MINUTES
Associate Deans and Academic Support Group Meeting
November 18, 2008
8:30 am – 10:00 am
CU Denver Building Room 299
Present: Laura Goodwin, Sara Potter, John Lanning, Rene Galindo, Pam Erickson, Cliff
Young, Clark Strickland, Yuk Lee, Joann Brennan, Paul Rakowski, Tammy Stone,
Brenda Allen, Ellen Stevens, Linda Brooker, Larry Loftin, Paula Dickson, Sam Ortiz,
Carolyn North, Martina Juarez-Lopez, Teri Burleson, Lissa Gallagher
Guests: Mike Moreland, John Mackey, Essi Ellis, Larry Loften, Robert Forrest, Deanna
Geldens, Manuel Rupe
The minutes from the 11.4.08 meeting were approved.
Introductions: Carolyn North introduced John Sunnygard, the new Global Health
Director in the Office of International Affairs.
Calendar Items:
Office of International Affairs Open House, Tuesday, November 18th, LSC 9th floor and
International Film Day and Study Break, Wednesday, November 19th, Tivoli room 444.
Updates:
No updated were presented.
Discussion Items:
1. Security Issues and Emergency Preparedness (handout): Mike Moreland
distributed a draft announcement about the Emergency Preparedness Video.
Mike informed the group:
o The new video will be ready for viewing in January 2009.
o The current video is continually streamed on campus channel 16.
o The new video will be ready for each smart classroom as well as online;
faculty are encouraged to show it during the first class session.
o Evacuation plans are now posted in each classroom.
Next Steps: He asked for feedback on the draft announcement and will send the
announcement to Sara for distribution to the entire AD/ASG.
Other points:
o The emergency notification system is now handled by a new vendor. All
faculty, staff, and students can update their email addresses and phone
numbers on the AHEC website http://www.ahec.edu/emergency.htm.
o The voluntary emergency notification system is discussed in new
employee orientation sessions.
o There is a new partnership with Auraria Police, UC Denver Police and the
Denver Police. The Auraria Police have agreed to respond to
incidents/calls in the CU Building and Lawrence Street Center.
2. Academic and Programmatic Requirements in Catalog (handout): Deanna
distributed a draft memo regarding the catalog as the source for academic and
program requirements. The catalog will continue to be published in print form,
and will also be available online. Main points:
o Once the catalog has been published, program requirements should not
be changed until the next catalog year. Changes should never be made
retroactive for students.
o All academic and program requirements for degree audit purposes
should be included in the 2009-2010 catalog.
o When new programs have been proposed but not approved before the
catalog’s deadline and their start dates are scheduled during the catalog
year (e.g. spring semester), language should be included in the catalog
stating the official source of program requirements once those
programs are approved. Degree audit staff should also be notified.
o Program fliers, websites, student handbooks, etc., must list the same
academic requirements as those listed in the catalog.
o Starting with 2009-2010, the catalog will cover academic and program
requirements for summer 2009, fall 2009 and spring 2010. Also,
beginning with the 2009-2010 catalog, degree audit software will link
to program requirements within the web catalog.
o Deanna must receive any catalog updates/changes by March 6, 2009
Future catalog deadlines will be around the same time each year.
o The online catalog will allow downloading of content to update
handouts given to students.
o The catalog is a legal document that students, faculty and advisors can
refer to for developing academic paths towards earning degrees.
o The group suggested that degree proposal forms be adapted like course
proposal forms to assist the Registrar’s office when updating the
catalog.
Next Steps: Deanna will send the memo to Sara for distribution to AD/ASG and she
asked for feedback by November 26th.
3. Communicating with our Faculty (handout): Danielle distributed a document
about current and future ways to communicate with faculty. She asked for ideas
on how to better reach the faculty. The group said that communicating with
students is also difficult as no one approach works best.
Next Steps: Danielle asked for comments and suggestions in response to the
questions on the handout. We will continue the conversation at a future meeting.
Information Items:
Maymester update (2 handouts)
ASAL meeting agenda (attached)
Course-Specific and Program/Instructional Fee Proposal and Review Guidelines
(3 handouts)