EDUCATION ABROAD UK SPONSORED PROGRAM DEVELOPMENT GRANT
OVERVIEW
The University of Kentucky International Center (UKIC) maintains limited funding to support departments/academic units with
establishing UK faculty-directed education abroad programs. Grants may be awarded for either a course that embeds an
international education travel component into a fall or spring residential course or a program to be offered during the summer
or winter intersessions. The proposal must relate to a new program that will be offered within two years of receipt of funding.
Awards may be made to individual applicants as representatives of their home department/academic unit or directly to a
sponsoring department/academic unit. The promise of at least 25% matching funds (e.g., cash or in-kind contributions) is
strongly encouraged.
Applications for participation in conferences, seminars, symposia, organized training, workshops, research, sabbatical-related
activities, etc. will not be considered.
AWARD
Program Development Grants (awarded in increments of $1,000, $1,500 and $2,000) support faculty members or instructors
traveling abroad for a short-term stay (less than 2 weeks) for the primary purpose of establishing an international education
travel component to be embedded within a residentially-taught UK course or a new faculty-directed, education abroad program
to be offered exclusively abroad. Applicants must be serving in a representative capacity of their home academic unit.
REQUIREMENTS



Applications will only be considered for new and credit-bearing programming. Previous recipients are not automatically
excluded, but prior grants will be considered in the evaluation.
Applications must include a detailed, feasible and cost efficient budget and evidence of matching funds;
Applications must be supported by a letter from the college dean or department head explaining how the project
contributes to the international goals of the strategic plan of the college/ unit, and acknowledge matching funds.
EVALUATION CRITERIA






Clear alignment with the department/academic unit’s curriculum and international education goals.
Clear purpose for the international travel and financial need for the grant funding.
Degree to which the proposed program will promote global competency and/or have a positive impact on the overall
internationalization of UK.
Overall viability, academic need and sustainability of the proposed education abroad program.
Inclusion of a detailed, feasible and cost efficient budget and evidence of matching funds.
Extent to which the proposed program promotes UKIC’s goals for diversifying education abroad programming, as follows:
−
−
−
−
Travel to non-traditional destinations (i.e., outside of Western Europe)
Inclusion of traditionally underrepresented populations (i.e., minority students, first generations, low SES, males,
STEM disciplines, etc.)
Interdisciplinary programming
Programming that involves meaningful community engagement and/or intercultural learning.
DEADLINES
Applications are due by 5:00pm (EST) on September 1 (for travel during the spring semester or winter intersession) or
February 1 (for travel during the summer or fall semester). If the deadline falls on a weekend or holiday, applications will be
accepted until the following business day at 5:00p.m. Early submission of applications is encouraged.
Decisions will be made within 4-6 weeks of the deadline. The Education Abroad Committee of the International Advisory
Council will evaluate all applications and make final decisions. (Members of the UKIC are non-voting.) Questions, applications,
and supporting materials should be sent to Dr. Anthony C. Ogden, a.ogden@uky.edu
INFORMATION FOR RECIPIENTS




Grant recipients are required to submit a trip report to UKIC highlighting the program’s feasibility and plan for development
within 2 months of the trip.
Funds will be transferred to the appropriate college finance office two weeks after award notification and written
acceptance. Recipients should contact their finance officers to access funds.
Travel to countries with an active U.S. Department of State Travel Warning must be in compliance with UK’s international
education travel policy (AR 4:9).
Grants cannot be deferred.
EDUCATION ABROAD UK SPONSORED PROGRAM DEVELOPMENT GRANT
Program Development Grant proposals are due by 5:00pm (EST) on September 1 (for travel during the spring semester or
later) or February 1 (for travel during the summer, fall semester, winter break, or later). Early submission of applications is
encouraged. Decisions will be made within 4-6 weeks of the deadline. Please provide the information requested below and
attach the following documentation:


