RULES OF OPERATION AND ORGANIZATION
FOR THE COLLEGE OF HUMAN ENVIRONMENTAL SCIENCES
I.
II.
FUNCTIONS--The functions of the College of Human Environmental Sciences faculty are:
A.
To determine the educational policies and to establish the educational, research, and service
goals of the College within the limits established by the policies and rules of the University
Senate and the Governing Regulations of the University of Kentucky.
B.
To make appropriate recommendations to the University Senate and to central
administrative officers of the University.
FACULTY MEETINGS--In complying in the broadest sense with the Governing Regulations of the
University of Kentucky, the entire voting faculty of the College of Human Environmental Sciences
shall be directly responsible for performing the function of the faculty of the College rather than
delegate these to a less representative group such as a faculty council.
A.
Scheduled Meetings--Regular meetings of the faculty, with a minimum of four meetings
shall be held during the academic year. The Dean of the College shall schedule and chair
the meetings. Brevity, clarity, and relevancy shall characterize all faculty meetings.
B.
Special Meetings--Special meetings of the faculty shall be called by the Dean of the College.
1. at the discretion of the Dean or
2. by a petition signed by 20 percent of the faculty and presented to the Dean.
C.
Agenda--An agenda for each faculty meeting shall be prepared and distributed by the Dean
to the faculty at least four working days prior to the faculty meeting. Items may be placed
on the agenda for a particular faculty meeting by members of the faculty. Announcements
shall be written and distributed to the faculty, not read orally. Committee reports shall be
distilled to their essential elements. New ways to streamline meetings shall be continually
sought.
D.
Participants--Participants in the College of Human Environmental Sciences faculty meetings
shall include both voting members of the faculty and non-voting participants as follows:
1. Voting members
a.
b.
c.
d.
e.
f.
2.
Dean, Associate Dean, and Assistant Dean of the College.
Full-time faculty of the College of Human Environmental Sciences with rank of
instructor/lecturer or above employed in teaching, research and/or Extension.
Professional Extension personnel in the Office of the Assistant Director of Extension
for Family and Consumer Sciences.
Resident Family and Consumer Sciences Extension Specialists.
Faculty with rank of instructor/lecturer or above with at least half-time appointment
and with primary appointment in the College of Human Environmental Sciences.
Upon arrival by a majority vote of the faculty at the first fall meeting each year, the
faculty may extend voting privileges at its discretion to other persons assigned to the
College of Human Environmental Sciences.
Non-voting participants
a.
III.
Graduate students--graduate teaching and graduate research assistants are invited but
not required to attend and participate in faculty meetings of the College (Note:
undergraduate student participation in the functioning of the College of Human
Environmental Sciences is provided through the Student Advisory Council and
transmitted to the faculty as a whole through the Faculty Committee for Liaison with
Student Advisory and Student Organizations.)
E.
Open Meetings--At the discretion of the Dean or two-thirds majority of faculty present at
meeting, a meeting or portion of a meeting may be open to voting members only for the
purpose of discussions or hearings which might lead to the appointment, discipline, or
dismissal of an individual.
F.
Quorum--The Quorum required to conduct business shall be thirty-three percent of the
voting faculty of the College of Human Environmental Sciences.
G.
Parliamentary Procedure--Parliamentary procedure shall be in accordance with generally
accepted procedures. Points of difference shall be decided in accordance with Robert's
Rules of Order (Revised), with decisions on interpretation to be made by a parliamentarian
appointed by the Dean.
H.
Minutes--Minutes of faculty meetings shall be the responsibility of the Faculty Secretary.
Minutes shall be typed, duplicated, and distributed to the faculty by the Office of the Dean.
COLLEGE COMMITTEES
A.
Administrative Committees are appointed by and will report directly to the Dean.
B.
Faculty Committees will report to faculty.
1.
Ad hoc committees, depending upon their function, are established in either of the
two following ways:
a.
b.
2.
appointed by the Dean
nominated and elected by the faculty.
Standing committees are composed of members elected by the faculty to serve one or
two year appointments. Standing faculty committees are to be composed of voting
members of the faculty and, when possible, or representatives of each department in
the College of Human Environmental Sciences and Family and Consumer Sciences
Extension. Also, where possible, both tenured and non-tenured faculty are to be in
representation on these committees. In addition, students may be represented on
each of these committees. One representative to any of the standing committees may
be assigned by the membership of the Student Advisory Council which is elected by
the student body of the College of Human Environmental Sciences. Each committee
shall elect one of its own members as chair. Also, each committee shall establish its
own procedures of operation and have available these procedures for the entire
faculty at the earliest possible date. Committee members take office immediately
upon election. These committees report to the faculty and are:
a.
Nominating Committee--The function of this committee is to prepare a slate
of nominees for election to the various standing committees of the faculty
according to the instructions set forth in this instrument under the section on
election procedures. The committee serves throughout the year to select
replacements for vacancies that may occur in any of the standing committees.
b.
Courtesy Committee--The primary functions of this committee are to
recognize significant events in the lives of the College faculty and staff and
provide hospitality at College meetings. The functions are financed by
contributions from faculty and staff.
