SOUTH PLAINS COLLEGE
Institutional Effectiveness Committee
September 6, 2013
9:00 a.m. – Founders Room
MINUTES
Members Present: Billy Alonzo, Rafael Aguilera, Dr. Corye Beene, Jim Belcher, Nanette Blair,
Rob Blair, Dane Dewbre, Shanna Donica, Ann Gregory, Dr. Jim Harman, Jenna Holt-Day, Sue
Ann Lopez, Kara Martinez, Jessica Miller, Cathy Mitchell, Stuart Moody, Yancy Nuñez, Allison
Perrin, Gary Poffenbarger, Lynda Reid, Shalyn Slape, Ron Spears, Pete Stracener, Jeremy Todd,
Dawn Valles, Ben Walton, Jack Wardlow, Ronnie Watkins, Alan Worley and Stephen John.
Members Absent: Urisonya Flunder, Mollie Melton, Gracie Quinonez, Jody Reding, Yolanda
Salgado, Lance Scott, Amanda Sims, and Jim Walker.
The meeting was called to order at 9:00 a.m. Committee Chair Stephen John welcomed new
members to the committee who included Dr. Corye Beene, Stuart Moody, Jessica Miller, Allison
Perrin, Shalyn Slape, Dr. Jim Harman and student representative Jenna Holt-Day.
Minutes of the April 12, 2013 meeting, distributed earlier by email, were presented for approval.
Motion by Jack Wardlow to accept minutes by consensus. Motion seconded by Dane Dewbre.
Motion passed on voice vote.
Shanna Donica was nominated to serve as vice chairperson of the Institutional Effectiveness
Committee for 2013-14. No other nominations were presented. Motion by Ann Gregory to elect
Donica as vice chairperson by acclamation. Motion seconded by Rafael Aguilera. Motion passed
on voice vote.
The following subcommittee reports were presented.
Supervisors Network – LeadSPC
Rafael Aguilera reported that the LeadSPC subcommittee will meet this fall to plan a
professional development activity for supervisors for the spring 2014 semester. A professional
development workshop hosted by the City of Levelland and featuring ethics speaker Dr. Chris
Bauer has been scheduled from 6:30-9 p.m. Oct. 1 in the Sundown Room. This workshop, titled
“Building Public Trust,” was originally scheduled for April but was postponed. Aguilera said
he would send out more information as the presentation date approaches.
Institutional Research and Data Subcommittee
Jack Wardlow reported that the subcommittee will meet in the near future to discuss changes
that are being made to the College student data base system. Many of these changes are
occurring due to changes in state reporting requirements and well as IPEDS requirements.
Committee members discussed the importance of collecting race and ethnicity information on
students. The current collection system gives students the option to provide this information on
the application for admission, but does not require it. Previously, students were asked to
update/verify race and ethnicity when they logged into CampusConnect for registration
purposes. This screen was removed. For fall 2013, approximately 20% of students have not
provided this information, based on preliminary data submitted to the THECB. Wardlow also
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said that ESP@SPC will provide opportunity for advisors to help collect this information from
students in the future. Additionally, there is a need for students to identify the highest degree
attained by both parents, so that we can determine first generation college students. Following
further discussion, it was recommended that students be required to update/verify their
student information, including race/ethnicity, prior to registering in CampusConnect. This
requirement needs to be posted within MySPC. Wardlow put this recommendation into the
form a motion. Second was made by Billy Alonzo. Motion adopted on voice vote. Cathy
Mitchell and Stephen John will bring the recommendation before the Executive Council.
IE Committee members discussed the implications for the Student Success Points model and its
impact on state funding. John reported that 10% of state funding received by the College was
tied to student success points. This amounted to $2.3 million over the next biennium.
Mission Statement Evaluation Subcommittee
Kara Martinez reported that the Mission Statement Evaluation Subcommittee met monthly from
November 2012 to May 2013. The subcommittee studied mission statements of the large group
peer institutions, examined core statutory mission requirements for Texas community colleges,
reviewed mission against accreditation criteria, researched the literature on educational mission
statements, and examined results from employee and student surveys. Based on this
information, the subcommittee drafted a revised statement of mission, role and scope, which
was posted to MySPC for review and comment. The AskSPC announcement to review the
mission statement did not generate many responses. It was suggested that an additional allemail be sent out to direct employees to the MySPC pages. Martinez also reported that four
subcommittee members have agreed to form and facilitate focus groups to gather more input
and feedback.
The following agenda items were addressed.
QEP Progress Report
Cathy Mitchell, co-chair of the QEP Steering Team, reported that the Quality Enhancement Plan
“ESP@SPC” has been completed and sent to members of the SACS On-Site Reaffirmation
Committee. The QEP is available for review on MySPC. The QEP Marketing Committee will be
distributing an information flyer in preparation for the On-Site Review. QEP sessions will be
scheduled to help educate employees on the final proposal that will be reviewed. Mitchell noted
that many Institutional Effectiveness Committee members participated in this project over the
past two years. She said the QEP Steering Team believes that a solid plan has been prepared
that will be well-received by peer reviewers when they visit the College in October. The plan
addresses student learning through the advisement process and focuses on reflection,
responsibility and planning for results.
Focused Report
John reported that since the IE Committee last met, the Compliance Certification Report was
reviewed by the SACS Off-Site Reaffirmation Committee May 6-8, 2013. Dr. Steven Sheeley,
SACS liaison, delivered the Off-Site Committee’s report, when he visited the College May 20-21.
