Creating a Policy Framework
and FY14 Proposed Budget
Presentation to the EEC Board
November 13, 2012
EEC Mission Statement
The Massachusetts Department of Early Education and Care (EEC)
provides the foundation that supports all children in their
development as lifelong learners and contributing members of the
community, and supports families in their essential work as parents
and caregivers.
2
Strategic Plan Context
The presentation of the FY14 budget request is in the context of
the EEC Strategic Plan.
QUALITY: Create and implement a system to improve and
support quality statewide.
WORKFORCE: Create a workforce system that maintains
worker diversity and provides resources, supports, expectations,
and core competencies that lead to the outcomes we want for
children.
ACCESS: Increase and promote family support, access, and
affordability. All preschool children have access to high quality
pre-kindergarten programs that meet family needs.
ACCESS / TRANSPORTATION: All preschool children have
access to high quality pre-kindergarten programs that meet
family needs.
INFRASTRUCTURE: Build the internal infrastructure to support
achieving the vision.
3
EEC Total Available Budget
$570
$554
$550
$537
(Amount in Millions)
$530
$510
$505
$509
$496
$495
$490
$470
$488
$468
$450
FY2006
4
FY2007
FY2008
FY2009
FY2010
FY2011
FY2012
FY2013
Building the Foundation: Highlights
Over the past three years we have made a significant amount of
progress improving the infrastructure and delivery of the early
education and care system. We are ready for an investment in our
future to sustain this partial list of successful initiatives and create
new ones.







