ePrint
http://eprint.fau.edu
What is ePrint ?
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ePrint is the location where Banner Reports
are stored for the use of those who need to
refer to various accounting activities in the
Banner System.
It is part of the Banner system where Reports
approved by the Banner Reporting
Committee are located.
Purpose of ePrint Training
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To assist those who are already using ePrint at
present and those who will use ePrint in the near
future to accomplish their official tasks.

To assist users to effectively review eprint Reports.
About e-Print - 1
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A set of Reports on the web that are
available 24/7 to those who have access.
Access is given on a “need to use basis”.
Reporting Committee under the direction of
Bob Pope, Director of AFTSS, meets
regularly to review and evaluate requests for
ePrint reports prior to their acceptance into
the Reporting System.
More about e-Print - 2
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Reports are sent to ePrint on a daily or
monthly basis. It can also be sent on an “as
and when required” basis.
Some Reports are sent manually by
designated groups (like AFTSS and IRM)
and the others are scheduled automatically
through the system.
More about e-Print - 3
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Some Reports are very large, consisting of
15 to 20 thousand pages. Care must be
taken when printing Reports to stipulate
“start and stop” on the Printer screen to avoid
waste.
Benefits of ePrint Reports - 1
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Eliminate Distribution Cost – save personnel,
time and money.
Eliminate “bulky” storage space and reduce
requirement for store rooms and shelves.
Save on printing and paper cost.
Benefits of ePrint Reports - 2

Reduce or eliminate requirement to print the
whole Report.

Get Reports to end user quicker.
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Ability to review Reports any time or place.
How to get to e-Print

Use web address: http://eprint.fau.edu to go
to the login screen directly.
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Banner Users at Florida Atlantic University
page - Address: http://www.fau.edu/banner/,
look for it under System Logins section.
How to get to e-Print
(Continued)

e-Print login screen can also be reached
through FAU home page at http://www.fau.edu.

Click on Administration, look for Financial
Affairs and click on Admin & Financial
Technical Support Services and then on
ePrint to get to the Login screen.
Prerequisites to use e-Print - 1

Need to use basis - Job requirement.
Approval required. Complete Access
Request Form and send to 138D Admin.
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Require User ID – FAU email name.
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Password - Banner & ePrint use the same
password.
Prerequisites to use e-Print - 2

Must have a current password to enter
Banner system so ePrint can link to your
password.
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Banner password expires every 90 days.
Please Remember - 1
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System sends e-Mail reminder to users to
change password.
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Recommendation – After changing Banner
password, change e-Print password if your
old password is already saved in eprint.
Please remember - 2

You cannot change password in ePrint if it
has not been changed first in Banner.
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Do not lend or borrow passwords.
New Users - 1
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Please complete Banner Access Request
Form.
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Get it appropriately approved.
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Send original to the address on Form.
New Users - 2

Banner Access Request Form can be located on
Banner Users at Florida Atlantic University page.

ULR address: http://www.fau.edu/banner/.

Banner Access Request Form is under Security
Forms section.
New Users - 3
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Attend at least Banner General Navigation
training session, ePrint class and Web Finance
prior to requesting Access.

Those who are into accounting field – it is good
to start with Web Finance class followed by
ePrint and after some time to attend Web Finance
Queries class.
New Users - 4
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Those who are already performing accounting
work like reviewing Banner Finance Forms will
benefit attending Banner Finance Queries class.

User ID is your email name and Login Password
will be give to you in person or on the phone.
You must have an FAU eMail address to get
Access to the Banner system and e-Print.
New Users – 4
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All requests for Additional Access update to Banner
should be requested through the system. Refer to Security
Forms in Banner Users at FAU page.
As mentioned earlier, your password, once active, will
expire in 90 days.
If you are experiencing difficulty accessing ePrint, you
could be having a “Banner Password about to expire
condition.
It may also mean that your expired Banner password is
saved in the ePrint.
New Users – 5

Password is best, if it is at least 4 to 8 characters
in length.
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Password is changed through the Banner Oracle
Developer Form (1st screen in Banner) or use
GUAPSWD Form name in the Go To box in
Banner Menu Screen.
New Users - 6

User ID and Password are the same for Banner &
ePrint.

Requirements for Web Finance/Owls are Login ID
(User Z number with a capital Z) and Pin Number
that should be exactly 6 characters in length.

