMSC)
Update on recent P&P activities
Background
The Standards Process

EMS presentation from 1-July-03
provides good overview

http://grouper.ieee.org/groups/802/802_tut
orials/july03/EMS_Tutorial_Presentation_Fi
nal.pdf
IEEE 802 in the IEEE Hierarchy
IEEE Inc.
Standards
Association
Computer
Society
Staff
-publishing
-ballots
-support
-training
Board of Governors
- policy
-fiscal oversight
Standards Board
-PARs
-Standards
- Patents
-Rules
Review
Committee
Submittals
(Drafts)
New Standards
Committee
PARs
Audit Committee
P&P
IEEE 802
LAN/MAN Standards Committee
Standards Activity
Board
-General
Oversight
IEEE 802 Organization
Executive Committee (EC)
LMSC
EC Study
Groups
Working
Groups
Technical
Advisory
Groups
Working
Group
WG Study
Groups
Task Groups
or
Task Forces
Standing
Committees
IEEE 802 Executive Committee (EC)
APPOINTED OFFICERS
CHAIR
Paul Nikolich
1st VICE CHAIR
Mat Sherman
WORKING GROUP/TAG CHAIRS
802.1 WG
BRIDGING/ARCH
Tony Jeffree
802.15 WG
WPAN
Bob Heile
802.19 TAG
Coexistance
Steve Shellhammer
802.16 WG
BWA
Roger Marks
802.20 WG
MBWA
Arnie Greenspan
HIBERNATION
802.2 LLC (Dave Carlson)
802.5 Token Ring (Bob Love)
DISBANDED
802.4 Token Bus
802.6 DQDB
802.7 Broadband TAG
802.3 WG
CSMA/CD
Bob Grow
2nd VICE CHAIR
Pat Thaler
802.11 WG
WLAN
Stuart J. Kerry
802.17 WG
ResPackRing
John Lemon
802.21 WG
Handoff
Vivek Gupta
DISBANDED
802.8 Fiber Optic TAG
802.9 Integrated Services LAN
802.10 Security
802.12 Demand Priority
802.14 CATV
802.18 TAG
Radio Regulatory
Mike Lynch
802.22 TAG
WRAN
Carl Stevenson
TREASURER
John Hawkins
EXECUTIVE SECY
Buzz Rigsbee
RECORDING SECY
Bob O’Hara
Ombudsman
Karen Kenney
(Non Voting)
Member Emeritus
Geoff Thompson
(Non Voting)
Why are rules important?



Facilitate orderly conduct of business
Define the standards creation process
If not followed can lead to


Delays
Litigation
Where are the rules?


The “Rules” of IEEE 802 LMSC are called Policies
and Procedures (P&P)
The LMSC P&P can be found at


http://standards.ieee.org/board/aud/LMSC.pdf
Other key documents

WG/TAG P&P


Check WG/TAG websites
IEEE 802 LMSC (Chair’s) Guidelines
 http://grouper.ieee.org/groups/802/chairguides.html
The LMSC P&P
(For the average IEEE802 Participant)
Current Clauses (abridged)
1.
2.
3.
4.
5.
6.
7.
7.1
7.2
7.3
7.4
7.5
8.
8.1
8.2
9.
9.1
9.2
10.
11.
12.
INTRODUCTION
LMSC SCOPE
LMSC ORGANIZATION
RESPONSIBILITIES OF THE SPONSOR
OFFICERS
MEMBERSHIP
SUBGROUPS CREATED BY THE SPONSOR
LMSC Executive Committee
LMSC WG
LMSC Technical Advisory Groups (TAGs)
Study Groups
Balloting Group
LMSC SESSIONS
Plenary Sessions
Interim Sessions
VOTE
Procedure for Establishing a Directed Position
Proxy voting
COMMUNICATIONS
INTERPRETATIONS
APPEALS
13. PARLIAMENTARY PROCEDURES
14. POSITION STATEMENTS FOR STANDARDS
14.1 Procedure for Coordination with Other
Standards Bodies
14.2 Procedure for Communication with
Government Bodies
15. STANDARDS PUBLICITY
16. USE OF LMSC FUNDS
17. PROCEDURE FOR PARS
17.1 IEEE-SA Standards Board Approval
17.2 LMSC Approval
17.3 Plenary Review
17.4 Chair responsibilities
17.5 Criteria for Standards Development (Five
Criteria)
18. POLICY FOR DISTRIBUTION OF NEW IEEE
LMSC STANDARDS PUBLICATIONS
19. PROCEDURE FOR CONDITIONAL APPROVAL
TO FORWARD A DRAFT STANDARD
20. PROCEDURE FOR COEXISTENCE
ASSURANCE
Organization driven by AudCom Baseline P&P!
http://standards.ieee.org/board/aud/sponsmod.rtf
1. Introduction
Common Abreviations
Provides order of precedence:


