Accounting & Reporting Group
History
Date
June
05/12/11
04/14/11
03/10/11
02/10/11
12/9/10
11/11/10
10/14/10
9/9/2010
5/13/2010
4/8/2010
3/10/2010
2/18/10
Topics
No Meeting
FINANCIAL
 Yearend Departmental Cut Off Schedule
 CONCUR Questions/Issues
 Cell Phone Policy
HR
 Temporary eRecruit
 Salary Program
HR
 Student & Non-Student Temporary Employment
Changes
 Additional Pay Lines Changes
 Departmental Budget Earnings Changes
 2011 Salary Program
 Timekeeping Updates
FINANCIAL
 CONCUR Brown Bag Q & A
FINANCIAL
 CONCUR Interchange Meeting
FINANCIAL
 Concur Update
 Sub Certification Update
 Accounting & Reporting Group List Review
 Cell Phone Policy Update
HR
 COI/COC Update of Forms & Processes
 Holiday Time
 Benefit Changes for FY11
FINANCIAL
 Concur Roll Out
 Annual Sub Certification
HR
 Updates
Moved to Friday, 10/15/2010
FINANCIALS
 New SPG Cell Phone & Electr Device Policy
FINANCIALS
 Foreign Per Diems
 45 Day Reimbursement Rule
 New Cell Phone and Computer Policy
 Concur Update - Live on Flint Campus,
February 2011
 Cash via ATM and Petty Cash Withdrawals
HR
 Updates
FINANCIAL
 Accounting Office
o FY2010 Yearend Departmental
Schedule
o Travel & Hosting Policy – 45 day
reimbursement rule
 Budget Office
o FY2010 Yearend
Budget/Carryforward/Merit Schedule
CANCELLED – Emails were sent to the group
CANCELLED – Emails were sent to the group
FINANCIAL

Marketing Progam Code - #12258 (for the entire
campus
HR
Document1
1
Presenters

 Dalana Moore
 Beth Manning
Attendance

Beth Manning

Dalana Moore
28

Dalana Moore
95


Dalana Moore
Beth Manning
27


Dalana Moore
Beth Manning
27

Ed Jennings
30


Dalana Moore
Beth Manning
30


Dalana Moore
Christy Brownell
22



Dalana Moore
Beth Manning
Peggy Roddy
31
Date
Topics
 eRecruit
 HR Professional Development
 Time-Keeping (Why we don’t have Comp time)
 Merit Program Outline
 M-Healthy Departmental Fee
Research Office
 HSIP
 Sponsored Project expense transfers
1/14/2010
12/10/09
CANCELLED – Emails were sent to the group
FINANCIAL
 Updates
HRMS
 File Retention
FINANCIAL
 New Travel & Hosting Forms
 Reconciliation Training – Still Available!
HRMS
 Ethnicity Confirmation
 Upcoming Workshops
 eRecruit Gear-Up
FINANCIAL
 PCard EO Annual Report
 Concur Updates/Event ID
 PCard Restricted Commodities
 Accessing Gross Pay Registers
 Accessing Statement of Activities
 Reconciling your Statements with Bus Objects
 Training Sign Up Lists
o BO Refresher – Group Training
o Reconciliation – Individual Training
HRMS
 eVerify
 New Overtime Hours Reporting Policy
 PeoplePay and Unemployment Compensation
 Holiday Schedule for 2010
 Upcoming Workshops
 Updated list of Acct & Rpting Members
FINANCIAL
 Gifts/Prizes/Awards Documents
 Concur Update
 PCards – Travel SPG Rule Changes
 Financial Reconciliation – No more hardcopy
SOA
 Journal Entry Updated Excel form and Class
 Accounting & Reporting Topics for FY10
 Budget Office – Budget/Carryforward Load
HRMS
 Personnel Records
 Temporary Hourly Appointments
 Ethnicity Report Code Changes
CANCELLED – Issues distributed via email.
FINANCIAL
 Tax Issues – Ed Jennings, UM Tax Manager
 Updates
o Concur System
o PeoplePay Gifts/Prizes/Awards
Reporting
 Research Office
o Sign Up for eRPM training Reminder
 Budget Office
o Budget Model Review Results
 Please review the document
11/12/09
10/8/09
9/10/09
5/14/09
4/15/09
Document1
2
Presenters
Attendance


