Proc 010: Single Tender Waiver
Single Tender / Quotation Waiver
INSTRUCTIONS
This form must be completed where the requirement to obtain competitive tenders or quotations is to be waived.
The limits set by the University are as follows:
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Not exceeding £15,000 (excl VAT) – Dean / Director discretion to seek competition
£15,000 - £25000 (excl VAT) - 3 quotations required Head of Procurement discretion to seek competition
£25,000 - £172,514 (excl VAT) - formal tenders
Over £172,514 (excl VAT) Goods & Services - Formal European compliant tender exercise is undertaken
Over £4,322,012 (excl VAT) Works – Formal European compliant tender exercise is undertaken
Please complete in full sections 1 to 5 and 8
Forward the completed form to The Procurement Team at: nigel.peake@staffs.ac.uk for completion
of section 6
Procurement to forward to Director of Finance and / or Vice Chancellor who will sign approval, copy for
reference to the Board and forward the authorised form to the person nominated at section 8
A copy of this completed authorisation must accompany the Purchase Order sent to Procurement.
SECTION 1
In accordance with the University’s Financial Regulations Section D (Quotations, Tenders and Exceptions), I request
a waiver of the requirement to obtain competitive *tenders / quotations in respect of the *goods / materials / services
/ works listed in Sections 2 and 3.
*delete as appropriate
SECTION 2: NAME AND ADDRESS OF SUPPLIER
SECTION 3: COSTS
Total annual cost (including VAT):
£
Total contract commitment (including
VAT):
£
SECTION 4: UNIVERSITY FACULTY / SERVICE FOR WHICH GOODS / SERVICES ARE REQUIRED
SECTION 5 REASON FOR REQUEST TO WAIVE STANDING ORDERS (PLEASE PROVIDE AS MUCH
INFORMATION AS POSSIBLE)
Background to requirement (e.g. reference to business case / contract / need)
Reason for Waiver
Compatible with existing equipment and not available from more than one supplier
No other equipment meets specification requirement
Other (please detail)
Nigel Peake
October 2015
Proc 010: Single Tender Waiver
SECTION 5 cont’d:
Evidence of supporting reason (e.g. Market Testing undertaken)
Work to be undertaken to avoid the need to request regulations are waived in the future:
SECTION 6: COMMERCIAL REASONABLENESS
I hereby confirm that, to the best of my knowledge, this waiver request is commercially reasonable.
Head of Procurement
Signed:
Job Title:
Date:
SECTION 7: APPROVAL OF WAIVER
We hereby approve this waiver. Signatures of the Director of Finance and at least one other Director authorising
the waiving of Financial Regulations
Faculty Dean/Director BPR:
Signed:
(for waivers between £2000 and £15,000)
Date:
Finance Director Name:
Signed:
(for waivers between £25,000 and £250,000)
Date:
Vice Chancellor Name:
Signed:
(for waivers between £25,000 and £250,000)
Date:
Chairman of Board of
Governors Name:
Signed:
(for waivers up to between £250,000 and £500, 000)
Date:
Employment & Finance
Committee Name:
Signed:
(for waivers over £500,000)
Date:
SECTION 8: APPROVED WAIVER TO BE RETURNED TO
Name:
Location:
Job Title:
Date:
SECTION 9: SUBMISSION OF APPROVED WAIVER
A copy of this authorisation must accompany the Purchase Order sent to the Head of Procurement
Nigel Peake
October 2015