HR Management Meetings:
Anschutz Medical Campus and Denver Campus - June 2nd, 2014
MINUTES
 Welcome
 Volunteer Policy update
The Experiental Learning office has received questions about student volunteers and the Volunteer
Policy; these calls should instead be directed to Human Resources. The Experiental Learning office
handles University of Colorado Denver undergraduate student formal internships that work with the
student’s institution for credit verse volunteer internships. A Volunteer Policy document table is
being designed to provide categories for volunteers and trainees indicating required documentation
and procedures. Risk Management will be providing additional clarification.
 HR Assessment project
The University has decided not to use AON Hewitt and instead will be working with Towers Watson.
Please click the following link to view the University of Colorado Boulder 2013 Human Resources
Assessment – Final Summary Report by Towers Watson. It is expected CU Denver will have different
recommendations, though not significant, across the campuses with some recommended best
practices being similar. The assessment will include three data gathering aspects:
o Interviews with high level stake holders either one-to-one or in groups.
o Surveys of customer service recipients to determine adequacy of service received.
o Inventory assessment of human resource functions performed.
 HCM update
The business process is moving along with a projected November 15th implementation date.
Currently the needed customized functions are being identified along with how they will interface
with vendors and other aspects. The integration goal for PeopleSoft is to streamline the work
processes.
 Competencies update
The Kenexa Competency and Compensation module is scheduled to be implemented next year. In
the next month or so the strategic plan is to determine ten university wide core competencies.
The core competencies established for all of the University of Colorado will be based on the
determined competencies for Classified Staff and University Staff.
 HR staff updates
o The Employment Rights Compliance & Investigation Manager position has been posted. August
1st is Melissa Luna’s last day; she will be moving on to the University of Idaho, in Moscow, Idaho,
as their Compliance Program Coordinator and Investigator for Human Rights. We wish her the
best.
o The HR Assistant position in the HR Operations has been posted with two open positions
anticipated to be filled, one to cover I9s and the other for PRA and temporary positions.
 HR calendar items for May & June: Harassment/Discrimination Training
We will continue to pursue notifications of the need to complete harassment/discrimination training
after the performance evaluation process is complete.
 Leave accrual for 9-month faculty
9-month faculty are eligible to accrue one-half month of sick leave per academic year of service.
One-half month has been determined to be 11 working days. The accrual of this leave is based on
completing the entire academic year with no proration and is to be applied only in those cases in
which a faculty needs to be replaced in the classroom.
 State rules regarding tracking of FMLA eligibility
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There is a change coming to the manner in which FMLA eligibility is determined. Although State Rule
5-21-A says “Full-time employees will be granted up to 520 hours per rolling 12 month period”
(effective July 1, 2014), the actual implementation of that rolling 12-month review will not start until
July 1, 2015. All classified employees will start the 2014-2015 fiscal year eligible to receive the full
520 hours.
HireView update
HireView is an on-line tool that can be used to record applicant interviews. Search committee
members can view the interviews at any time and can also rate applicants within the system. The
HireView pilot runs through September, 2014. If you would like to utilize, please contact your
Employment Consultant.
Enhanced Customer Services for university staff searches/SkillSurvey Process
Reviewed the attached document and highlighted changes to processes based on enhanced
customer service for university staff positions (see areas highlighted in yellow.)
SkillSurvey process – Discussed SkillSurvey processes included in the attached document
(highlighted in green). SkillSurvey will be used for university staff and classified staff positions. If
you would like to utilize for faculty or research faculty, please contact Carlos Miron.