South Kitsap School District
Policy Governance
Policy Type: Executive Limitation
EL-9:
Facilities
The Superintendent shall not fail to ensure that district facilities are safe, clean, inviting and conducive to
teaching and learning.
Accordingly, the Superintendent may not:
1. Fail to maintain a continual six-year plan for managing and developing facilities, and reviewed annually
with the board.
2. Fail to cause or allow actions that violate or materially deviate from voter-approved building and
renovation projects, state law, state regulations, procurement code, or building codes.
3. Fail to schedule and perform regular preventive maintenance.
4. Fail to secure board authorization before building or undertaking major renovation of buildings.
5. Fail to permit the public’s use of facilities, as long as student functions and the academic program are
not compromised.
Superintendent’s Interpretation:
This EL stresses the critical role the Superintendent must play in ensuring that staff and students work and learn
in a safe environment; and further, that our most significant, capital “assets” are protected and maintained.
I interpret this EL to affirm the role of the Superintendent in understanding the short and long term needs of
each facility, as well as considering how each individual resource can be maximized to enhance student
learning,, opportunities for students and staff, and community engagement.
Consequently, it is the responsibility of the Superintendent to ensure that a short term and long term Facilities
Plan be established, maintained, implemented and analyzed annually. Compliance within state and local
regulations is expected, while the “compelling” implication of this EL is the protection and enhancement of
these assets for furthering our mission to ensure high levels of learning for all students.
Certification:
I hereby present my monitoring report on Executive Limitations Policy EL-9 “Facilities" in accordance with the
monitoring schedule set forth in board policy. I certify that the information contained in the report is true as of June 15,
2011.
Evidence of Compliance: June 15, 2011
At the time of this report, I believe I am in compliance with the Board’s expectations associated with this policy. I have
not, to use language consistent with EL-9, failed ensure that district facilities are safe, clean, inviting and conducive to
teaching and learning.
Indicators Include:
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Delegation and collaboration with Terri Patton, Assistant Superintendent for Business Services with
respects to fiscal management and all support services.
Collaborative information sharing and decision making relative to this EL with Cabinet and Tom
O’Brien, Director of Facilities.
#1. Fail to maintain a continual six-year plan for managing and developing facilities that are safe, clean, inviting and
conducive to teaching and learning.
Evidence: On May 6, 2009 the South Kitsap School District Board of Directors approved a newly formatted Capital
Facilities Plan (CFP). This plan contains six and twenty year planning horizons that are updated annually using the most
recent October student headcount data and a third party enrollment analysis. The core plan compares existing enrollment
capacity by school and grade span with projected enrollments to ensure that district facilities will continue to properly
support district educational programs. The CFP then uses this information as the basis for a building plan that anticipates
and documents the need for future district capacity and modernization projects. This plan is reviewed, updated and
presented to the board on an annual basis.
#2. Fail to cause or allow actions that violate or materially deviate from voter-approved building and renovation projects,
state law, state regulations, procurement code, or building codes.
Evidence: The most recent district voter-approved building or renovation project was completed in 1991. Limitations on
how voter approved debt may be used for facilities purposes are typically articulated in a Bond Issue Resolution. The
most recent example of this was Board Resolution 1007 in October 2006 for the construction of a second high school.
Facilities Department managers and staff are familiar with and fully comply with state and federal purchasing and public
works contracting requirements. Over the past ten years there have been no state auditor findings or recommendations in
this area. In the contracting process Facilities Department personnel ensure that permits are acquired for project work and
that building department inspections are conducted to ensure that new work meets state law, state regulations and building
code requirements.
Facilities Department personnel work with a myriad of federal and state laws, regulations and rules on a daily basis.
Requirements and their interpretations by enforcement officials change over time. Every effort is made to meet or exceed
pertinent regulatory and program requirements within the context of available resources. Key examples of this compliance
include:
 Successful tri-annual AHERA asbestos program reviews
 Results of annual South Kitsap Fire and Rescue fire Safety inspections
 District hazardous material management program
 District MSDS “Right to Know” program
 Pesticide Management; IPM Star Certification Update
 Annual Boiler Inspection Program
 Annual Septic System Inspection/Certification process
 Water system management at Olalla Elementary School
 Lead Safety for Renovation, Repair and Painting (RRP) Program
Annually, in spite of limited resources, our Facilities team provides interior and exterior painting, carpet and exterior
upkeep/enhancements on a regular basis to all district facilities. As a result, our buildings and grounds are clean, well
maintained and reflect pride to our students, staff and guests.
#3. Fail to take steps to ensure that a program of preventive maintenance is in place for district facilities and equipment.
Evidence: The Facilities Department conducts a responsible program of preventive maintenance and safety checks in life
safety areas and for high dollar value mechanical equipment that must be properly maintained to ensure its continued
efficient operation. Preventive maintenance work orders are integrated into the district online work order system.
Examples of assets managed under preventive maintenance programs include:
 HVAC equipment
 Elevator inspections
 Fire bottle inspections
 Annual bleacher inspections
 Athletic field seeding, fertilization and repairs
 Hazardous tree identification and removal
 Mowing equipment maintenance
 Playground safety inspections and repairs
 Safety cables for retractable basketball backboards
Our facilities team is systemic and proactive in their approach to maintenance and preservation of our capital resources.
#4. Fail to secure board authorization before building or undertaking major renovations of buildings.
Evidence: It has always been district policy and practice for staff to seek board approval prior embarking on the
construction of new educational or support space, building modernizations, or major renovations of existing buildings.
The most recent major district construction projects were:
 Sidney Glen Elementary (1989)
New Construction
 Manchester Elementary (1989)
Remodel/Addition
 Sunnyslope Elementary (1989)
Remodel/Addition
 Hidden Creek Elementary (1990)
new Construction
 Mullenix Ridge Elementary (1990)
new Construction
 East Port Orchard Elementary (1991)
Remodel/Addition
A recent example of staff seeking approval for a significant renovation would be the Board’s approval of a series of grant
funded energy projects beginning in 2010. The Board approved this process via Resolution #1082 on January 20, 2010
and Resolution 1084 on August 4, 2010.
#5. Fail to permit the public’s use of facilities, as long as student functions and the academic program are not
compromised.
Evidence: The South Kitsap School District has a long history of actively supporting and encouraging the public use of
its facilities. This is articulated in District Policy 4260 Community Use of Facilities, and in the Guidelines for the Use of
School Facilities manual. Both documents are available to the general public on the District Website. Some examples of
community use of facilities are:
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Youth sports organizations - Pee Wees, Soccer Clubs
Boys and Girls Scouts
Boys and Girls Club
Churches – New Life at Sidney Glen, Living Hope at Marcus Whitman
Theatre – Academy of Dance
Pool Parties
Swim Teams – Olympic Aquatic, Puget Sound Swim Club
Tutoring Program – Advantage Point Learning at Orchard Heights
American Cancer Society – Relay for Life at SKHS
Adult Athletic Groups
We have been unwavering as a board and a district in our commitment to a strong partnership with our families and
community organizations. As such, we ensure that our facilities are a shared resource to enhance the growth and
development of all children as well as a shared resource to benefit our community as a whole.