Note: The function of this committee is now department based.
c.
Scholarships and Awards Committee--The function of this committee is to
inform the student body and faculty of the various scholarships and awards
that are available to the students in the College, to encourage students to
apply for the scholarships and awards, and, where appropriate, to designate
recipients and arrange for presentation of such honors.
d.
Public Relations Committee--This committee makes recommendations
concerning the public relations activities of the College. In addition, they
manage the public relations activities or projects. The Development Officer
serves as ex-officio member of this committee.
e.
Faculty Committee Liaison with Student Advisory Council and Student
Organizations--The function of this committee is to act as a link between
students and faculty to provide for communication, professional
development, and support of student organizations and activities.
f.
Committee for Program Development (Curriculum)--The function of this
committee is to represent the faculty as an advisory committee for
educational policies of the College. This committee not only has input into
course changes, development of new courses, and degree requirements, but
also looks as the entire academic program of the College, helping to facilitate
course revisions when necessary. The Director of Student Services and
Associate Dean for Research and Graduate Studies shall serve as ex-officio
members of the committee.
Strategic Plan and Operations Committee--The function of this committee
will be to operationalize the College Strategic Plan and annually report
progress to the faculty on achievement of outcomes.
Library Liaison--One faculty member shall be elected as a liaison person to
the library. This person shall represent the whole of the College and make
regular contacts with the various departments of the College pertaining to
library resources.
CHEA Liaison – one faculty shall be elected as a liaison person to the
College
of Human Environmental Sciences Alumni Association. This person shall
represent faculty at regular Board Meetings and the annual meeting in
October of each year.
Faculty Seminar--The functions of this committee are to provide
opportunities for:
--sharing of faculty research and projects;
--sharing of alumni or student presentations of a special nature;
--presentations of an interdisciplinary nature;
--discussions and debate on topics of current interest.
g.
h.
i.
j.
Such meetings sponsored by the Faculty Seminar Committee are to be open
to not only Human Environmental Sciences faculty and staff but also to
students, alumni or other university faculty and the Community, when
appropriate.
Note: This committee has been suspended until further notice.
IV.
ELECTION PROCEDURES
A.
Secretary to the Faculty--At the first fall meeting of the faculty, a secretary shall be elected.
Nominations will be made from the floor by the voting members of the faculty. The
secretary must be a voting member of the faculty. A majority vote will be necessary to
elect.
b.
Nominating Committee--At the last spring meeting of the faculty, a Nominating Committee
of five members shall be elected to serve for the following academic year. Nominations
shall be made from the floor by voting members of the faculty. Nominees must be voting
members of the faculty, but may not be department chairs. Not more than two members
from any department may be nominated for this committee. The election shall be by secret
ballot and the five persons receiving the greatest number of votes will be elected.
C.
Other Standing Committees--The Nominating Committee shall meet in May and select a
tentative state of nominees for the Standing Committees. The department's chairpersons
should be consulted as to whom is committed to special assignments. Department
Chairpersons preferably are not to be nominated. Before the names are placed before the
faculty, those nominated should be consulted as to their willingness to serve.
At the first faculty meeting of the fall term, the report of the Nominating Committee which
reflects needed adjustments based on personnel changes over the summer shall be given.
Nominations may also be made from the floor if prior consent to serve has been given by the
nominee. Elections shall be by secret ballot and it is the responsibility of the Nominating
committee to provide ballots with nominees' names printed on them in the appropriate
places. Also, space must be provided on the ballots for write-in voting for each position.
A quorum must be present to hold the election. To have a valid ballot, each faculty member
present shall vote for the appropriate number of people for each committee. Persons
receiving the highest number of votes will be elected.
If no additional nominations are made from the floor, the report of the nominating
committee can be accepted by a majority vote of the faculty present in lieu of procedures
outlined above.
V.
AMENDMENTS
A.
The Rules of Operation and Organization for the College of Human Environmental Sciences
Faculty may be amended at regular or special faculty meetings by a two-thirds majority vote
of eligible voters present, provided that a copy of the proposed amendment has been dated
and circulated 10 working days prior to the meeting.
These rules of procedure have been created and approved by the faculty of the College of Human
Environmental Sciences, pursuant to the authority granted by the Administrative and Governing
Regulations of the University of Kentucky. These rules do not become effective until and unless approved
by the Dean and Chancellor as indicated by their signatures below. Any modifications to these rules must
also be approved by the Dean and Chancellor before the modifications take effect. These rules contain a
total of seven (7) pages, each of which are initialed and dated by the undersigned persons. A current copy
of the approved rules for the College of Human Environmental Sciences shall be published and distributed
in the College Handbook and thereby distributed to all administrators, faculty, staff and students serving on
College committees or employed in administrative work, teaching or research for the College. A current
copy of the approved rules for the College of Human Environmental Sciences, Department of Family
Studies, Department of Interior Design, Merchandising and Textiles, and the Department of Nutrition and
Food Science are available in the office of the Dean of the College and the Chancellor’s office.
_____________________________________________
Dean, College of Human Environmental Sciences
_____________
Date
_____________________________________________
Chancellor, University of Kentucky, Lexington Campus
_______________
Date
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