MINUTES
Associate Deans and Academic Support Group Meeting
March 1, 2011
8:30 am – 10:00 am
CU Denver Building Room 299
Present: Laura Goodwin, Sara Potter, Rene Galindo, Cliff Young, Linda Brooker, John
Wyckoff, John Lanning, Yuk Lee, Jozianne Mestas, Jeff Franklin, Paula Dickson, David
Clubb, Brian Brady, Joann Brennan, Meg Brown-Sica, Sharon Harper, Ellen Stevens,
Kelly Hupfeld, Peggy Lore, Carol Morken, Sam Ortiz, Kimberly Thompson, Teri
Burleson, Aaron Wishon, Carey Weatherford, Daniel Parks, Beverly Andes, Rick Chaney
Minutes: The 2/15/11 minutes were approved.
Announcements:
Iron Pour, March 7-10, King Center Recital Hall
Sabbatical Applications due to Sara, March 15, 2011
DPS Expo at Auraria, March 18, 2011
Faculty Awards Dossiers due to Sara, March 21, 2011
HLC Accreditation Site Visit, April 4-6, 2011
Discussion Items:
1.
Rooming and New Classroom Grid (handouts): Daniel and Carey discussed the
new classroom grid effective Spring 2011. The grid changed the start times and
eliminated the AM/PM split. For the first time in several years there are no unroomed
classrooms on the campus. The Classroom Allocation Committee (CAC) is discussing
ways to trade classrooms among the three institutions to better fit the “neighborhood”
concept. Also, the UC Denver rooming group will invite the academic units’ schedulers to
join them for an “expanded” rooming group.
Carey gave an update on the proposed UC Denver concept plan/neighborhood which will
expand our presence in the North Classroom area. He will bring more information to the
group as planning moves forward.
2.
Enrolling in Classes After Graduation (handout): Teri, Jeff and Carol discussed
the two scenarios that students encounter when intending to graduate:
 The students aren’t certain they will successfully pass a course or courses and
they request the opportunity to enroll in same or appropriate course the next term.
 Students are interested in enrolling in classes for the next term (but will graduate).
ISIS does not allow students to automatically enroll for the next term, as the former SIS
did. Their proposal:

All students whose “intent to graduate” forms have been approved will have
“college” registration hold prior to registration for upcoming term.
 Students must meet with assigned advisors to discuss reasons why student wants
to enroll.
 Advisors will work with Registrar’s Office to establish date and time to enroll.
 If students do not meet requirements after grades are in, they will be removed
from final graduation list. Students are able to remain in courses.
 If students do meet all requirements and are enrolled in term, advisors contact
students to discuss the final graduation list. Students must reapply to university as
non-degree students, second undergraduate students, and/or graduate students to
remain in courses.
The group suggested that the Intent to Graduate form be made more explicit to explain
the options to students. Also, Teri will develop an explanatory document for advisors.
3.
IT Policies (handouts): Aaron reported that 17 IT policies have been reduced to
5, and he reviewed the UC Denver IT services, including:
o Helpdesk assistance; no walk-ins are allowed
o Network and security
o Workstation support
o Desk phones support
o Serving hosting
o File storage
o Data centers
o Email
o Administrative applications, development and support
o Identity and access management
Other updates covered:
o Cellular coverage at AMC
o Remote computing audit (on hold at this time)
o Microsoft Live@edu student email
o eDirectory
o Thin client initiative
o Wireless network updgrades
o Paperless billing
o Automated computer account requests; reset your password at
http://passport.ucdenver.edu
o Microsoft site license
Information Items:
 Student Death Policy
 Flyer from UCD Student and Community Counseling Center
 No AD/ASG meeting on April 5, 2011