Dalana Moore
Beth Manning
16


Dalana Moore
Beth Manning
39


Dalana Moore
Beth Manning
33



Dalana Moore
Christy Brownell
Beth Manning
38





Ed Jennings – Ann Arbor
Dalana Moore
Peggy Roddy
Beth Manning
Christy Brownell
24
Date
Topics
Presenters
Attendance




Dalana Moore
Peggy Roddy
Beth Manning
Procurement Team – Ann
Arbor
30



Dalana Moore
Peggy Roddy
Beth Manning
35



Dalana Moore
Peggy Roddy
Beth Manning
42



Dalana Moore
Peggy Roddy
Beth Manning
35




Dalana Moore
Jerry Glasco
Peggy Roddy
Beth Manning
37
(see web link) before meeting
and bring any questions with
you to the meeting tomorrow.
HRMS
 Updates
3/12/09
2/12/09
1/8/09
12/18/08
11/13/08
10/9/08
9/18/08
FINANCIAL
 Updates
o New JP Morgan Pcards
o Concur System
o Shortcode list on FSB Website
 Research Office
o eRPM System & Training
HRMS
 Temporary & I-9 Update
 Online Timekeeping
FINANCIAL
 Updates
 Spring PCard Forum – March 9th, 9:30-11a,
Michigan D
 Research Office
 eRPM System & Training
 Budget Office
 Updates
HRMS
 MPloy Update
 eRecruit Update
 eVerify Update
 Self Services Timekeeping
CANCELLED – Issues distributed via email.
CANCELLED – Issues distributed via email.
FINANCIAL
 Updates
 Flint GF Departmental Reconciler Query (now
cumulative)
 Budget Transfer Information Query
 New PCard Forum
 Research Office
 eResearch Update
HRMS
 eVerify Update
 Self Services Timekeeping
FINANCIAL
 Accounting Office
 PCard Tips & Reminders (For Depart’s Pcard
Reconcilers too!)
 Research Office
 ePAF
HRMS
 eBenefits
 Effort Certification
 Open Enrollment Reminder
FINANCIAL
 Accounting Office
o Office Changes
o Fin Stmt Certification/Self Assessment
o Real Time Reporting/Reconciliation
o Possible Fund Clean Up
 Budget Office – Budget Model Review
 Research Office - Updates
HRMS
 eVerify
Document1
3
Date
5/8/08
Topics
 Conflict of commitment/Conflict of Interest
 Self Service Timekeeping
CANCELLED
Presenters
Attendance

4/10/08
FINANCIAL
 Accounting Office
o Journal Entry Processing Changes
o Business Objects – It’s Free!
o PCard Processing Changes
o Departmental Reconciliation Class in
June
HRMS
 PeoplePay Refresher – 4/22/08 2-4p Happenings
Room


Rick Griswold
Dalana Moore
28
3/13/08
FINANCIAL
 Accounting Office
o PCard Issues
o Business Objects – It’s Free!
 Research Office
o Cost Sharing Overview
HRMS
 Conflict of Interest & Conflict of Commitment
 Performance Evaluations
 Merit Program
 HRD Classes



Dalana Moore
Peggy Roddy
Beth Manning
30
2/14/08
FINANCIAL
 Journal Entry Update
HRMS
 File Retention
FINANCIAL
 Accounting Office
o PCard Process Changes
HRMS
o People Pay Training
o Timekeeping Update
o
 Research Office – On-line Project
FINANCIAL
 Accounting Office
o System Updates
o FSB New Website
HRMS
o People Pay Training Update


Rick Griswold
Beth Manning
20



Dalana Moore
Beth Manning
Peggy Roddy
30


Dalana Moore
Beth Manning
21



Dalana Moore
Beth Manning
Peggy Roddy
22



Karen Ruddy
Dalana Moore
Peggy Roddy
32
1/09/08
12/13/07
11/8/07
10/11/07
9/20/07
CANCELLED
FINANCIAL
 Accounting Office
o Business Objects Update
o Training Updates
HRMS
o People Pay Training
o Temporary Hourly Workshop – Nov
14th Mich C&D 9:00am
o File Retention Workshop – February
 Research Office – Indirect Cost
FINANCIAL
 Budget Office
o Carryforward/ FY08 Budget Update
 Accounting Office
Document1
4
Date
Topics