Only nine areas were judged to be in non-compliance with comprehensive standards and
federal requirements of the Commission. These included academic program coordination,
college-level competencies, faculty competence, faculty role in governance,
learning/information resources, qualified student services staff, substantive change, student
complaints, and notification of charges related to student identity verification. All nonIE Committee Meeting, 9/6/13
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compliance issues were minor. In all cases, the Off-Site Committee requested further
documentation or explanation of policies. These requests have been addressed in a Focused
Report that has been mailed to the On-Site Reaffirmation Committee whose task will be to
follow-up on non-compliance issues. Committee members discussed each area of noncompliance and what was presented to demonstrate compliance.
Yancy Nuñez explained to committee members the additional information concerning the
assessment of general education competencies has been submitted to the On-Site Committee.
Assessment data for the creative process learning outcome and the personal responsibility
learning outcome was collected in spring 2013 and was not available at the time the CCR was
submitted. Data results for the assessment of the creative process did not meet the Arts and
Science Division’s benchmark of 70%. Only 30% of students assessed satisfactorily met the
standard. In the area of personal responsibility, only 69% of those surveyed believed students
were independent learners, 60% believed students were motivated, and 59% believed students
demonstrated personal responsibility. The Arts and Sciences Assessment Team as well as the
Division’s Chair Council will study the assessment findings to recommend improvements.
John said the Focused Report will be posted to MySPC for review by September 10, 2013. The
Compliance Certification Report has already been posted to MySPC.
Monitoring Report
John also reported that the College was required to provide a Monitoring Report to the SACS
Board of Trustees for failure to provide timely notification of substantive change. The college
failed to notify the Commission of three high school dual credit sites where more than 50% of
course work for an associate degree could be completed. These sites included Lubbock High
School, Monterey High School and Frenship High School where more than 50% of associate
degree requirements are being delivered in face to face dual credit classes. The SACS Trustees
requested documentation that the College’s policies concerning reporting of substantive change
were approved through the normal administrative channels and were made available to all
affected by the policies. This documentation was provided in the Monitoring Report.
On-Site Committee Preparations
Shanna Donica provided IE Committee members with an update on preparations being made
for the On-Site Reaffirmation Committee. A nine-member review team has been assembled
with Dr. Anthony Wise, president of Pellissippi State Community College, serving as committee
chair. The committee will make its visit Oct. 13-17. Three members will arrive on Oct. 13 with
plans to tour off-site locations on Oct. 14. The remainder of the committee will arrive on Oct. 14.
Donica said the committee will meet with selected SPC personnel and students. Biographical
sketches and photos of the committee members are being assembled and will be posted to
MySPC.
NEO Vision and Values Session
Approximately 50 employees are scheduled to participate in the final session of New Employee
Orientation, Working and Living Our Vision and Values, scheduled for September 13. IE
Committee members were invited to serve as small group facilitators and recorders for the
session. Interested committee members should contact the Advancement Office. Session
agendas were distributed to committee members.
IE Performance Report 2011-12
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IE Committee members were presented the Institutional Effectiveness Performance Report data
for 2011-12. The report presents institutional performance data for 71 standards to measure the
effectiveness of the six critical success areas: dynamic educational programs and quality
instruction; educational program outcomes; quality student and support services; economic
development and community engagement; effective leadership and management; and
collaborative organizational climate.
Performance improvements were reported in the following areas: faculty meeting competency
criteria; course completion rates; six-year graduation/persistence rates; 3, 4 and 6-year
graduation rates; degrees and certificates awarded; and transfer student GPA.
Performance challenges included: percent of technical programs with 90% licensure rate; FTIC
students completing TSI requirements; Hispanic enrollment as a percent of the population;
retention/persistence of students after one year; retention/persistence of students after two
years.
Caution areas that need continued monitoring included the following: transfer student GPA for
students who were involved in developmental education; technical programs with 25 graduates
in five years; technical programs with 85% success outcomes; percent of students achieving
technical skills proficiencies; progress on Closing the Gaps enrollment targets; fall-to-fall
retention of FTIC students.
Updated data was available for 63 of the 71 performance measures. Of these measures, the
College met or exceeded the benchmark on 55 standards for 87%. For the remaining eight
measures for which we did not have new data for 2011-12, the most recent data met or exceeded
the benchmark for these measures. The performance rating in 2010-11 was 80%. The complete
report will be posted online.
Committee members discussed the importance of successful data collection and reporting,
especially in light of tabulating student success points.
Strategic Planning Activities
Committee members learned that strategic planning sessions have been scheduled for
department chairpersons, deans and directors on September 20. The Administrative Council
participated in a strategic planning workshop Sept. 5 where strengths, weaknesses,
opportunities and challenges facing the college were identified. The administrative and
instructional leadership of the College will participate in similar activities. These groups will
come together again on Nov. 1 for a follow-up planning workshop. From this input, the
Institutional Plan of the College will be revised for 2014-2017.
Announcements
Rob Blair announced that a petroleum energy specialization has been added to the industrial
manufacturing/emerging technologies program. At one time, the College offered an associate
degree program in petroleum technology, but the program was deactivated in the early 1990s.
Energy companies are now starting to hire field technicians who need a specific skill set, so the
specialization has been added to train students for these positions.
With no further business, the meeting adjourned at 10:45 a.m.
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