MINUTES
Associate Deans and Academic Support Group Meeting
August 21, 2007
7:30 – 10:00 am
CU 299
Present: Laura Goodwin, Sara Potter, Roxanne Byrne, Rene Galindo, Paul Rakowski,
John Lanning, Jim Mascenik, Tammy Stone, Dorothy Yates, Bob Tolsma, Clark
Strickland, Frank Sanchez, JC Bosch, Linda Olson, Kevin Jacobs, Danielle Zieg, Lissa
Gallagher, Teri Burleson, Ellen Stevens, Cynthia Hashert, Yuk Lee, Pam Erickson, Cliff
Young
Guests: Mark Heckler
The minutes from the 8.7.07 meeting were approved.
Announcements/Introductions: no announcements were presented
Updates:
 Fall enrollment updates (handout): Frank shared the current fall headcount
numbers and student credit hours, which continue to be higher than last year..
Calendar Items:
 Celebration for Faculty Excellence, Friday, September 7, 2007 3-5 pm, NC Atrium
 3rd Annual Undergraduate Experiences Symposium, Friday, October 5, 2007, St.
Cajetan’s
 Fall 2007 Open House, Sunday, 10/28/07, 11:30am-2:30pm, PE Events Center
Discussion Items:
1. ASA Consolidation and other updates (PowerPoint slide handout): Mark discussed
the proposed organizational structures for academic and student affairs. He discussed
the need to emphasize functions vs. geographic locations, and the importance of
branding and our new identity. He discussed the changed reporting structures and the
roles for the Associate and Assistant Vice Chancellors. Mark also talked about
diversity and inclusion, and growth of undergraduate experiences and
internationalization. The group asked Mark questions:
 What is the status of consolidating the graduate schools? Rod Nairn is working
with a group to develop a business plan and rules as well as a proposal to present
to the administrators and faculty.
 What is the university’s plan regarding accreditation and implementation
planning? Marguerite Childs and Rod Nairn are working with several planning
groups (e.g., UPAC task forces).
 Is there a plan for training faculty and staff for emergency preparedness? There is
an RFP out for identifying how to better mass distribute emergency information
on campus and getting important messages to all faculty students and staff in the
event of an emergency. Ellen Stevens said that she is working with a task force to
identify training workshops and materials for all faculty and staff.
Mark also encouraged the group to attend one of the open forums this Thursday, August
23rd , to provide the Chancellor with input on our new name.
2. Phased Retirement Options (handout): Kevin described the new policy, which
outlines the phased retirement options for faculty. The policy is for tenure and
tenure-track faculty, as well as non-tenure track faculty who meet all the age and
service requirements. Some of Kevin’s main points::
 Employee benefits do not change (compared to the old policy).
 It can be used as a recruiting tool.
 Negotiations must take place between the faculty member and his/her Dean
Next Steps: Kevin will send the policy, and a summary document, electronically.
3. Exit Survey for Departing Faculty and Staff: (handout) Kevin discussed the new
electronic survey, required as a result of the Blue Ribbon Commission recommendations.
The results can also be used for recruitment and retention, and the data collected will be
interpreted by IR and related back to the units. Each school/college can add specific
questions. Some questions were asked:
 How will the collected data be used at the Provost and Dean level?
 Will the responses be confidential?
 Can the units have discussions with departing faculty and staff besides completing
the survey?
Kevin asked that feedback about the survey be sent to him by the end of this week.
4. New and Revised Tenure-Related Policies (handouts): Since we ran out of time,
Laura asked the group for ideas about ways to discuss the new policies with the Associate
Deans. It was suggested that we have a smaller, separate meeting at the end of the
AD/ASG meeting times to go over the implications of the new policies.
Information Items: President’s Teaching and Learning Collaborative
(handout)