o New Accounting Staff
o Pcard Update
o Business Objects Update
o Training Updates
Research Office
o Updates
Presenters
 Beth Manning
Attendance
HRMS
 Open Enrollment for Benefits – New Health
Plan replacing M-Care offered.
 New Regular Appointments
 LEO Ratified contract.
 Elimination of the hard copy leave activity by
department reports.
 Form G to People Pay Training Information
 Form G to People Pay
 Holiday Schedule and timesheets
 Temporary Employee Wage changes,
Minimums and Maximums
 Effort Certification
 International Students (work requirements & I9
documentation)
5/10/07
4/12/07
3/8/07
2/8/07
1/11/07
12/14/06
11/9/06
FINANCIAL
1. Yearend Schedule for Departments
2. Business Objects XR2 (Web version) Updates
HRMS
1. Performance Evaluation Reminder
2. Merit Program
3. eMploy
4. New Form G Process
CANCELLED
FINANCIAL
1. Business Objects Upgrade
2. Updates
HRMS
1. Merit Spreadsheet Preview
2. Form G Updates Coming
3. Conflict of Interest/Conflict of Commitment
4. Student/Non-Student Temporary Hourly Change
Financial
1. Purchasing Approval Process – Greg Snyder
2. Sponsored Research – Peggy Roddy
a. International Program
b. Questionnaire
3. Training
a. BO Reconciliation Class Update
b. PCard & Travel/Hosting Expense
Reconciliation Classes
4. PCard Changes & Updates
Financial
1. Recharge, Rebill, & Reimbursements
Information
2. BO Reconciliation Class Reminder
3. ITCom Proxy Rights
4. Sponsored Research Questionnaire – Peggy
Roddy
HR
1. U-Year Information
CANCELLED
Financial
1. Business Objects Users Group
2. MMarketsite – Purchasing’s Lab Reminder
HRMS
1. MToken Roll Out
2. New Hire Checklist
Document1
5

Rick Griswold

Beth Manning

Dalana Moore

Beth Manning


Greg Snyder
Peggy Roddy

Dalana Moore

Dalana Moore

Peggy Roddy

Beth Manning

Dalana Moore

Beth Manning
26
23
23
34
28
Date
10/12/06
9/14/06
5/11/06
4/13/06
3/9/06
2/9/06
1/12/06
12/8/05
11/10/05
Topics
3. HRD Training
Financial
1. New Staff for Accounting & Budget Offices
2. M-Marketsite Upgrade
HR
1. Form G Processing
2. eBenefits
3. Effort Certification
4. Open Enrollment Reminder
5. Overtime Questions (FLSA)
Financial
Presenters
Attendance

Dalana Moore
28

Beth Manning



Paula Pierson
Dalana Moore
Beth Manning
31


Paula Pierson
Beth Manning
30

Ed Jennings, Tax Manager,
Financial Operations
Dalana Moore
Paula Pierson
Beth Manning
23
32



Jarrod Van Kirk, Deb
Lindsley, & Terri Sanders –
Fin Ops
Paula Pierson
Dalana Moore
Beth Manning



Dalana Moore
Paula Pierson
Beth Manning



Bonny Webber – Strategic
Supp Pgm
Paula Pierson
Beth Manning



Dalana Moore
Paula Pierson
Dick Lederer
1. Carryforward/Budget Upload
2. New Budget Model Update
3. Business Objects User Group Update
4. PCard Issues & M-Marketsite Upgrade
HR
1. New M-Token Authentication
2. eMploy Update
3. Holiday/Sicktime
Financial
1. Yearend Schedule
2. Departmental FY06 Yearend Schedule
3. Carryforward Policy Updates
HR
1. Performance Evaluation Reminder
2. Merit Program
3. eMploy Update
Financial
1. Tax Issues
2. PCard Reconciliation Problems
3. Updates
HR
1. Updates
FINANCIAL
1. Endowment, Quasi & Gift Funds
2. Salary Verification Process
3. FileNet to WebNow Conversion
4. New Corporate Document
5. Sales Tax Presentation for April
HR
1. Merit Spread Sheet Preview
FINANCIAL
2. PCard Roles & Responsibilities
3. Reconciliation Training Update
4. FS&B Website
HR
1. Leave of Absences
FINANCIAL
6. Strategic Buyer Program Presentation – Bonny
Webber, Manager of Strategic Supp Pgm
7. Budget Update
8. Mid-Year Spending
HR
2. mPloy System
CANCELLED
FINANCIAL
1. Financial Services & Budget Website
2. Business Objects Users Group
3. New Budget Model
4. Update - MAIS v8.8 Financial Upgrade
5. Departmental Reconciler Query and Class Timeline
Document1
6