5
QRIS
Professional Qualifications Registry
Workforce Development
Kindergarten Formative Assessment
RTTT-ELC: Birth to Grade 3 (a significant investment in
community quality)
Early Learning Standards Aligned with Common Core
Updated Licensing Regulations
EEC Policies Related to FY14 Budget
The requests for FY14 funding are in the context of long held and
firmly developed EEC policies.
6
1.
Quality Investment: EEC Rates will support the cost of
providing high quality childcare to ensure access for high needs
children.
2.
Access for High Needs Children: EEC will seek to ensure that
parents of birth to age eight children have access to high quality
early education and care experiences. EEC will support the
workforce by ensuring that sibling access is open, thus allowing
parents to participate in the workforce.
3.
Quality Programs: QRIS positions a program to support
children and have a better chance to meet potential.
4.
Transportation: EEC is committed to increasing and ensuring
the health and safety of all children who receive transportation to
EEC childcare.
5.
Accountability: EEC will monitor the regulations and ensure
programs receive feedback to improve, remove, or prevent
practice that does not lead to outcomes for children across all
domains of development in early education
and care and out of school time.
Recommendations
This presentation presents the following recommendations made by the combined
Fiscal and Policy and Research Committees:
An Investment in Quality: $15,594,821
Aligned with our mission and our Strategic Plan, we will invest in quality through
and by the following:
•
Investment in Workforce Quality: A rate increase of 3% or $13,790,577
supports an increase in salaries, benefits, and stipends for child care
workers.
•
Investment in Quality Program Sustainability / Quality Rating Improvement
System (QRIS): A set-aside of $1M supports our investment in QRIS and
helps sustain program improvements supporting children in care.
•
Quality Infrastructure: $804,244 to support staffing which holds child care
providers accountable for health and safety, quality care, and quality
programs.
An Investment in our Children and Families: $36,209,423
•
Access will be opened for preschool age children.
An Investment in Transportation: $17,586,713
•
This request for funds affirms the Board’s vote in June 2012 to increase the
rate paid for transportation to support improvements in the system and the
addition of one adult monitor on all vehicles carrying infants, toddlers, and
preschool children.
Total Funding Request: $69,390,957
7
Investment in Workforce Quality
The presentation of the FY14 budget is in the context of the EEC
Strategic Plan: WORKFORCE.
Strategic Direction: Create a workforce system that maintains
worker diversity and provides resources, supports, expectations,
and core competencies that lead to the outcomes we want for
children.
Indicator of Success: The early education and care workforce
has a well-defined career ladder that adequately and fairly
compensates educators as professionals.
Value: Our workforce is the backbone of our services; we value
and support their skill development, diversity, and fair
compensation.
RATE INCREASE: $13,790,577 (27% of $51M)
A rate increase of 3% in all caseload accounts will allow providers
to invest in the workforce and other program quality
enhancements. Programs must be participating in QRIS to receive
the rate increase.
8
Investment in Quality Program Sustainability
The presentation of the FY14 budget is in the context of the EEC Strategic
Plan: QUALITY.
Strategic Direction: Create and implement a system to improve and
support quality statewide.
Indicator of Success: Massachusetts’ Quality Rating and Improvement
System (QRIS) has been developed, validated, funded, and implemented
with full involvement of EEC’s community partners and EEC staff. MA has
standards for quality in early education and care programs that are
research-based, broadly understood, successfully implemented, culturally
appropriate, and aligned with a quality-building support system.
UPK Appropriation Language states, in part, “…provided further, that
any newly-funded programs designated as Massachusetts Universal PreKindergarten Program participants shall fall within the quality standards
established by the Massachusetts quality rating and improvement
system; provided further, that programs receiving grant funds may use
the funds to enhance teacher and staff quality and compensation, enhance
program quality through participation in the Massachusetts quality
rating and improvement system…”
Value: We value all children and all families. Families live within
communities and must be reached and supported in ways that maximize
accessibility.
QUALITY PROGRAM SUSTAINABILITY: $1,000,000
9
Investment in Quality Infrastructure
The presentation of the FY14 budget is in the context of the EEC
Strategic Plan: INFRASTRUCTURE.
Strategic Direction: Build the internal infrastructure to support
achieving the vision.
Indicator of Success: EEC regions have the staff, resources,
and stakeholder partnerships required to achieve the breadth of
the agency’s readiness vision.
Value: Our workforce is the backbone of our services; we value
and support their skill development, diversity, and fair
compensation.
INFRASTRUCTURE: $804,244
This is our mechanism to support and hold programs accountable.
10
Investment in our Children and Families
The presentation of the FY14 budget is in the context of the EEC
Strategic Plan: FAMILY SUPPORT, ACCESS, AND
AFFORDABILITY.
Strategic Direction: Increase and promote family support, access,
and affordability.
Indicator of Success: Families are aware of the mixed early
education and care system and have access to affordable, highquality early education and care services.
Value: All children can succeed and we have the responsibility to
help them do that.
ACCESS: $36,209,423 (71% of $51M)
