Hillside School PTA Meeting Minutes
March 27, 2012
I. Call to order and welcome - Kim Mazzella and Christina Weiner 7:37 p.m.
II. Minutes:
-PTA Meeting Minutes-Joanne Dzama-Motion to approve February minutes by
Filona Leechow, 2nd by Dee Dee Pulver, all in favor.
III. Membership:
-PTA Membership-Sandra Lillo-no report
IV. Treasurer's Report:
-Financials-Lauren Stolfi-Bank Balance on hand as of February 1, 2012=$41,800.70
-Total income including account transfers = $2,525.95
-Total expenses including account transfers = $5,820.88
-Bank Balance on hand as of February 29, 2012 = $44,290.60
V. Correspondence:
-Correspondence-Debbie Wyatt-No new correspondence.
VI. President’s Report:
-Volunteer of the Month-Kim Mazzella-Each month, the PTA Executive Board
recognizes and highlights a Hillside parent for their hard work and commitment to
Hillside School. For the month of March, Kim presented a gift to
Jeanne Silbermann (Publicity Committee). CONGRATULATIONS!
VII. Reports:
-Spring Fundraiser-Christina Weiner-Report on Spring Fundraiser, overall positive.
Interesting ticket audit discussed, however, overhead not available so full presentation
tabled to next month’s meeting. However, some highlights were discussed. Important
to understand audit to analyze and discuss how it impacts our event decision for next
year. Emphasis must be placed on family basket donations-which provided
approximately $4500 with 48 baskets donated. Must recruit new people and find a
way to incorporate responsibilities and duties for class parents. Christina will follow up
with email to set up a Spring Fundraiser roundtable discussion to begin conversation
about next year’s event.
-Publicity-Jeanne Silbermann-Discussed her role on committee and how fun it has
been for her. You will need a 2nd person who is available during the day for photo
opportunities during school day. Important to try to get as many kids photographed as
possible, assuming they are cleared to be photographed-which is the hardest part to
manage.
-5th Grade Committee-A. Dinicola/J. Fitzgerald/F. Leechow-Discussed all events
being planned including the Boat Trip (buses scheduled, teachers have been notified,
letter going out to 5th grade parents at beginning of April and due need a minimum for
Adults. Must guarantee 105 total participants to get the middle floor), Class Gifts (they
are waiting on feedback from that committee), Bake Sales (will begin again 3 rd week in
April, reached out to chairs who ran it in the Fall, still need bakers and donators and
plan to set up a schedule for the upcoming sales to ensure enough staffing).
-Yearbook-Jenn Larsen-Process going very well. Cover contest went well-thank you
to Michele Martine for organizing, Yearbook messages are done, surveys completed
and typed, they should be finishing up next week. They will have a proofreading party
coming soon. Orders were due by end of March. Sent a class mom email to remind.
Think about increasing price for next year.
-Multicultural Night-Lauren Stolfi-Will take place on April 25. Currently there are 10
countries represented and more are welcome. There is more of a variety in the
performances this year than in prior years. We have about 5-6 performances and a
fashion show. Volunteers are still needed for the welcome table (about 4-5).
-Nutrition Committee-Joanne Dzama-Fruit distribution was successful. Watermelon
was the big winner! Fitness Challenge still ongoing. Sheets due back no later than
4/12 for consideration for prize. Family night will take place on June 1 st will have a
Fitness/Wellness theme.
-PPEC-Dee Dee Pulver- 2 events happening in town. LACE sponsoring a Shine the
Light on Autism event on 4/23 from 7-8PM at the oval. Come out to support. SPAC
sponsoring many initiatives and programming within the schools, especially transition
issues from elementary school to middle school. Reported on “include me” program
coming to Livingston and passed out flyers on events. This is a beginning of
something great in town; look for more info to follow.
-Nominating Committee-Filona Leechow-Still need nominations for Co-President
and Treasurer for next year. Please talk amongst friends for nominees.
-1/2 day activity-Kim DePalma-90 kids currently registered. A little lower than our
typically 125, however understand that we still get late registrations. They are all set
and looking forward to the event. Replacement entertainer due to 1st booked guy who
forgot he was going on vacation with his family.
-Cultural Arts-Amy Dinicola-Poetry Alive is happening this week for 4th and 5th
graders only. Looking forward to a great event. The kids really enjoy it.
-Art Appreciation-Jenn Larsen-will happen after the NJ Ask testing. Jenn is working
with Kathleen Small and has developed lesson plans for each grade level. All supplies
and lessons will be given to the volunteers who need to facilitate within the classroom.
Beginning of May will reach out for volunteers who then need to coordinate with
teacher on a mutually agreed on date for lesson.
-Clothing Drive-Amy Dinicola-Currently set for April 21. Looking to change the date
to April 28 to coincide with Multicultural Night. More details to follow in the weekly
WWB.
-Mother’s Day Plant Sale-Kim Mazzella-Tammy Minsky is chairing and is currently
bidding out plant purchase price. Kids will have 2 types to choose from and plan to
send home an envelope for pre-paying.
-Book Fair-Kim Mazzella-Will take place in June 6th at Barnes and Noble. Kathleen
Small is chairing this event. Each child will get a $4 gift card that must be used during
the hours of 6-8PM that evening.
-Spring Apparel Sale-Joanne Dzama-look for new flyer coming out mid-April with
new items specific for Spring/Summer. Thank you to Alison Joachim for organizing
and picking items!
VIII. Comments from Mrs. Szeles: Not present
IX. Additional Comments/Questions: Possibly offering discount for multiple children for events
and programs at school?
DATES TO REMEMBER:
April 2-6: School Closed
April 11-13: ½ day for Conferences
April 24: PTA Meeting (Nominating Committee supply names for open positions)
April 25: Multicultural night
April 21 or 28: Clothing Drive
Adjournment- 9:05 p.m. by Kim Mazzella