Treasurer
1
2
3
4
New York State Not-for-Profit Corporation Law
IEEE Certificate of Incorporation
IEEE Constitution
IEEE Bylaws
Indicates
IEEE Policies
recommended
IEEE Financial Operations Manual
reading
IEEE Board of Directors Resolutions
IEEE Standards Association Operations Manual
IEEE-SA Board of Governors Resolutions
IEEE-SA Standards Board Bylaws
IEEE-SA Standards Board Operations Manual
IEEE CS Constitution
IEEE CS Bylaws
IEEE CS Policies and Procedures, Section 10
IEEE CS Board of Governors Resolutions
IEEE CS SAB Policies and Procedures
LMSC Policies and Procedures
Working Group / Technical Advisory Group Policies and
Procedures
Robert’s Rules of Order Newly Revised (Latest Edition)
Clauses 2-6





2.
3.
4.
5.
6.

LMSC SCOPE
LMSC ORGANIZATION
RESPONSIBILITIES OF THE SPONSOR
OFFICERS
MEMBERSHIP
6.5 All participants bound by IEEE Code of Ethics
7.1) The Executive Committee

Function


Membership



Observers are allowed
Ask chair to speak
P&P Revisions


At meetings and between meetings
Meetings


Every even numbered year in March
EC Voting Rules


Who is a member and how they become a member
Reaffirmation


Charter groups, initial chairs, proc / tech advice on charter
Long and drawn out
Appeal and Complaint Process

You do have recourse!
Clause 7.2- 7.5 Subgroup Operations

Defines WG Rules



Defines TAG Rules


Role of Chair / Election / Authority / etc.
Membership & Voting (7.2.3 and 7.2.4.1)
Similar to WG
Defines SG Rules

ECSG


Created by WG
Both generally create PARs


Created directly by EC
WGSG


Most important reading for the
average IEEE802 participant!
EC Decides placement of PARs
Defines Balloting Groups
8) LMSC Sessions

Explains operations of LMSC Plenary and
Interim sessions and meetings

NOTE:

A session is the entire period of time between the
Opening EC plenary meeting and the Closing EC
plenary meeting




A session may have substantial breaks during which no
meetings occur
EC meetings while outside these bounds are generally
considered part of the session
If a WG adjourns they END their session
A meeting is a single substantially contiguous period
of time without any large breaks


Yes health breaks are allowed!
If you recess your meeting ends but session continues
Clauses 9-18 (Other Stuff)

9.1. Directed Position



Requires chair to vote as WG desires at
EC meeting
17. How to establish a Project
Authorization Request (PAR)
19. Conditional Approval to forward
draft
The P&P
Today
SA / AudCom influence on LMSC P&P



SA has gradually tightened control on sponsor P&P
~4 years ago established SA/AudCom Baseline P&P
SA gave AudCom increased control of Sponsor P&P


Sponsor P&P must conform with AudCom Baseline P&P
Sponsor P&P must be posted on AudCom site


Requires AudCom Approval
AudCom will only permit revisions once per year

Limit burden on AudCom of P&P reviews
LMSC Responses to SA / AudCom

4 year ago started lengthy process to
reformat the LMSC P&P to align with SA
Baseline P&P



Many revision ballots
LMSC paid SA Staff to assist in process
Finally received conditional approval and
posting of LMSC P&P last year (10/2/07)

Conditional (till Dec. 2008) since AudCom is
requiring further reformatting of LMSC P&P to
make it easier for them to review

Less is More! (We have too much material in our P&P)
LMSC response to AudCom:
Creating Operations Manual!
Why an Operations Manual (OM)

Sponsor P&P really acts as ‘Bylaws’





Should give ‘big picture’ – charter, scope, etc…
Should not change frequently
High threshold for modification
P&P equates to SA Bylaws
Many organizations have Operations Manuals



SA and SA Standards Board both have Operations
Manuals
Includes any detailed operating procedures
Usually easier to modify and update

No constraint limiting update once per year
Where are we in the Process


July 2007 – Initiated process to create OM
Nov 2007 – Review of first attempt to reformat P&P



Minus OM material
Not ready for prime time
Mar 2008 – Draft OM and P&P material available


Extensive commentary on partitioning
Material can be found at:





http://grouper.ieee.org/groups/802/secmail/msg10324.html
Being commented by EC Members
Mar 2008- Initiate Revision ballot for new P&P/OM
July 2008 – Approve revised P&P/OM (if lucky)
Nov 2008 – Reballot of P&P / OM if necessary
Approach Taken