Your User ID for Oracle/Banner and Login ID for
Banner OWLS are not inter changeable or
changeable. Contact Personnel Services/IRM.
New Users - 7

Passwords and Pin Number are
changeable. However, Passwords are not
reusable for five or six cycles.

Remember - ePrint password is linked to
Banner Password.
Banner Login Screen - 1
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Login Screen will have 3 fields.
–
User ID field – Enter User ID.
–
User ID cannot be changed.
–
Password Field – Enter Current Password.
–
Database Field – Skip – Leave it blank.
Banner Login Screen - 2
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Banner Login Screen (continued)
Depress Enter key.
SCT Banner Main Menu screen will appear.
You can change your password on this screen.
You can Go directly to Forms using Go To field.
To change your Password - 1

Enter Banner System.
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Type GUAPSWD in the “Go To” box in the
top left hand corner of the Screen.

Depress the Enter Key.
To change your Password - 2
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Password Change screen (GUAPSWD)
will appear.
Operator Oracle User ID will appear in the
first field.
Type Current Password in the Password
field.
To change your Password - 3

Skip the database field. Tab down.

Type new password in the New Oracle Password
field.
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Enter new Password again in the Verify
Password field.

Click on the diskette icon – to change Password.
EPrint Login Screen - 1
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Go to “Banner Users at Florida Atlantic
University” page.
ULR address: http://www.fau.edu/banner/
Click on ePrint in System Login section.
e-Print Log in Screen will appear:
e-Print Login Screen - 2
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User ID field - Enter Banner User Name.
Password field – Enter current Password.
Repository – Select Repository (if needed)
Click on Enter button.
eMail Report listing will display on the
screen if you have access to the
requested repository.
Repositories
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Different repositories are available to serve
different groups of users.
Finance Repository – (Default)
– Finance (V6 Test)
– Banner General
– Budget Banner FAUP
– Budget Banner Test
– HR Banner FAUP
– AR Banner FAUP
– Student Banner STES
- etc.
–
Widely used Repository
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Banner_ePrint_Report_Query:
Most widely used e-prints for general use:
–
–
–
Normally there are No highly classified
information in these reports.
Part of Banner Finance Repository.
Access to these Reports is given without
allowing access to the Finance part of the
repository.
Banner_ePrint_Report_Querry - 1
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Those who have access to
Banner_ePrint_Report_Query may
not have access to Finance Reports
Those who have access to Finance
ePrint Reports will also have access
to Reports on Banner_ePrint_Report
Query
Banner_e-Print_Report_Querry - 2
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Report titles starting with FAU is an
indication that it is a report established by
the Reporting committee – FAUAPHYC –
Physical Plant Fuel Billing.
Report titles starting with “W” is a
possible indication that is it a report set
up to print either daily or monthly by IRM
– WFBCOLL – GTAIDS Report of Budget
by College.
Banner_e-Print_Report_Querry - 3
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Reports titles that came with the Banner
System – These titles will have 7
characters
FGRGLTA – General Ledger Detail
Transaction Report
FGRODTA – Organizational Detail Activity
Report.
Information on ePrint listing - 1
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Type of Report:
–
–
–
–
PDF – Portable Document Format – most
commonly used. Easily printable.
TEXT – Format – used by accounting
personnel.
Drill Icon – Used to select required Report
offering – by date.
DATA – Some Reports come as data file that
are downloadable.
Information on ePrint listing - 2
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Report Title – Used to create reference.
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Required to create an Object and Classify for
Banner system.
Assist users to identify Report.
Last Date of Report Update will show up on
the Report listing. Drill Icon is used to locate
prior Reports.
Some Widely used Reports
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FGRODTA – Organizational Detail Activity
Report. Displays Expenses, Budget and
Encumbrance activity within a specified period.
FGRGLTA – General Ledger Detail Report.
Displays Funds beginning/ending balances for
General Ledger Accounts.
FGRBDSC – Budget Status (Current Period) –
Displays adjusted budget, current and Year to
date activity.
Viewing of Reports - 1
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Reports can be selected and viewed in 2
formats:
–
–
-
PDF – Portable Document Format
Text – Format.
Data – Not all reports come in Data Format.
Documents are viewed in Adobe format.
Viewing of Reports - 2
To locate a report:
If you know the Title of the Report you want to view, use the Down Arrow
that is at the Middle Bottom of the screen. It will give you a listing of
available Titles in the Repository.
If you do not know the Title of the Report, you may view Report
Description by clicking on the NEXT button at the Right Bottom of the
Screen.
To review past screens (to go back) you may click on the PREVIOUS
button at the Left Bottom of the Screen.
Viewing of Reports - 3
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Reports may be offered using Fund or Org:
- Common or General – FGRACCI – Account
Index or FGRPRGH – Program Hierarchy
- Organization only – FGRODTA – Org Detail Activity
- Fund only – FGRGLTA – General Ledger
- Fund or Orgs – WFGRTRNH – Daily Transaction
Viewing of Reports - 4
To
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view a Report:
Identify Report you want to review.
Click on the Drill Icon.
Listing of the same Report with the Last
Date run will be displayed at the top.
Click on the run date you want to view
Viewing of Reports - 5
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Depending on the type of Report you will
get a display.
Common or general Report, the list of
Reports will display with the Last Date run
on the first line.
Click on PDF to view the Report.
Viewing of Reports - 6
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If the Report is by Fund or Org, display will also
have a down arrow key.
Click on the down arrow key to Display “Option”.
Page Key will indicate Type of Document – ID
A display on Pick Page screen will be on the
screen with three options – Search, Pick Value
manually or Range (from….to).
Search by the Page Key (Fund or Org) is the
norm.
Viewing of Reports - 7
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Pick Pages Screen options:
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Page Key will indicate what the system needs to show in the
Report.
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Pick Values Manually will require user to pick from a list of
values. Click on the Go to select values manually.

