Presented by
UK’s Enrollment Management Offices of
Student Financial Aid
Academic Scholarships
Student Account Services
The Graduate School Funding Office
Today’s Presenters
Carl Rollins ------- KY State Representative, District 56 and
Chair of the Education Committee
Lynda George ---- Director, Office of Student Financial Aid
Sandy Copher --- Director, Academic Scholarship Office
JoLynn Noe ------- Associate Financial Aid Director and Senior
Coordinator of Undergraduate Scholarships
Tom Hanna ------- Director, Graduate Funding, The
Graduate School
Mary Marcum -- Financial Ombud, Student Account
Services
Today’s Topics
 Federal / state perspective on student funding for
higher education
 Financial Aid 101: Understanding student eligibility for
need-based assistance
 Undergraduate scholarships
 Graduate student funding
 Financial Ombud Services and retention efforts
 Recent innovative services
 Questions
Carl Rollins
KY State Representative, District 56 and
Chair of the Education Committee
Lynda George
Office of Student Financial Aid
What Are the Relevant Numbers?
2010-2011
 30,899 enrolled and prospective students submitted the Free
Application for Federal Student Aid (FAFSA)


17% increase over 2009-10
31% increase over 2007-08
 58% of enrolled students submitted the FAFSA


62% -- of enrolled undergrads
49% -- of enrolled graduate or professional students
 45% of enrolled students had need > = $100


50% -- of enrolled undergrads
32% -- of enrolled grad/professional students
What Are the Relevant Numbers?
2010-2011
 90% of undergraduate students receive assistance
 89% of graduate students receive assistance
 79,371 individual awards received by all enrolled students
 58,531 undergrad awards (74%)
 20,840 grad/prof awards (26%)
 $324.7 million in financial aid credited to students’ accounts
 $195.3 million received by undergraduate students (60%)
 $129.4 million received by graduate students (40%)
What Are the Relevant Numbers?
2010-2011
 Federal Pell Grants -- $20.2 million
 5,059 undergraduate recipients
 25.9% of enrolled undergrads
 $3,990 -- average Pell Grant (max grant is $5,550)
 Federal & Private Student Loans -- $158 million
 49% of enrolled undergrad borrowed $90.5 million
 84% of enrolled grad/professional borrowed $67.5 million
 Federal Work-Study
 828 students -- $1.48 million in earnings
Role of the Office of Student Financial Aid
 Provide financial aid to students who would be unable to
attend without such assistance.
 Administer all need-based federal and state financial aid
programs.
 Coordinate all other funding the student receives from
institutional or private (external) sources with any needbased federal or state assistance received by the student.
 Ensure that no student receives more funding than the
student’s cost of attendance.
 Authorize payment of scholarships, grants and loans to
students’ accounts and process the Federal Work-Study
Program payroll.
How Do Students Apply for Financial Aid?
1. Apply for a personal identification number -- PIN
2. Submit the Free Application for Federal Student Aid
(FAFSA)
 Use IRS Data Retrieval Tool to import parental/student tax
information
3. If selected for ‘verification’ process, submit required
documentation of household size, # in college, various
taxable and non-taxable income items.
 2012-2013: IRS Transcript required when IRS Data Retrieval
Tool not used or if changes made after use of tool.
What Are the Application Deadlines?
FAFSA Application Priority Deadlines:
 February 15: Incoming Freshmen
 March 15: Returning & Transfer Students
 March 15: Graduate students
*** KY Resident Undergrads As soon as possible
after January 1 for state need-based grant
When Are Student’s Notified About Their Aid?
Financial Aid Package Notification:
 Incoming freshmen awards letters mailed mid-
March. Awards packages are also on myUK portal.
 Returning undergraduate and graduate student
award packages available on myUK portal the end
of May.
What is the Undergraduate Cost of Attendance?
What is the Cost of Attendance?
What is the Expected Family Contribution (EFC)?
Federally mandated formula used to analyze information
on the FAFSA to determine how much the student and
parents can reasonably be expected to contribute towards
educational expenses. Formula takes into consideration:
 Number in Household
 Number n College
 Parental / student annual taxable & non-taxable
income
 Parental / student assets
 Allowances for: taxes paid, employment costs,
standard living costs, parental retirement needs
What is Financial Need?
Cost of Attendance
- Expected Family Contribution
= Financial Need
What is the Financial Aid Package?
Scholarships – Grants -- Loans – Work
Federal – State – Institution – Private/External
What Are the Requirements to Continue to
Receive Need-Based Aid?
 File the Free Application for Federal Aid
(FAFSA) each year.
 Continue to show financial need
 Make satisfactory/reasonable academic
progress (RAP) towards the degree
What is Satisfactory (Reasonable)
Academic Progress (RAP)?
 Federally mandated standards student must meet for continued
eligibility for federal/state need-based aid.
1. Earn at least two-thirds (67%) of all hours attempted
during attendance at UK and
2012-2013: Will include transfer hours accepted for degree
2. Earn minimum of a 2.0 cumulative GPA and
3. Total attempted hours cannot exceed 150% of the normal
hours required for the degree.
 These standards are for financial aid purposes only and neither
replace nor override University of Kentucky academic policies.
 Annual evaluation at the end of each spring term
.
What If the Student Isn’t Progressing Toward
Her Degree – Does Not Meet RAP Standards?
 Students who do not meet the RAP standards are
immediately ineligible for any federal or state needbased aid.
 Students are notified shortly after all spring grades
are recorded in the student records system.
 Students have the right to appeal if have extenuating
circumstances that impacted academic performance.
What are the RAP Appeal Procedures?
 Submit RAP Appeal Form and documentation
 Provide explanation of extenuating circumstances
 Explain how circumstances have changed so they will
not impact future academic performance
 If requested, submit an academic plan from academic
advisor demonstrating how the student will be able to
meet the RAP standards within a
reasonable period of time.
What Are the Possible Outcomes of a RAP Appeal?
 Approved
 Placed on RAP probation with specific academic
performance requirements , such as . . .