EEC proposes to open up access for siblings of children in care. We
propose to open access to preschool children on the waitlist.
11
Investment in Quality Transportation
The presentation of the FY14 budget is in the context of the EEC
Strategic Plan: QUALITY.
Strategic Direction: Create and implement a system to improve
and support quality statewide. Increase and promote family
support, access, and affordability
Indicator of Success: Early education and care services are
delivered through a seamless system that is responsive to the needs
of all families and provides supports and resources. Comprehensive
services … are embedded in the delivery of services for families and
children.
Value: We value all children and all families. Families live within
communities and must be reached and supported in ways that
maximize accessibility.
TRANSPORTATION: $17,586,713
12
Proposed FY14 EEC Budget
Line Item
3000-1000
3000-2000
3000-3050
3000-4050
3000-4060
3000-5000
3000-5075
3000-6075
3000-7050
3000-7070
13
Descriptor
Administration
Access Management
Supportive
TANF Related Child
Care
Income Eligible Child
Care
Transportation
Grants to Head Start
UPK
Mental Health
Services for Infants and
Parents
Quality Improvements
Reach Out and Read
$
$
$
FY13 Budget
12,322,954
5,933,862
77,330,875
$
125,495,740
$
231,870,452
$
Projected FY14
Cost
Proposed FY14
Budget
$
12,322,954
$
5,933,862
$
77,330,875
$
125,495,740
$
$
268,079,875
17,586,713
8,000,000
$
8,000,000
$
$
7,500,000
750,000
$
$
7,500,000
750,000
$
18,164,890
18,164,890
15,594,821
750,000
557,509,730
$
$
750,000
488,118,773
$
$
36,209,423
17,586,713
$
15,594,821
$
$
$
69,390,957
$
$
Proposed FY15 EEC Budget
Line Item
3000-1000
3000-2000
3000-3050
Descriptor
Administration
Access Management
Supportive
TANF Related Child
3000-4050 Care
Income Eligible Child
3000-4060 Care
Transportation
3000-5000 Grants to Head Start
3000-5075 UPK
3000-6075 Mental Health
Services for Infants and
3000-7050 Parents
Quality Improvements
3000-7070
14
Reach Out and Read
Proposed FY14
Budget
$
12,322,954
$
5,933,862
$
77,330,875
Projected FY15
Cost
$
125,495,740
$
$
$
$
$
268,079,875
17,586,713
8,000,000
7,500,000
750,000
$
$
18,164,890
15,594,821
$
$
$
750,000
557,509,730
$
$
Proposed FY15
Budget
$
12,322,954
$
5,933,862
$
77,330,875
$
125,495,740
$
298,079,875
$
$
$
8,000,000
7,500,000
750,000
5,771,695
$
$
18,164,890
21,366,516
35,771,695
$
$
750,000
575,694,712
30,000,000
Appendix
Investment in Workforce Quality
1. Offsetting the Funding Gap
2. Quality Investment: Rate Comparison Center Based Programs
3. Quality Investment: Rate Comparison Family Child Care
4. Investment in Workforce Quality Summary
5. Infrastructure Cost
Investment in Our Children and Families
1. Caseload Waitlist Since 8/2011
2. EEC Waitlist vs. IE Children Served
3. PreSchool Children on Waitlist
4. Investment in Children and Families Summary
Investment in Quality Transportation
1. Transportation Board Vote
2. Quality Transportation Summary
15
Offsetting the Funding Gap
$70
$66
$58
$60
$50
$48
$45
$40
Funding Gap
Total SAC, ARRA, RTT/ELC
$30
$20
$20
$13
$10
$3
$3
$0
FY2010
FY2011
FY2012
FY2013
Since FY09, EEC’s total available funds have decreased as shown by the red bar which signifies
the amount of reduction each year compared to FY09. The green bar shows how additional funds
have offset the funding gap each year since FY09.
16
Quality Investment: Rate Comparison
Center Based Prices by Age
The most recent Massachusetts Market Price Child Care Survey shows that even
with the implementation of the infant rate for all infants and toddlers, we will not be
close to reimbursing at the federally suggested level of the 75th percentile.
Region
Western
Central
N.E.
Metro
S.E.
Boston
Age Group
Infant
Toddler
Preschool
Infant
Toddler
Preschool
Infant
Toddler
Preschool
Infant
Toddler
Preschool
Infant
Toddler
Preschool
Infant
Toddler
Preschool
EEC Rate
$47.90
$43.20
$33.40
$49.20
$44.20
$33.40
$54.95
$49.55
$35.65
$59.50
$52.85
$36.70
$48.00
$44.20
$33.40
$54.55
$48.40
$36.70
50 th
75 th
Percentile Percentile
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
52.00
49.00
36.00
53.50
50.00
40.00
70.00
62.00
48.04
75.00
70.60
57.80
50.00
47.00
39.00
65.00
60.00
45.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
64.60
58.20
44.00
65.80
60.00
51.00
80.00
73.80
57.00
84.00
81.76
66.51
58.40
54.00
46.00
79.00
76.11
60.00
EEC
Market
Access
Rate
31%
12%
7%
13%
17%
11%
5%
4%
3%
10%
7%
6%
17%
8%
7%
15%
13%
5%
“EEC Market Rate Access” means that families can access this percentage of child
care facilities based on the rates we offer.
17
Quality Investment: Rate Comparison
Family Child Care Prices By Age
The most recent Massachusetts Market Price Child Care Survey shows that
even with the implementation of the infant rate for all infants and toddlers, we will
not be close to reimbursing at the federally suggested level of the 75th
percentile.
Region
Western
Central
N.E.
Metro
S.E.
Boston
Age Group
Infant
Toddler
Over Age Two
Infant
Toddler
Over Age Two
Infant
Toddler
Over Age Two
Infant
Toddler
Over Age Two
Infant
Toddler
Over Age Two
Infant
Toddler
Over Age Two
EEC Rate
$30.10
$30.10
$26.40
$31.80
$31.80
$26.40
$31.50
$31.50
$27.85
$34.35
$34.35
$27.85
$31.80
$31.80
$26.40
$31.50
$31.50
$27.85
50 th
Percentile
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
35.00
32.00
32.00
40.00
40.00
36.00
35.50
40.00
35.00
57.50
56.00
55.00
40.00
40.00
40.00
35.00
34.00
30.00
75 th
Percentile
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
37.00
35.00
35.00
48.00
45.00
44.00
50.00
50.80
50.00
65.00
65.00
66.00
50.00
45.00
45.00
40.00
40.00
35.00
EEC
Market
Access
Rate
29%
43%
9%
13%
20%
10%
35%
34%
22%
4%
5%
1%
13%
19%
3%
28%
37%
16%
“EEC Market Rate Access” means that families can access this percentage of child care
facilities based on the rates we offer.
18
Investment in Workforce Quality Summary
Rate Increase for Quality: $13,790,577
19

