THE UNIVERSITY OF MEMPHIS
Business Continuity Plan – [insert name of college/department]
[T HIS IS FOR INFORMATIONAL PURPOSES ONLY . P LAN
U OF M B USINESS C ONTINUITY P LAN E DITOR .]
IS TO BE INPUT A ND MAINTAINED ONLINE .
GO
TO WWW . MEMPHIS . EDU / BCP FOR FURTHER INSTRUCTIONS AND A CCESS TO THE
Department Information
DEPARTMENT INFORMATION
Chair/Director UUID: [Enter UUID only. When plan is placed online, personal information will be extracted from Spectrum.]
Plan Editors’ UUIDs: [Enter UUIDs only. When plan is placed online, personal information will be extracted from Spectrum.]
EMERGENCY CONTACT(S) AND ALTERNATES
Name and Title
Office Address and Phone
Home Address and Phone
Cell Phone and E-mail
[Enter UUIDs only. When plan is placed online,
personal information will be extracted from
Spectrum.]
ADDITIONAL DEPARTMENT STAFF
Name
[Enter UUIDs only. When plan is
placed online, personal information
will be extracted from Spectrum.]
Role
Office Phone
Home Phone
E-mail/Cell phone
Home Address
DEPARTMENT’S INTERNAL COMMUNICATION PLAN IN THE EVENT OF AN EMERGENCY
[Describe how your department’s faculty, staff, graduate assistants and other workers will communicate with one another in the event of a pandemic. Methods used
include a ‘phone tree’ (include information or link to file with details); e -mail; instant messaging; web pages; telephones; among others.
Some social distancing measures, such as the recommendation to maintain 6 feet of spatial separation between individuals or to otherwise limit face -to-face contact,
may be appropriate and sustainable indefinitely at comparatively minimal cost. Low -cost or sustainable social distancing measures should be introduced within the
workplace immediately after a community outbreak begins.
All faculty and staff should update their personal information (address, phone numbers, etc.) via the Employee tab on Spectru m. Go to
http://bf.memphis.edu/spectrum/hr/employees.php for information on accessing this information. ]
DEPARTMENT’S EXTERNAL COMMUNICATION PLAN IN THE EVENT OF AN EMERGENCY
[Describe how your department’s faculty and staff will communicate with external stakeholders (students, customers, parents, state officials, etc.) in the event of a
pandemic. Methods used include; e-mail; instant messaging; web pages; telephones; among others. Please remember that all contact with the media will be
coordinated by the University’s Marketing & Communications office.]
Critical Operations
CRITICAL/ESSENTIAL DEPARMENT OPERATIONS (IN ORDER OF IMPORTANCE)
Critical/Essential Operation
Person Responsible for
Operation
Alternate Person #1
Action Plan to Continue Essential Operation/Service
Functions provided by faculty, staff and organizational units may be categorized as critical or essential in light of their i mportance to University operations or in light
of their contribution to maintaining critical infrastructure systems.
Each unit should consider the following organizational priorities as critical functions, essential resources, and contracts are ide ntified in the department business
continuity plans. Department plans should be prepared with the goal of enabling the University's essential functions to continue regardless of
whether or not systems are operational, facilities and infrastructure services are available, or other organizations are viab le. Institutional priorities
include:
•
Health and safety of students, faculty, staff, and visitors.
•
Delivery of teaching/learning and other student -related services.
•
Continuation of research and maintenance of research infrastructure.
•
Security and preservation of University facilities and equipment.
•
Maintenance of support for partnerships with the community.
Readiness Checklist
PLANNING READINESS CHECKLIST - HIGH PRIORITY ACTION ITEMS TO PREPARE FOR PANDEMIC
Action Items
Responsible Person(s)
1. [Identify those things that need to be done in
order to ensure that communications plans will
be effective and critical operations can continue.]
[Enter UUIDs only. When plan is placed
online, personal information will be
extracted from Spectrum.]
2. Example: Update employee contact
information in Spectrum
3.
4.
5.
Due Date
Plan (How this action item will be completed)
June 15, 2007
Departmental Administrator will ask all faculty and
staff to update their personal information (address,
phone numbers, etc.) via the Employee tab on
Spectrum. Go to
http://bf.memphis.edu/spectrum/hr/employees.php
for information on accessing this information. ]
Resources/Supplies
ESSENTIAL RESOURCES/SUPPLIES REQUIRED FOR MAINTAINING DEPARTMENT’S CRITICAL OPERATIONS
Essential Resources/Supplies for
Critical Operations
Action Plan to Stockpile Supplies
Current Supplier Name, Address, and
Phone Number
Alternate Supplier Name, Address, and
Phone Number
[Specify resources and supplies that
are essential to the continuation of
critical operations. Consider both
internal (UofM) and external
suppliers.]
Services
ESSENTIAL SERVICES REQUIRED FOR MAINTAINING CRITICAL OPERATIONS
Essential Services Required to Maintain Critical
Operations during an Emergency
[Specify services that are essential to the
continuation of critical operations. Consider both
internal (UofM) and external service providers.]
Current Provider/Contractor Name, Address, and
Phone
Alternate Provider/Contractor Name, Address, and
Phone
Travel
ESSENTIAL TRAVEL REQUIRED FOR MAINTAINING DEPARTMENT’S CRITICAL OPERATIONS
Essential Travel - domestic or international - Required to
Maintain Services during an Emergency
Current Mode of Travel
Alternate Travel Mode or Alternative to Travel
[Specify travel that is essential to your unit. For example: do
faculty need to travel to specific parts of the world to
conduct their research? What if they cannot visit those sites
for a period of time? How might their research con tinue.
Similarly, many administrators travel to Nashville for a
variety of purposes. Can these same meetings be held via
conference call or other methods?]
SIGNATURES
Plan Approved by Department Chair/Director
Sign:
Date:
Periodic Reviews:
Form used with permission from University of Michigan OSEH.
5/14/07