30
27
26
Date
10/13/05
9/8/05
5/12/05
4/14/05
3/10/05
Topics
HR
3. Classification Project Update – Compensation
Philosophy & Navigator
4. Upcoming Workshops
FINANCIAL
1. FS&B Survey Results
2. Update - MAIS v8.8 Financial Upgrade
3. MPathways Access (FIN & HRMS) Job Aid
HR
1. Form G Processing
2. eBenefits
3. New Hire Changes
4. Open Enrollment
5. Overtime Questions (FLSA)
FINANCIAL
1. Retroactive Salary Distribution Changes
2. MAIS v8.8 Financial Upgrade
3. Shortcode Conversion List
4. Carryforward/Budget Upload
5. New Budget Model Target
6. Business Objects Users Group & Dept
Reconciler’s Rpt Update
7. Financial Reports & Labs
HR
1. Work Study
2. Classification Project
CANCELLED
HR
3. File Retention Workshop
Presenters
Attendance



Dalana Moore
Paula Pierson
Beth Manning
25

35



Diane Winter – Financial
Operations
Dalana Moore
Paula Pierson
Beth Manning

Beth Manning
20
FINANCIAL
8. MPathways 8.8 Demo
HR
4. Phone Directory
5. Update on Classification Project
6. Automatic Email Notification for Bi-Weekly
Pay
7. Changes with Check Stubs

26

Alex Bossory - Ann Arbor
MAIS
Beth Manning

Dave Barthelmes
23



Beth Manning
Rob Barbret – Fin Ops
Diane Winter – Fin Ops
24
2/10/05
1/13/05
CANCELLED
FINANCIAL
1. New Budget Model
12/9/04
HR
1.
Telephone Directory Update
FINANCIAL
2. Fund Accounting – “Poker Chip Game”
11/11/04
FINANCIAL
1. Mpathways 8.8 Upgrade Update
2. Tips for Writing Journal Entries
HR
1. Telephone Directory
2. Timesheet Tips
3. Monthly Payroll for November Direct
Deposits
4. Upcoming Workshops at the Flint Campus
5. Tips for Processing a Form G


Dalana Moore
Beth Manning
23
10/14/04
HR

Beth Manning
30
1.
Telephone Directory
Document1
7
Date
Topics
2. Open Enrollment
3. Monthly Employees Pay Stubs
FINANCIAL
3. Departmental Reconciler Report from Business
Objects
4. Business Objects User List
5. Mpathway’s 8.8 upgrade M-1 FIN Access
6. Financial Services & Budget Wish List
7. Housekeeping – Property Disposition and
Understanding/Interpreting the SPG
9/9/04
FINANCIAL
1. Revised GF Carry Forward Policy
2. FY05 Carryforward & Budget Load Process
3. Designated & Gift Fund Reporting
4. MPathways 8.8 Upgrade
Journal Entry Volume
1. Classification Policy
2. Overtime
3. eBenefits
4. Paychecks
5. Telephone Directory
6. Work Study
5/13/04
4/8/04
3/11/04
2/26/04
2/12/04
1) Form G & G2 Interchange
2) Workstudy Update
3) HR Update (Employee Award, HR Staff
Responsibilities)
4) Accounting Update (Year End Closing,
Reports Group Status)
1) HR Update (Announcement of Form G
Interchange, reminders about appointment
processes, service awards, post to hire process,
OPAC keyboard testing, address reminders and
unemployment compensation processes)
2) Accounting Update ( Merit program and
process update, budget update and project
status update)
E-Mail Updates from both Human Resources and
Accounting
Accounts Payable and MAIS Interchange
1.
2.
3.
1/8/04
1.
2.
3.
12/11/03
1.
11/13/03
2.
1.
2.
Presenters
 Dalana Moore