The cost of a 3% increase rate increase for programs in QRIS has
been added as a separate cost for each of the caseload accounts
and is part of the overall $50M request.
 IE: $7,645,174
 DTA: $4,397,492
 DCF: $1,747,911

We are now in our fourth year of no rate increase. The last rate
increase was March 2009 when we gave .45%. This did not
correct the market.

This is the longest gap since FY02 – FY04.

We will implement the same policy for the rate increase as used
in FY09: “This increase shall be directed to expenditures for
salaries, benefits, and stipends for professional development of
early education and care workers or other programmatic quality
improvements.”

Programs must be participating in QRIS to receive the rate
increase.
INFRASTRUCTURE COST
In November, 2010, the Board recommended the staffing pattern recommended below.
If we were to increase funding for access, it is even more critical to fill the open
positions in Fiscal, Policy, Quality Supports, and Communication.
Salary
Post RTTT
Child Care Licensing Specialist *****
Total FY14
$50,265
16
16
Director of Operations **
$85,276
1
Director of Community Partnership and
Outreach ***
$75,000
1
$75,000
$75,000
$76,000
$61,303
$61,303
$61,303
$61,303
$59,292
1
1
1
1
2
2
3
13
$75,000
$76,000
$61,303
$61,303
$122,606
$122,606
$177,877
$771,695
Director of Policy, Evaluation & Research
Deputy General Counsel
Policy Analyst - QRIS
Policy Analyst - Generalist
Family/Community Quality Specialist
Educator Provider Support Specialist
Audit Resolution: Fiscal Monitor ****
Total FY15
20
Board
Rec'd FTE
*
*FTEs authorized in state account: 155.3
**Repositioned Director of Human Resources
*** Position funded in RTTT; will end 12/2015.
**** One postion funded by Federal Grant RTTT
***** Licensing Specialists; priority to fill positions
$804,244
$804,244
Pre RTTT
$804,244
$804,244
$75,000
$76,000
$61,303
$118,584
$330,887
Caseload Waitlist Since 8/2011
*Waiting List Category
8/31/11
Total
9/29/11
Total
10/31/11
Total
11/30/11
Total
12/31/11
Total
1/31/12
Total
2/29/12
Total
3/31/12
Total
4/30/12
Total
6/30/12
Total
7/31/12
Total
8/31/12
Total
9/30/12
Total
Child of Foster Care
116
125
131
137
143
153
149
162
205
216
215
227
255
269
Child of Homeless family
133
139
140
144
158
181
186
201
315
342
374
410
460
482
Child of Military Personnel
45
48
51
50
54
56
54
57
68
69
71
71
79
95
Child of Teen Parent
130
152
160
174
187
195
234
247
312
343
355
380
427
461
Child w ith Special Needs
823
849
893
936
975
1,031
1,083
1,149
1,449
1,577
1,676
1,765
1,978
2,056
66
83
124
123
123
Continuity of Care: Prior Year Summer
Only
Continuity of Care: Aging Out
171
278
283
285
280
279
288
289
301
310
312
315
405
404
Continuity of Care: Approved Break in
Service
226
275
286
294
301
303
309
315
337
353
359
383
448
450
Continuity of Care: ARRA
49
127
127
126
125
125
143
137
159
162
159
160
151
148
Continuity of Care: Geographic Relocation
60
69
65
67
73
84
86
90
118
123
134
142
182
171
Continuity of Care: Homeless Contract
5
5
5
5
8
8
8
10
16
17
18
19
20
20
Continuity of Care: Supportive Referral
83
93
98
102
100
108
112
114
184
204
226
233
247
255
Continuity of Care: Teen Parent Contract
22
20
20
20
20
20
22
21
23
23
23
23
31
32
20,533
21,281
21,742
22,711
23,638
24,581
26,009
26,946
28,818
30,564
31,958
33,370
37,113
38,268
6
14
26
347
32
144
171
482
220
253
268
General Priority
No Priority - Other Family Member
-
-
-
Grandparent/Guardian Families
298
317
321
327
329
337
31
361
461
482
631
504
542
538
Parent w ith Special Needs
461
473
479
496
509
531
570
551
657
681
193
734
795
795
Sibling: Contract
229
240
244
250
266
282
330
334
485
460
700
516
602
630
Sibling: Voucher
447
514
549
575
605
641
680
683
685
603
500
684
734
745
Summer only care
590
592
596
591
586
595
619
621
736
748
653
875
876
888
-
656
636
944
623
590
561
N/A
Grand Total
21
5/31/12
Total
*Waitlist Data as of August 2011 is reported from KinderWait
** Excludes Unborn children, Children 13 or older, “0” zip codes and towns out of state.
ACCESS
EEC Waitlist vs. IE Children Served
50,000
45,000
40,000
35,000
30,000
Waitlist
IE Served
25,000
20,000
15,000
22
Jul-12
Apr-12
Jan-12
Oct-11
Jul-11
Apr-11
Jan-11
Oct-10
Jul-10
Apr-10
Jan-10
Oct-09
Jul-09
Apr-09
Jan-09
Oct-08
Jul-08
Apr-08
Jan-08
Oct-07
Jul-07
10,000
Spike in July 09 is due to 3A to 3D transitional children from
DTA to IE.
PreSchool Children on Waitlist
Priority
Infant
Toddler
School Age
Child Of Foster Care
17
44
93
115
269
Child Of Homeless Family
52
102
162
166
482
Child Of Military Personnel
11
24
36
24
95
200
164
84
13
461
63
264
681
1,048
2,056
1
1
121
123
12
41
347
404
35
123
285
450
4
5
32
107
148
Continuity Of Care: Geographic Relocation 3
13
50
105
171
Child Of Teen Parent
Child with Special Needs
Continuity of Care: Prior Year Summer Only
Continuity Of Care: Aging Out
4
Continuity Of Care: Approved Break in Service
7
Continuity of Care: ARRA
Continuity Of Care: Homeless Contract
1
4
10
5
20
Continuity Of Care: Supportive Referral
12
39
93
111
255
1
12
12
7
32
3,920
7,809
11,960
14,579
38,268
Grandparent/Guardian Families
16
83
167
272
538
N/A
24
116
187
234
561
No Priority - Other Family Member
15
17
35
201
268
Parent with Special Needs
41
131
275
348
795
Sibling: Contract
164
124
82
260
630
Sibling: Voucher
236
156
65
288
745
2
11
28
847
888
4,793
9,166
14,217
19,483
47,659
Continuity Of Care: Teen Parent Contract
General Priority
Summer Only Care
Total
23
PreSchool
Total
October 31,
2012
Investment in Children and Families Summary





