mHealth App RFP Supporting Text Here (Arial Regular) The purpose of this RFP tool is for the identification of capable firms to provide requested application development services. The RFP provides an opportunity to develop high level structures and organization of requests related to the development of a mobile application. While the RFP seeks detailed information to facilitate the selection process of potential vendors, individuals forming this document should consider the following when organizing a proposal: Clearly communicate deadlines dates, response format, and any other organization specific requirements Questions should focus on the most critical requirements. Stipulate that firms provide a summary of their proposed service methodology and corresponding tools to achieve the engagement deliverables Require that all responses clearly define the solutions and deliverables to achieve the overall engagements requirements Set the firm’s expectation that their response may be used as an attachment to a negotiated contract. The RFP should clearly state budgetary constraints if applicable. A number of online resources exist for organizations to interact with developers. One such website is www.apptank.com1 where developers can “bid” on open development requests. Organizations should consider the tradeoffs of selecting local versus non-local developers in conjuction with cost constraints or the need to engage vendors quickly regarding change requests. Following the submission of the RFP, requesting organizations should provide adequate time for in depth company analysis, presentations by selected firms, and contract negotiations. RFP writers should seek feedback from key stakeholders in the project and always follow organizational guidelines for vendor selection. In addition, proposal writers should seek review by an organizations legal department before releasing Disclaimer The inclusion of an organization name, product or service in this document should not be construed as a HIMSS endorsement of such organization, product or service, nor is the failure to include an organization name, product or service to be construed as disapproval 1 the RFP as certain organizations may require certain terms or conditions from vendors. REQUEST FOR PROPOSAL (RFP) PROFESSIONAL SERVICES TO CREATE MOBILE SMART PHONE APPLICATIONS FOR Insert Organization Name XXXX 1. REQUEST FOR PROPOSAL Insert Organization Name is seeking proposals from experienced and qualified firms or individuals to assist with the development of a multiplatform (iOs and Android) application. 1.1. GENERAL CONTACT INFORMATION Firms responding to this RFP shall submit responses to the proposal electronically2 or in hardcopy format to the following address: Insert Organization Name Insert Organization Name and Address Attn: Insert Project Manager Insert Organization Name 1.2. BACKGROUND Insert Organization Name Description of organization Insert Brief RFP purpose Financial Constraints /Insert Budget 1.3. SERVICES REQUESTED The period during which the services described herein will commence upon award of the contract. The contractor shall make the final version of the application available to the public for free download via Application Marketplaces on both iPhone and Android devices by insert date. The contractor will also make the application available for free download via the Insert Organization Name website. This project shall not be constrained from distribution to the public by any copyright, trademark, or other legally restricting process. The contractor will provide an unconditional service warranty to insure that the application is error free, accessible by the INSERT ORGANIZATION NAME community, and meets the design standards for one year from the date of public release. All source code and keys to external sources used and required to run the application and download the application will be the property of INSERT ORGANIZATION NAME. Source 2 Electronic submission is preferred and encouraged. code may be replicated and/or modified for future developments by the contracting entity. A detailed description of requested services is found in Section 2 of this RFP. Qualifications of the Contractor (Please provide resumes of professional staff directly involved in development when submitting final proposal) The contractor must have experience in Android application development, Android SDK, iOS, APIs, Java, C, and C++ or other relevant programming languages. Experience should be documented in the staffs’ resumes’ The contractor should have experience with large data sets and various data formats (XML, KML, CSV), SharePoint, and web services and APIs. Prior work developing applications for associations or non-profit organizations should be highlighted or hospitals. 1.4. TECHNICAL QUESTIONS Technical questions regarding this Request for Proposal (RFP) shall be directed by email or phone no later than insert date and time: Insert Contact Name Email: Insert Contact Email Technical questions must reference this RFP (Insert Organization Name RFP) and include the individual’s name, company, address, and contact information. Interested persons may become registered bidders by notifying Insert Project Manager of their interest by email to insert contact email. 1.5. PRE-BID CONFERENCE CALL A pre-bid conference call will be offered for this RFP. The pre-bid conference call will be held via INSERT SERVICE and DATE AND TIME OF CALL Attendance at the pre-bid conference is not a requirement to submit a bid. Attendance or non-attendance on the call will not influence the awarding of the contract. Please email insert contact name to obtain a calendar invite. 