CONTRACT INSURANCE REQUIREMENTS
Mayor’s Office for People with Disabilities
AccessChicago 2016 Exhibitors
A.
Insurance Coverage Required for Businesses that will sell products and/or services at
AccessChicago 2016.
Exhibitor must provide and maintain at Exhibitor's own expense, during the term of the
Agreement and during the time period following expiration if Exhibitor is required to return and
perform any additional services, the insurance coverage and requirements specified below,
insuring all operations related to the Agreement.
1)
Workers Compensation and Employers Liability
Workers Compensation Insurance as prescribed by applicable law, covering all
employees who are to perform services under this Agreement and Employers
Liability coverage.
Statutory limits, with Coverage B – Employers Liability limits of:
Bodily Injury by Accident
$100,000
Each Accident
Bodily Injury by Disease
$100,000
Each Employee
Bodily Injury by Disease
$500,000
Policy Limit
2)
Commercial General Liability
Commercial General Liability Insurance must be maintained with limits of not less than
$1,000,000 per occurrence for bodily injury, personal injury and property damage
liability. Coverages must include but not be limited to the following: all premises and
operations, products/completed operations, separation of insureds, defense and
contractual liability (not to include Endorsement CG 21 39 or equivalent).
The City and others as required by Agreement must be named as an additional insureds
under the policy. Such additional insured coverage shall be provided on ISO form CG
2026 or a form acceptable to City. The additional insured coverage must not have any
limiting endorsements or language under the policy such as but not limited to, Exhibitors
sole negligence or the additional insured’s vicarious liability. Exhibitor’s liability
insurance shall be primary without right of contribution by any other insurance or selfinsurance maintained by or available to the City.
3)
B.
Automobile Liability (Primary and Umbrella)
When any motor vehicles (owned, non-owned and hired) are used in connection with
work to be performed, the Exhibitor must provide Automobile Liability Insurance with
limits of not less than $1,000,000 per occurrence for bodily injury and property damage.
The City is to be named as an additional insured and others as required by Agreement
with the City on a primary, non-contributory basis.
Additional Requirements
1) Evidence of Insurance. Exhibitor must furnish the City, Mayor’s Office for People with
Disabilities, Attn: Frida Morales, 2102 W. Ogden Ave., 60612, original certificates of insurance
and endorsement(s), or such similar evidence, to be in force on the date of this Agreement, and
renewal certificates of insurance and endorsement(s), or such similar evidence, if the coverages
have an expiration or renewal date occurring during the term of this Agreement. Exhibitor must
submit evidence of insurance prior to Agreement award. The receipt of any certificate does not
constitute agreement by the City that the insurance requirements in the Agreement have been
fully met or that the insurance policies indicated on the certificate are in compliance with all
Agreement requirements. The failure of the City to obtain certificates or other insurance
evidence from Exhibitor showing compliance with the requirements of the Agreement is not a
waiver by the City of any requirements for Exhibitor to obtain and maintain the specified
coverages. Exhibitor must advise all insurers of the Agreement provisions regarding insurance.
The City reserves the right to obtain complete, certified copies of any required insurance policies
at any time.
2) Failure to Maintain Insurance. Non-conforming insurance does not relieve Exhibitor of the
obligation to provide insurance as specified herein. Nonfulfillment of the insurance conditions
may constitute a violation of the Agreement, and the City retains the right to stop work until
proper evidence of insurance is provided, or the Agreement may be terminated.
3) Notice of Cancellation, Material Change or Violation. Exhibitor must provide for 60 days prior
written notice to be given to the City in the event coverage is substantially changed, canceled, or
non-renewed.
4) Insurance Requirements for subcontractors. Exhibitor must require all subcontractors to provide
the insurance required herein, or Exhibitor may provide the coverage for subcontractors. All
subcontractors are subject to the same insurance requirements of Exhibitor unless otherwise
specified in this Agreement.
Exhibitor shall be responsible for verifying each subcontractor
complies with the required insurance provisions herein, and Exhibitor must ensure that the City is
an additional insured on insurance required from subcontractor.
5) Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions on
referenced insurance coverages must be borne by Exhibitor.
6) Waiver of Subrogation. Exhibitor hereby grants to the City a waiver of any right of subrogation
which any insurer of said Exhibitor may acquire against the City by virtue of the payment of any
loss under such insurance. Exhibitor agrees to obtain any endorsement that may be necessary to
affect this waiver of subrogation, but this provision applies regardless of whether or not the City
has received a waiver of subrogation endorsement from the insurer(s).
7) No Limitation as to Exhibitor Liabilities. The Exhibitor expressly understands and agrees that
any overages and limits furnished by Exhibitor in no way limit the Exhibitor's liabilities and
responsibilities specified within the Agreement or by law.
8) No Contribution by City. Any insurance or self-insurance programs maintained by the City do
not contribute with insurance provided by the Exhibitor under the Agreement.
9) Insurance not limited by Indemnification. The required insurance to be carried is not limited by
any limitations expressed in the indemnification language in this Agreement or any limitation
placed on the indemnity in this Agreement given as a matter of law.
10) Insurance limits maintained by Exhibitor. If Exhibitor maintains higher limits than the minimums
required herein, the City requires and shall be entitled to coverage for the higher limits
maintained by the Exhibitor. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
11) Joint Venture or Limited Liability Company Policies. If Exhibitor is a joint venture or limited
liability company, the insurance policies must name the joint venture or limited liability company
as a named insured.
12) Other Insurance Obtained by Exhibitor. If Exhibitor or subcontractor desires additional
coverages, the party desiring the additional coverages is responsible for the acquisition and cost.
13) City Property and Exhibitor Property. Exhibitor is responsible for all loss or damage to City
property at full replacement cost. Exhibitor is responsible for all loss or damage to personal
property (including material, equipment, tools and supplies) owned, rented or used by Exhibitor.
14) City’s Right to Modify. Notwithstanding any provision in the Agreement to the contrary, the
City’s Risk Management Office maintains the right to modify, delete, alter or change these
requirements.
Please forward copies of documents with a copy of your company’s current Illinois
business license as soon as possible, but no later than July 1, 2016 to Frida Morales either
by fax, email or mail:
-Fax: 312-746-5787
-Email: Frida.Morales@cityofchicago.org
-Mail: Mayor’s Office for People with Disabilities, 2102 W. Ogden Ave., Chicago, IL 60612, Attn:
AccessChicago 2016-Frida Morales