a detailed, feasible and cost efficient budget and evidence of matching funds (note if partial funding would be
acceptable); and
a letter from the appropriate college dean or department/unit head explaining how the project contributes to the
international goals of the strategic plan of the college and acknowledging matching funds.
Questions, applications, and supporting materials should be sent to Dr. Anthony C. Ogden, Executive Director, Education
Abroad and Exchanges, a.ogden@uky.edu.
GRANT PROPOSAL OVERVIEW
Potential program title:
International destination city(s) and country(s):
Semester/Year to be offered (i.e., Summer 1 , 2013):
Site visit travel dates (if known):
Total amount requested:
SPONSORING COLLEGE/DEPARTMENT INFORMATION
Primary sponsoring college:
Primary sponsoring department/unit & Name of
Chairperson:
Name of budget officer within the department/unit:
Please provide a brief description of the education
abroad initiatives currently being pursued by the
department/unit.
Please explain how this potential program will extend
the education abroad goals for this unit.
2
INITIATING FACULTY MEMBER INFORMATION
Name of inaugural UK faculty member or instructor
that will direct the program:
Faculty member position/rank:
Email address:
Please describe previous education abroad program
leadership experience:
Please describe previous experience in the host
destination(s):
Names and roles of additional participating UK
faculty:
POTENTIAL PROGRAM INFORMATION
1.
BRIEF DESCRIPTION OF THE POTENTIAL EDUCATION ABROAD PROGRAM:
Is this an embedded education abroad1 course
or stand-alone education abroad program?
UK course number(s) & title(s):
Will the course(s) fulfill degree or UK Core
requirements? Please specify.
Total number of UK credits to be offered:
Will the course(s) require prerequisites?
Will this be a recurring program (Y/N)?
1
3
International programs offered for academic credit that includes a brief experience abroad as a minor component of a course (one credit or
less) for which most of the content is provided within the United States. This category generally includes short-term, usually facultydirected, group travel programs for which an international excursion is supplemental or embedded within an academic course. Embedded
programs are typically offered during the fall and spring semesters with travel occurring during semester breaks.
2.
PROGRAM LEARNING OUTCOMES:
Please provide at least three student learning outcomes for the overall program. These may be used for promotion and
outreach, and also for education abroad outcomes assessment research and program evaluation purposes.
a.
b.
c.
d.
e.
3.
STUDENT POPULATION:
Primary student populations/disciplines:
Estimated number of participants:
Minimum level of language proficiency:
Additional skills and knowledge required:
Please provide a brief explanation for how the
program and/or your recruitment efforts will
target traditionally underrepresented student
populations or disciplines (e.g., minority
students, first generation, low SES, STEM
majors, etc.)
4.
HEALTH, SAFETY & SECURITY CONCERNS:
All Education Abroad at UK programs must adhere to best practices in health, safety and security. Additionally, UK Risk
Management may be asked to review program structures to minimize institutional liability.
Per AR 4:9, the University does not sponsor or approve international travel for educational purposes in a country for which
a U.S. Department of State Travel Warning is in effect. However, the University will consider exceptions on a case-bycase basis. Exceptions are based upon petitions submitted by each student, faculty, or staff employee proposing the
travel, and are reviewed by the Travel Warning Subcommittee of the Education Abroad Advisory Committee.
Please review the following websites and identify any health and safety risks in the destination country(s) in the provided
textbox:







4
Center for Disease Control [http://www.cdc.gov/travel/]
Travel Warning and Consular Information [http://travel.state.gov/]
Overseas Security Advisory Council (OSAC) [https://www.osac.gov/Pages/Home.aspx]
UK Travel Medicine Clinic [http://ukhealthcare.uky.edu/]
HTH Worldwide [http://www.hthworldwide.com/
Business Procedures - Motor vehicle Insurance [http://www.uky.edu/EVPFA/Controller/files/BPM/E-14-1.pdf]
Business Procedures - Use of Motor Vehicles [http://www.uky.edu/EVPFA/Controller/files/BPM/E-14-2.pdf]
5.
PROGRAM SUSTAINABILITY PLAN:
Please provide an explanation on the overall viability, academic need and sustainability of the proposed education abroad
program. If this is a recurring program, please describe how the program will be managed over time.
6.
ADDITIONAL PROGRAM INFORMATION (IF ANY):
INITIATING FACULTY MEMBER INTERNATIONAL TRAVEL INFORMATION
1.
DESCRIPTION OF THE INTERNATIONAL PLANNING VISIT PLAN:
Please provide a brief description of where the initiating faculty member will be going for the planning visit and the focus
and structure of that visit.
5
2.
RATIONALE & GOALS FOR THE PROPOSED INTERNATIONAL TRAVEL:
Please provide a detailed explanation of why this site visit is needed and its implications for developing an education
abroad program. Would it be possible to develop this program without making this site visit?
REQUIRED AUTHORIZED SIGNATURES
We certify that the information we have submitted is accurate to the best of our knowledge. We also agree that this potential
program aligns with the international goals of the strategic plan of our college and that the faculty member has our consent to
move forward to developing the education abroad program explained herein.
Primary Sponsoring Department or Unit:
(Department Chair)
Primary Sponsoring College:
(Dean or Associate Dean)
_____________________________ Date___________
_____________________________ Date___________
Signature
Signature
____________________________________________
____________________________________________
Printed Name/Title
Printed Name/Title
Initiating UK Faculty Leader:
_____________________________ Date___________
Signature
____________________________________________
Printed Name/Title
Last Updated 8/1/16
6