1.6. EVALUATION CRITERIA Part 1-Written Proposal Proposals will be evaluated on the basis of the overall best value for Insert Organization Name based on the quality, service, price, and other criteria set forth in this document but not limited to: The proposer’s demonstrated experience in similar projects; The proposer’s business and technical reputation and capabilities, and, where applicable, the experience of its personnel, financial stability, track record, and references of current and former customers; The articulation of creative solutions regarding project budget and scope; The proposed project resources and the skills, knowledge, and previous experience of the resources; The proposed plan of approach and work schedule; The proposed methodology for coordination with Insert Organization Name; The quality of submission; Any other criteria set out in the RFP or otherwise reasonable and considered relevant. Questions in section 2 in BOLD require a response. Part 2- Invited Interviews Select firms whose proposals most closely meet the needs of Insert Organization Name will be invited to present proposals via Web Ex or in person on a mutually agreed upon date. 1.7. SELECTION PROCESS After the period has closed for receipt of proposals, each proposal will be examined to determine compliance with the format and information requirements specified in the RFP. Any proposal that does not meet the format and information requirements may be eliminated from competition and returned to the consultant. INSERT ORGANIZATION NAME may reject any proposal if it is conditional, incomplete, or contains irregularities. Insert Organization Name also reserves the right to reject all proposals. A Selection Panel will review each proposal that meets the format and information requirements. Following independent evaluation of the proposal, the top candidates may be requested to participate in an interview to determine and select the consultant that most closely meets the needs of Insert Organization Name; however, Insert Organization Name reserves the right to select based solely on the written proposal. The selected firm will be notified by email of the results. 1.8. ADDENDUMS Addendums to this proposal will be released by INSERT ORGANIZATION NAME to bidders. INSERT ORGANIZATION NAME reserves the right to change this proposal and will notify current proposers of any changes via email. 1.9. IMPORTANT DATES Pre Bid Call: Questions Close: Completed RFP Due: Notice of Award: 1.10. SUBMISSION PROCESS All documents are required to be received by Insert Organization Name prior to the Submission Deadline. Proposers may deliver the documents Insert Date: Via email In person (hand delivered); or By common carrier (e.g., U.S. Mail, FedEx, etc.); or INSERT ORGANIZATION NAME Insert Organization Name Address Via Email Email Contact: Insert Organization Name Contact A completed Application Packet will include the following: 1. Letter of interest/Executive Summary 2. Proposal 3. Reference Client 4. Resumes of Key Personnel 1.11. INSERT ORGANIZATION NAME IS A FEDERAL CONTRACTOR Insert Language if the requestor is a federal contracting body. Certain regulations exist and the RFP should undergo legal review prior to release to developers. 2. REQUESTED SERVICES/FUNCTIONS 2.1. The following section provides a description of services requested in association with the development of the application. A conceptual organization is provided for the benefit of the proposer. However, the scope of the project outlined within this proposal may change. 2.2. Conceptual Outline (Think how the user moves through the application) Notifications/ Warnings For patients Insert Hospital or Organizations Specific Functionality App Landing Page (Geographical Setting) Insert Hospital or Organizations Specific Functionality Insert Hospital or Organizations Specific Functionality 2.3. APPLICATION LANDING PAGE Describe splash page Provide marketing or design support if available Consider cost of graphic designers 2.4. Desired Feature 1 INSERT ORGANIZATION NAME is requesting a feature to notify INSERT ORGANIZATION NAME patients regarding XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Please describe your firms approach to implementing such a feature. 2.5. Desired Feature 2 INSERT ORGANIZATION NAME is requesting XXXXXXX Please describe your firms approach to implementing such a feature. 2.6. Desired Feature 3 INSERT ORGANIZATION NAME is requesting XXXXXXX Please describe your firms approach to implementing such a feature. 2.7. Desired Feature 4 INSERT ORGANIZATION NAME is requesting XXXXXXX Please describe your firms approach to implementing such a feature. 3. DEPLOYMENT AND DEVELOPMENT SCHEDULE 3.1. Please provide a detailed project guide and timeline including scheduled meeting to meet the XXX deadline. 4. TRAINING/WARANTY 4.1. Please provide detailed information regarding training offered or support during warranty period. 4.2. Please provide a detailed description of the warranty offered. 5. PROFESSIONAL SERVICE FEES 5.1. Insert Organization Name is considering tablet optimized applications and future upgrades to this application. To assist with future budgeting efforts, the following information is requested. Please provide an overview of professional service fees which would include maintenance or changes outside the warranty period of one year. Are programming fees charged on an hourly basis for additional work outside the scope of this RFP? If applicable, please indicate any discounts for return business and or upgrades to previously designed applications. 6. REVIEW AND APPROACH TO ADVERTISING/REVENUE GENERATION 6.1. If ads are included please describe how revenues will be generated and ads placed within the application. 7. IT QUESTIONS 7.1. Please utilize this space to ask any specific IT requirements of INSERT ORGANIZATION NAME IT staff, be it integration, current software or enterprise wide solutions. 8. PLEASE PROVIDE CLIENT CONTACT INFOMRATION TO SERVE AS A REFERENCE 8.1. Please provide contact information for a previous client to serve as a reference.