24
There are 47,659 children on the waitlist.
Of the 47,659 children on the waitlist, 14,217 (29.83%) are
preschool children.
With $36.2M available and at an average cost of roughly $7,400
per preschool child in IE, we estimate that we can serve
approximately 4,893 children.
4,893 children is roughly 34.4% of the total number of eligible
preschool children.
We are serving 30,283 children in the IE caseload account as of
September’s reports. Adding 4,983 children to our caseload
takes us back to November 2010 when we last served 35,266
children in the IE account.
TRANSPORTATION COST
In June 2012 the Board voted as follows:
Subject to a supplemental budget appropriation the Board
approves an increased transportation provider reimbursement
rate of $16.51 for round trip transportation and $11.11 for oneway transportation for all infants, toddlers, and preschool age
children with the requirement that, if the recommended
reimbursement rate increase is funded, entities that receive
transportation payment from EEC for infants, toddlers, and
preschool age children must dedicate one adult monitor on all
vehicles. The transportation rate of $9.00 per day round trip and
$6.00 per day for one way transportation will remain in effect for
all transportation providers that transport school age children.
25
Quality Transportation Summary
26

The last transportation rate increase was in May 2006 when the
one way rate increased from $5 to $6 and the round trip rate
increased from $7.50 to $9.00.

The rate of $16.51 per round trip makes providers whole for the
staff time already directed to satisfying the following
recommendations:
 Management Responsibility
 Parent Notification
 Passenger Logs
 Secondary Vehicle Inspection

AND places an adult monitor on vehicles based on the number of
children, ages, and length of routes.

Vehicle monitoring devices will not be required.

The priority for any transportation funding received will be
dedicated to the cost of monitors followed by a sustained
emphasis on training.