Must enroll in a minimum of 12 credit hours and
Must earn at least a 2.0 GPA for the term aid is granted and
Must earn all passing grades – no E grades, no incompletes
and no withdrawals
 Denied
 Deferred for additional information
Academic Advisors are notified of all RAP probation
approvals and the requirements the student must meet to
be eligible to continue to receive need-based assistance.
Who Is UK’s Financial Aid Reasonable Academic
Progress Administrator?
Janet G. Jones
Assistant Director of Financial Aid
257-3808
jgjones@email.uky.edu
Who Should Students See About
Financial Aid Issues?
 Every student has an assigned counselor
 Counselor assignments are made
according to student’s last name
 Appointments are available but not necessary –
students/parents are seen on a walk-in basis
between 8:00 am and 4:30 pm, Monday through
Friday
 Listing of counselor assignments available at:
http://www.uky.edu/FinancialAid/contactus.htm
Student Financial Aid Office
Funkhouser Building, Room 127
257-3172
www.uky.edu/financialaid
Senior Management Staff
Lynda George, Director
David Prater, Assoc. Director – Student Services, Athletics
Nimmi Wiggins, Assoc. Director – ProSAM System, Regulatory Compliance
Sandy Copher
Academic Scholarship Office
Sources for Financial Assistance
 Need-based - Financial Aid Office
 Merit based - Academic Scholarship Office
 Departmental
Academic Scholarships
Automatic Scholarships - based on Admission credentials.
Deadline: March 1, 2012
Competitive Scholarships – requires scholarship application.
Deadline: January 13, 2012
Academic Scholarships
Automatic Scholarships – March 1, 2012
Flagship – 26-27 ACT and 3.30 unweighted GPA
$1500 KY resident; nonrenewable
$3000 Non-resident; nonrenewable
Provost – 28+ ACT and 3.30 unweighted GPA
$1500 KY resident; renewable
$3000 Non-resident; renewable
Academic Scholarships
Competitive Scholarships – January 13, 2012 postmark
31+ ACT and 3.75 unweighted GPA
Singletary Scholarship
Presidential Scholarship
National Excellence Scholarship
Commonwealth Scholarship
Awards mailed by mid-March and accepted by May 1, 2012
Academic Scholarships
 Special Scholarships
 National Merit Finalists – Patterson Scholarship
 KY Governor’s Scholars/School for the Arts –
Presidential and Provost (part of automatic awards)
 Legacy – nonresident students of UK alumni
Three tiers based on ACT and GPA
Academic Scholarship Office
100-H Funkhouser Building
257-4198
www.uky.edu/AcademicScholarships/
 Tammy Foote – Academic Scholarships
 Crystal Shepherd – Legacy Tuition Program
 Joyce Beatty – William C Parker Diversity Program
JoLynn Noe
Office of Enrollment Management
www.uky.edu/scholarships
Tom Hanna
The Graduate School
The Graduate School
 Assistantships
 Fellowships
 Student Travel Support
 External Funding
 Student Health Insurance
 For more information:
www.gradschool.uky.edu
University of Kentucky
Mary Marcum
How we vision UK Students
Reality of Some UK Students
Reasons
Parents deceased—1 or both
Parent Incarcerated
Parents refuse financial support— not approve of boyfriend,
girlfriend, major, etc.
Unemployment- Job Loss, Stock Market, Current Economic
Times – Parent, Student, not enough resources
Medical Issues – Parent, Student
Reasons
Parents refuse to file income taxes-No financial Aid
Parents with Bad Credit – Not qualify Parent Loans or
Alternative Loans– Good credit a thing of the past?
Parents that DO NOT CARE…prefer the student get a job
Students that are single Moms or Single Dads – No one
to help
Students on RAP (Reasonable Academic Progress) No
Financial Aid
Ombud Services
 Identify and resolve specific Financial Problems
 Research financial grievances. Works closely
with other offices, administrators on campus.
 Special Payment Plans
 Counsel and make recommendations and
referrals.
Most Importantly
 LISTEN and Give Emotional Support
 HUGGER
 LAUGH with
 CRY with
 Be HARSH and FIRM with when necessary
 Celebrate accomplishments!
Why Students Drop out of College
1.
2.
3.
4.
5.
6.
Financial (Number one ?)
Grades /Academics
Distance from Home
Health Problems and or Mental/Emotional
Family Support
Social life/lack of friends
Financial Holds
Financial Hold– Beginning downturn spiral of
student success…..
What Happens?
No Registration
Early Alert Initiative
TEAM Effort: Financial Aid, Undergrad Education,
Technical Support, Ombud, Registrar
Prior to Fall and Spring Pre-registration:
Personal Email from Ombud to all students with
delinquencies in excess of $500 having Financial Holds
preventing class registration.
NOT: Delinquent message but one encouraging students to
contact Ombud for help with financial issues in order for
holds to be lifted and they can register.
Early Alert Initiative
STUDENTS POSITIVE FEEDBACK
Spring 2011 data:
1405
personal emails sent
1075 REGISTERED
UNIVERSITY IS FAMILY
 University continue to work together as a team to
help these students become University of KY
Graduates!
Mary Marcum
Student Account Services
257-3406 ext. 262
Recent and Future Innovative Services
 On-line book voucher
 Direct deposit of student refunds
 Searchable scholarship tool
 Net price calculator
On the horizon . . . . .
 Online guest access to make payments and
view student account information
 Web-based submission of college/department
scholarship – will replace SAG forms
Questions?