Jerry Glasco
Dalana Moore
Beth Manning
Dick Lederer
22

Sue MacDavitt (HR/AA) &
Norel Tullier (Payroll)
Susan DeGalan
Beth Manning
Dalana Moore
35
Dick Lederer and Beth
Manning
Paula Hohn and Jerry Glasco
29
Beth Manning & Jerry
Glasco
Jackie Creager (MAIS) and
Jene’ Janich (AP)
o Judy Smith
(Strategic
Procurement A2)
o Dee Dee Hurley
o Jerry Glasco
Frances Mueller and Cathy
Handyside
Beth Manning
Jerry Glasco
Jerry Glasco
Beth Manning
NA
Jim Ollar (Sr. Auditor
University Audits)
23







MMarket Site (including an optional hands on
lab)
HR Update (changes in MPathways)
Accounting Update
MAIS Link
HR Update
Budget Submissions due to limited funding /
what is the process?
Accounting Update (discussion on PCard and
Travel & Hosting Reports, new Organization
Budget Status Report including encumbrances,
Top 10 Reports, SPG changes in “Rights and
Responsibility of the Project Director and
Payroll, Self Assessment follow up and a
preview of the AP interchange).
HR Update – e-mail
Internal Controls and Self Assessment
HIPPA Requirements
Document1
8
Attendance






20
42
40
20
Date
Topics
3. Accounting Update
4. HR Update
10/1/03
University Tax Interchange
9/11/03
7/29/03
6/03
6/8/03
5/8/03
4/10/03
3/13/03
1.
2.
MPathways Reporting presentation and demo
Discussion about future topics
Temporary Hourly Interchange
File Retention Workshop
1. Accounting Update (year end and carry
forward process)
2. Budget Update (contingency list, sweeping
balances, fringe benefits and budget load
process)
1. Conflict of Interest
2. Human Resource Update (record retention and
Time Report submission)
Research Projects / Sponsored Programs Interchange
1.
2.
Presenters
 General Council’s Office
 Paula Hohn
 Beth Manning
 Ed Jennings (University Tax
Manager)
 Paula Hohn
 Jerry Glasco
34
52
38

Tom Blessing (OGC) and
Mary Jo Huber (Purchasing
A2).
Beth Manning
Robert Barbret (Sponsored
Programs) and Steve Brabbs
& Jim Randolph (DRDA)
o Bill Karafa and
Jarrod VanKirk
(Financial
Operations – A2)
o Jerry Glasco
Beth Manning
o Beth Manning and
Dick Lederer
o Kim Doerr, Trica
Yordy and Jerry
Glasco
o Paula Hohn and
Jerry Glasco
Paula Hohn and Jerry Glasco
o Judy Smith, Bonnie
Webber and Andy
Aiello (Strategic
Procurement – A2)
o Kathy Keeton and
Kelly Desmond (AP
/ Pcard Office – A2)
o Lisa Harris, Kathy
Gillespie and Lori
Deromedi (MAIS –
A2)
o Dalana Moore –
Financial
Operations A2
o Jerry Glasco
o Jerry Glasco
Group
Jerry Glasco
Jerry Glasco
33


Endowments, Quasi Endowments and the Gift
Funds
Accounts Payable / PCard Update

1/9/03
12/12/02
Budget Templates and request process
1. Strategic Purchasing
2. PCards Interchange

2.
3.
4.
9/12/02
1.
2.
3.
“SPIT” Report – change in reporting available
for Federal (20000) and Non-federal (25000)
Sponsored Projects.
ABC’s of Fund Accounting
Accounts Payable Update – AP Hub
Accounting Update – Travel & Hosting Follow
Up
Guidelines for the group
Travel and Hosting Policies
Processing new / leaving / transferring staff
Document1
9
35
Beth Manning
Beth Manning
Jerry Glasco and Kim Doerr
Paula Hohn and Jerry Glasco
File retention workshop
1. HR Update (Appointment Matrix and HR Web
Site)
2. Accounting Update (Training Issues)
3. Budget Update (Templates follow up)
1.
42




2/03
2/13/03
11/8/02
Attendance



27
40
48
34
34
57
47
28