Started with baseline P&P from AudCom
Filed in material from Existing LMSC P&P





Moved remaining material into OM
Created recommended changes for AudCom
baseline P&P



Some areas of baseline P&P are not editable
Favored baseline over LMSC P&P
Tried to minimize material moved to new P&P
There are some clear issues with their document
Will submit for consideration at next AudCom
Plan on vote to send to ballot on Friday 3/21/08
Documentation Provided to Date



Clean copy of New P&P from ballot
Clean copy of OM for ballot
Marked up copy of New P&P



Marked up copy of OM



Explains where each text comes from
Provides some rationale if changes
Remapping of current P&P


Explains where each text comes from
Provides some rationale if changes
Explains where each line of current P&P wound up
Recommended modifications to Baseline P&P
The P&P
Tomorrow
WG Baseline P&P


“Noting is constant but change”
SA / AudCom are working on WG Baseline
P&P


Same role for WG P&P and Sponsor Baseline P&P
Will impact LMSC P&P, LMSC OM, and WG
P&P



Many WG operation rules are currently in LMSC
P&P
Many will wind up in the LMSC OM
Will require additional revision activies

SIGH!
Spare Slides
Mommy, Where do Standards come from?
Standards Association Standards Board
Procedural
NesCom
STANDARD
RevCom
DRAFT
Technical
PAR
IEEE 802
SPONSOR GROUP
Passage Requires 75%
or greater approval
(Typically 95% Needed)
DRAFT
Procedural
IEEE 802 Executive Committee
PAR
Technical
Idea for standard or
improved standard
AD_HOC GROUP
DRAFT
WORKING GROUP
PAR
DRAFT
STUDY GROUP
TASK GROUP
PAR – Project
Authorization Request
(Includes 5 Criteria)
Sponsor Ballot Process
Working Group ballot
process typically based on
Sponsor ballot process
Old LMSC P&P Revision Process
(Roughly Correct)
IEEE 802
Plenary Session
Must come from WG/TAG
or EC member
Out of
Session
2/3 Vote
Yes
Send to
Letter Ballot
?
Present
Proposed
Revision to EC
No
1/3 Vote
Further Study
Based on EC
Comments
Yes
IEEE 802
Plenary Session
Assign to
Further Study
?
Out of
Session
2/3 Vote
Initiate Letter
Ballot
At least 30 days
In length
Comment
Resolution
Approve
Revision
?
Yes
Revision
Effective at
End of Session
No
Initiate at least
30 days prior to
Next plenary
Session
Notify CS SAB
Identify any
Conflicts with
CS SAB P&P
No
Rejected
Yes
Withdrawn
CS SAB
Rejects
?
No
Typical successful P&P revision takes 4 months to accomplish!
Revision
In Effect
IEEE Standards Organization
IEEE
IEEE Standards Association
IEEE Standards Board
(Standards) Sponsors
IEEE
Society or
Council
Technical
Committee
IEEE
Society or
Council
Standards
Committee
IEEE
Society or
Council
Standards
Coordinating
Committee
Standards
Coordinating
Committee
(SCC)
Any of
the prior
SubCommittee
IEEE 802 LMSC sponsors standards as a Sub-Committee of a Standards
Coordinating Committee within an IEEE Society (the Computer Society)
IEEE 802 Organization
LMSC
Study
Group 1
Executive Committee (EC)
EC Study
Group 1
EC Study
Group 2
EC Study
Group N
Technical
Advisory
Group 1
Working
Group 1
Technical
Advisory
Group 2
Working
Group 2
Technical
Advisory
Group N
Study
Group N
Task
Group 1
Task
Group N
Standing
Committee 1
Working
Group N
Standing
Committee N
Sponsor Organization
Sponsor
Sponsor Balloting Groups
Standards Development Groups
Balloting Group 1
Working Group 1
Balloting Group 2
Working Group 2
Balloting Group N
Working Group N
Working Group is a term typically used to describe Standards Development
Groups. It is specifically used within the Computer Society. Other terms are
also used to reference “Standards Development Groups” within IEEE 802
Get slide used in 802 introduction
IEEE 802 in the IEEE Hierarchy
IEEE Board of Directors
IEEE Standards Association
(IEEE SA)
IEEE Technical Activities Board
(IEEE TAB)
IEEE Computer Society (IEEE CS)
Includes SAB + all WG
Chairs within IEEE CS
IEEE CS Standards Coordinating Committee
IEEE CS Standards Activities Board (SAB)
Project 802 LAN MAN Standards Committee (LMSC)
LMSC Executive Committee (EC)
Sponsor Balloting Groups
Standards Development Groups
Ballot Group 1
You are here!
Ballot Group 2
...
Ballot Group N
All these entity have
rules that 802 must follow