SOUTH PLAINS COLLEGE
Institutional Effectiveness Committee
October 27, 2006
9 a.m. – Oil Room
MINUTES
Members Present: Phil Anderson, Gail Platt, Molly Melton, Marla Cottenoir, Lesa Wood,
Stephanie Jones, Fran Cotton, Kara Martinez, Rafael Aguilera, Teresa Salinas, Kimbra Quinn,
Justin Duffell, Barbara Walker, Dane Dewbre, Jeri Ann Dewbre, Dennis Churchwell, Cary
Marrow, Ginger Mulloy, Darrell Grimes, Orlo Sundre, Jack Wardlow, David Conner, Jay
Driver, Julie Gerstenberger, Allison Perrin, Lee Cox, Dick Walsh, Haleigh Ballow, Stephen John
Members Absent: Lesa Wood, Kimbra Quinn, Jeri Ann Dewbre, Barbara Walker, Cary Marrow,
Darrell Grimes, Rob Blair, Larry Nichols.
The Institutional Effectiveness Committee met at 9 a.m. Oct. 27, 2006 in the Oil Room. Haleigh
Ballow, a freshman from Levelland, was introduced as the student representative on the
committee. The following agenda items were taken up.
06-07 IE Committee Planning Report: The suggested plan of work for the IE Committee was
distributed for review. The targeted objectives for 2006-07 include the following.
1. Investigate the implementation of online planning activities and resources. (Continuation)
Planning Processes Subcommittee
2. Continue to develop a group of planning process experts to serve as a resource for planners.
(Continuation) Planning Processes Subcommittee
3. Provide leadership in developing and facilitating a process that defines learning outcomes for
the educational programs of the college. (Continuation) Assessment and Outcomes
Subcommittee
4. Conduct a comparative review of THECB accountability system and align SPC performance
reporting to meet new requirements. (Continuation)
5. Provide support for the development of graduate follow-up survey process and system.
(Continuation)
6. Study the organizational communications process in response to results from the 2006
Employee Survey and identify opportunities for improvement. Communications Process
Subcommittee
7. Facilitate the development of a Supervisor Training Network to improve organizational
communications and shared decision-making. Supervisor Training Network Subcommittee
8. Foster employee awareness, understanding and involvement in the planning process in
response to results of the 2006 Employee Survey. (Continuation) Planning Subcommittee
IEC Committee Meeting, 10/27/06
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Committee members were asked to review the 2006-07 IE Planning Report and to forward any
revisions or comments to Stephen John.
A list of active subcommittees and membership was also distributed. The following
subcommittees are currently working on IE projects.
Planning Processes Subcommittee: Larry Nichols (Chairperson), Stephanie Jones, Marla
Cottenoir, Cary Marrow.
Communications Process Subcommittee: Kimbra Quinn (Chairperson), Dane Dewbre, Kara
Martinez, Stephanie Jones, Gail Platt, Dennis Churchwell.
Assessment and Outcomes Subcommittee: Gail Platt (Chairperson), Phil Anderson, Jay Driver,
Rob Blair, David Conner, Mollie Melton, Justin Duffell, Teresa Salinas, Darrell Grimes, Orlo
Sundre.
Supervisor Training Network Subcommittee: Jeri Ann Dewbre (Chairperson), Fran Cotton,
Ginger Mulloy, Rafael Aguilera, Barbara Walker, Lee Cox.
New Employee Orientation Subcommittee: Dick Walsh, Stephen John, Jeri Ann Dewbre,
Darrell Grimes.
IE Committee members who have not been assigned to a subcommittee were requested to
contact the chairperson of the subcommittee they wish to serve on.
Assessment and Outcomes Subcommittee: Gail Platt reported that the ad hoc task force to
review the learning outcomes list developed by departmental chairpersons was scheduled to
meet at 12 p.m. Oct. 27. Interested IE committee members are invited to participate as well.
About eight departments have designated faculty representatives to participate on the task
force. Other faculty will be recruited. The group will meet to discuss the learning outcomes and
how to measure these outcomes.
Planning Processes Subcommittee: Stephen John reported that the Planning Processes
Subcommittee will meet soon to discuss a plan of action for the two targeted objectives
identified for this group. A new Institutional Effectiveness web site has been developed and
posted to the new SPC site. It is located in the “Information for SPC Employees” section. The
site includes planning resources, reports, survey data and analysis, and IE Committee
information and minutes. Other information items for the site should be directed to Stephen.
Communications Processes Subcommittee: Dane Dewbre reported that the subcommittee will
meet at 2 p.m. Oct. 27. Interested IE committee members are invited to attend. The group will
develop a process for engaging instructional and administrative leadership in an evaluation of
the college’s organizational communications in order to identify key challenges.
Supervisor Training Network Subcommittee: It was reported that this subcommittee will
meet within the next two weeks to begin its work.
Review of NEO Evaluations: Dick Walsh presented the evaluation data from the New
Employee Orientation sessions in August and September. All three sessions received high
marks from participants. Overall rating for Day 1 was 4.70; Day 2 was 4.93; and Day 3 was 4.81
IEC Committee Meeting, 10/27/06
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on a 5-point scale. Dick thanked all the IE Committee members and volunteers who helped
make the Day 3 event a success for new employees. He discussed participation levels for the
Day 3 event, which focuses on our vision and values, noting that 10 new employees did not
participate for various reasons. An effort will be made in the future to remind supervisors of the
importance of this orientation program for new employees. It was also suggested that new
employees who are hired in the fall and early spring and who generally do not participate in the
August new employee orientation, be invited and encouraged to attend the vision and values
session.
Spring 2007 IE Committee Meeting Schedule: The IE Committee will meet at 9 a.m. in the
Founders Room on Friday, January 26 and Friday March 23, 2007.
With no further business, the meeting adjourned: 9:45 a.m.
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