SOUTH PLAINS COLLEGE
Institutional Effectiveness Committee
October 8, 2004
9 a.m. – Founders Room
Members Present: Larry Nichols, Denny Barnes, Lee Cox, Rafael Aguilera, Stephanie Jones, Jeri
Ann Dewbre, Julie Gerstenberger, Jack Wardlow, Gail Platt, Dane Dewbre, Dick Walsh, Jay
Driver, Phil Anderson, Marla Cottenoir, Kimbra Quinn, Rita Quinonez, Wayne Langehennig,
Frances Coats, Tim Winders, Kelvin Sharp, Rob Blair, Victor Portillo, Stephen John
Members Absent: Cary Marrow, Mark Miller, Fran Cotton, David Conner, Teresa Green.
The Institutional Effectiveness Committee met 9 a.m. October 8, 2004 in the Founders Room.
Victor Portillo, student representative, was welcomed as a new committee member. The following agenda items were discussed.
Progress reports from IE Subcommittees: Chairs of the IE Subcommittees presented the following progress reports.
Mission Statement Subcommittee: Julie Gerstenberger and Phil Anderson reported the results from the last subcommittee meeting on September 24, 2004 and updated the IE Committee on what tasks have been completed. Completed projected included an e-mail distribution of the proposed Mission Statement and Institutional Goals. A copy of comments received was provided. Departmental chairs were contacted through the instructional deans and administrative deans and directors were contacted through the vice presidents for comments.
Phil provided a report on the comments received from that group. An open forum was scheduled and conducted. List of attendees and the minutes of this meeting was presented.
Plans were made to utilize COMMlines to provide another opportunity for employee comment and feedback. Distribution of a paper copy would be completed by October 15. All comments will be collected and reviewed by the subcommittee. Subcommittee members are presently considering drafting a “thesis statement” that would begin the Mission Statement and capture in a few memorable words the work of the college. IE Committee members discussed this suggestion and made several recommendations for consideration. The Mission Statement must be finalized for presentation to the Board of Regents on Nov. 11 for final adoption.
Planning Processes Subcommittee: Larry Nichols presented an updated “Planning and
Budgeting Calendar for 2004-2005 for consideration and adoption. It was noted that this calendar is a more detailed version of the sub-committee’s prior document. The proposed outline of planning and budgeting activities is more detailed and indicates actions by month and year. Nichols noted that the calendar was designed to both drive planning activities in the current year (04-05) with a status report of planning outcomes due in April/May 2005 for 9month programs and June /July for 12-month programs. College entities should begin budgeting activities by compiling a list of needed resources for operational initiatives and strategies for 05-06 in November and complete budget preparation in December with a view to present the proposals at the Planning/Budget Hearings in February. The IE Committee, by consensus, recommended the calendar be presented to the Administrative Council for adoption.
Stephen John will present the proposal to the Administrative Council at its next meeting.
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The subcommittee presented the task of developing an on-line version of the IE Planning
Matrix. Stephanie Jones noted that before the process and documents are converted to an online format, we much determine how much of the process we want online. The committee discussed the value to the college and programs should this occur in the future. Several college/university institutions that have such programs in place were discussed as possible resources to investigate. The subcommittee was directed to identify the technical barriers to an online planning process and report back. It was noted that institutional adoption of such a process would be beneficial; however, this may be an on-going challenge to address in the future.
Assessment and Outcomes Subcommittee: The Assessment and Outcomes Subcommittee presented a progress report and the results of its September 28, 2004 meeting. The subcommittee reviewed the Basic Intellectual Competencies and Perspectives for the Core
Curriculum (identified by THECB), SCANS (identified by the U.S. Department of Labor) and
21 st Century Skills (identified by Workforce Association). The subcommittee is presently undertaking to develop an process to identify learning outcomes, enlarge the circle to include more willing participants who would like to have a voice in the process, conduct a pilot project of surveying students who graduate in the spring in terms of the core curriculum and examine examples of outcomes assessment. The subcommittee will meet again November 4.
Employee Survey Subcommittee: Jeri Ann Dewbre reported that subcommittee members will meet October 15, 2004 to begin work on developing an Administrative Support Services Survey.
Update on Strategic Planning Activities: Stephen John provided an update on planning activities for 2004-2005. The Administrative Council has met to identify strategic issues facing the college. These issues have been compiled as a result of a SWOT analysis and an analysis of data gathered from the students, employee and constituent surveys. John indicated he would email IE Committee members a copy of the summary of these issues. The Administrative
Council has a small committee that is working to articulate the issues and to develop strategic objectives. More would be reported at the next meeting.
With no further business meeting adjourned: 10:30 p.m.
Next Planned Meeting: 9 a.m., Friday, November 19, 2004, Founders Room.
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