Search field will require you to Enter the Fund or the Org number
(as the case may be) in the field.
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Range field will require you to enter Org or Fund “Range From”
and “Range to” fields for the report to display.
Printing ePrint Reports
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To print to local printer – click on File,
Print, select Landscape, adjust Margins
and Front size, as required.
Some reports may be very large.
Check Print Pages “From” and “To” –
to eliminate waste.
ePrint Reports – Practice - 1
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FAUEA120 – Telephone Extension Detail
Report. Extension detail of calls made will be
displayed.
FAUEADIV – Telephone Summary for
Division. Summary of calls made by Division
will be displayed.
FAUESUM – Telephone Summary for
Department. Summary of all calls made by
Department personnel will be displayed.
ePrint Reports – Practice - 2
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FGRGLTA – General Ledger Transaction
Activity Report – Displays Chart of Accounts
and by Fund beginning/Ending balances for
General Ledger Accounts and all debit and
credit activity against those accounts.
FGRIDOC – Incomplete Document Report –
This report will assist to identify incomplete
documents so appropriate action may be
taken to complete them.
ePrint Reports – Practice - 3
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FGRBDSC – Budget Status (current period) Sorted
by Orgs. Displays adjusted budget, current and yearto date activity, Budget Reservations, and the
available balances for each account.
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FGRODTA – Org Detail Activity – Sorted by Account
and fund within each organization. Displays
expenses, budget and encumbrance activity within a
specified period.
ePrint Reports – Practice - 4
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FGROPNE – Open encumbrance Report. Only
records for documents that are open, completed,
approved and posted will be included in this report.
For header information and remaining encumbered
or balance for selected purchase orders, requisitions
and general encumbrances.
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FGRTBAL – Fund Balance Account Report. Displays
information maintained through the Fund Balance
Account Maintenance Form (FTMFBAL).
ePrint Reports – Practice - 5
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FGRTBEX – Trial Balance Exception Report.
To analyze all funds for potential out of balance
conditions.
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FRRGITD – Grant Inception to Date Report. Displays
operating account information from the inception of a
grant to a specified date. Budget information, actual
activity, commitments and a calculated available
balance.
ePrint Reports – Practice - 6
For p-Card approvers use:
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WFAPCFAM – Monthly pCard transaction Report – will assist
to find out all the transaction activity of a p-Card.
WFAPCNA1 – Not Fed Approved p-Card transactions. This is
a daily report.
WFAPCNN1 – Daily Not Fed not Approved p-Card Transaction
Report.
Update: Sept, 2007
Comments or corrections/errors: please e-mail gnanasee@fau.edu