Public Budget Formulation (PBF) New Budgeting Solution Project Launch September 9, 2014 Background Why Implement: SAP support for Business Planning and Simulation (BPS) ends in December 2017 and we needs a new budget solution. Why Public Budget Formulation (PBF): • PBF was created by SAP specifically for public sector and higher education budgeting solution. Timeline Duration Estimate: 9 – 12 months Project Approach Follow the standard SAP implementation process – 5 distinct phases • Planning – involves information gathering; preparing project plans/procedures, tools; installing the software etc. • Blueprint – documenting the design and budget process • Realization – developing, configuring and testing product • Final Preparation – cut-over to production. Involves integration testing, end product training • Go-Live – production Project Organization Consulting Company – NTT Data Enterprises Services Project Executive – Angie Martin Teams: • Work group – provides knowledge of the PBF product • Project team – provides knowledge of the budget process • University Business Officers – provide input (overview of forms), feedback and testing Work Group Members Project Team Members Angie Martin Jonathan Burns Roxanne McLetchie Susan Campbell Louise Hensley Kristen Cheser Keith LaVey Angie Martin James Hyte Roxanne McLetchie Chuck Hulem Chris Shotwell Brandon Hausaier Jonathan Thompson Francesca Fortunati Lisa Wilson Kaushal Kurasa Yayati Considerations Scenario building capabilities (forecasting) Workflow approval process Provide audit trails Improved ways for budgeting Reporting Performance Linkage to financial model Summary Project began August 26th, 2014 Currently in planning/blueprinting phase – discussing budget process with consultants, discussing unique situations with individual units, researching and exploring system capabilities.