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ANNUAL REPORT GUIDELINES
Department of English
and Foreign Languages
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Annual Report Guidelines
Department of English and Foreign Languages
Fayetteville State University
This document describes the annual report guidelines for the Department of
English and Foreign Languages at Fayetteville State University. These
guidelines are based on the premise that the Department is dedicated to:
1.
Providing excellent instruction and degree programs
at all levels.
2.
Achieving recognition in scholarly and creative activities.
3.
Demonstrating leadership in professional service to the
University, to our discipline, and to society.
Promotion and tenure decisions will be based on how well candidates meet
these expectations and the needs of the University.
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Mission Statement
The mission of the Department is to
Goals
1. Demonstrate an understanding of various literary movements and periods as well
as various theoretical approaches to literature, or to demonstrate an understanding
of various issues in composition theory.
2. Demonstrate a critical understanding of the impact of traditional and
contemporary literature, or to demonstrate a critical understanding of the impact
of traditional and contemporary theories of grammar, linguistics, and
composition.
3. To employ a work ethic embracing intelligent reading with a focus on cultural
competencies.
4. Apply fundamental research techniques, along with a working knowledge of
computers and a command of written and oral communication, to the
investigation of literary, linguistic, and composition issues.
Peer assessments are a useful tool to help faculty members work toward reappointment,
tenure, and promotion. Peer evaluation in the Department of English and Foreign
Languages seeks to ensure that the mission and goals of the Department are foremost in
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all aspects of Department faculty work, and should offer useful insights into each faculty
member’s strengths as well as weaknesses.
Teaching
Evidence of significant efforts to improve one’s teaching effectiveness and evidence that
the faculty member has addressed any potential indicated by the evaluations will be
gathered by the individual faculty member. For example, student evaluations should be
included in order to demonstrate efforts toward improving teaching effectiveness.
Documentation of teaching in lower division as well as in upper division and graduate
courses may be offered as well. Evidence of revised courses and contributions to
departmental curriculum development and revision may also be provided.
Copies of all assignments and of the graded performance of two students on those
assignments, one above average, one average or below, will be required in every faculty
member’s portfolio, and grade distributions in all courses taught will be required as well.
Operational Definitions
To achieve Meets Expectation faculty should succeed in the following categories:
Instructional Design or Development
Delivery of Course Content
Assessment of Student Performance
Faculty Development or Collaboration
To Meet Expectations in Instructional Design/Development faculty should

have evidence of teaching effectiveness. Evidence sources include the following:
o course syllabi
o online course sites
o supplemental materials (e.g., collaborative assignments, student
assessments, grading rubrics, directed projects, test review activities,
graded tests and papers)
It is expected that a review of the above sources will offer evidence of the
following (as appropriate to each course):
o coverage of the course-relevant components of literature, and of
components in relation to the larger literary context
o provision of the opportunity to examine critically key course-relevant
issues, and to offer creative responses to identified issues
o coverage of key theoretical areas of course-relevant discourse
o commitment to the eradication of academic dishonesty
o coverage of main historical aspects of the course subject
o cultivation of written and oral communication and research methods
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o development of a level of student performance consistent with a highquality undergraduate education at a four-year university
To Meet Expectations in Delivery of Course Content faculty should be

assessed on their classroom instruction techniques to be measured by a fellow
faculty member, and through review of student evaluations
To Meet Expectations in Faculty Development/Collaboration faculty should


play an active role in departmental discussions and participate in activities
regarding program development as measured by attendance at faculty meetings,
and by incorporation of assessment techniques into all courses
continue faculty development to enhance teaching skills as measured by
participation in faculty development workshops through the TLC, or provide a
presentation or consultation on new methods of delivery, assessment or
evaluation
To Exceed Expectations, faculty should have evidence of consistently exhibiting an
active role in the above categories.
Instructional Design as measured by regular maintenance and updating of syllabi with
new reference information and use of state-of-the-art instructional techniques such as
embedded assessments for learning outcomes.
Delivery of Course Content as measured by incorporation of or experimentation in new
and interesting ways of delivering content including the use of Smart Thinking or
Criterion, the development of new courses, service learning and learning community
courses.
Faculty Development/Design as measured by participation in additional TLC
workshops, providing faculty with i on TLC workshops, service learning, learning
community, and online learning course development.
Research on teaching and learning as measured by active participation in grant writing
and evaluation to support teaching and learning.
Need Improvement is warranted when:
 faculty do not have evidence of meeting the guidelines of the criteria for “Meets
Expectations”
Measurement
Instructional Design
Check One
□ Exceeds Expectations
□ Meets Expectations
□ Needs Improvement
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Justification:
Delivery of Course Content
Check One
□ Exceeds Expectations
□ Meets Expectations
Justification:
Faculty Development/Design
Check One
□ Exceeds Expectations
□ Meets Expectations
□ Needs Improvement
□ Needs Improvement
Justification will be included when faculty member either exceeds expectations or needs
improvement. Language for justifications can be taken from departmental rubrics.
Research and Scholarly Activities
Faculty members are expected to engage in active research, which includes the
creation, evaluation, dissemination and application of knowledge. Research
productivity is typically measured by the publication of articles in peer-reviewed
journals, peer-reviewed conference proceedings, and original books, authorship/coauthorship of research grants for internal or external academic research or service grants
with opportunities for evaluation research, research awards and honors.
Faculty members are expected to engage in scholarly activities typically
measured by the publication of articles in non-peer-review journals, book reviews,
editorial comments, edited books, book chapters, invited lectures, conference
participation such as symposiums, and paper or poster presentations on a local, regional,
national, or international level.
Operational Definitions
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To achieve Meets Expectation faculty should succeed in the following categories:
Research Activity
Scholarly Activity
To Meet Expectations in Research and Scholarly Activities faculty should


have evidence of productivity as measured by a focused research agenda with
measureable progress toward that end
maintain a level of performance consistent with peer institutions and
departmental and university policies regarding faculty productivity
Research Activity
To achieve Meets Expectation faculty should have evidence of recognition
among one’s peers in the field(s) inside and/or outside the university of
continued research activities of high quality. These activities are defined by the following
activities:
 manuscript submission for review in a peer-reviewed scholarly journal
 publication of article in peer-reviewed scholarly journal
 publication in a peer-reviewed conference proceeding
 ongoing development of an original book
 publication of an original book
 sole or primary authorship of a research grant
 co-authorship of a research grant
 conducting a research project
 research award
 honors
To meet expectations faculty are expected to exceed in one of these areas each year.
To Exceed Expectations, faculty should have evidence of a consistent record of
research activities that reveal significant achievement defined as two or more of the
above mentioned activities.
Need Improvement is warranted when the faculty fails to have evidence of
being productive in their scholarly activity.
Scholarly Activity
To achieve Meets Expectation faculty should have evidence of recognition
among one’s peers in the field(s) inside and/or outside the university of
continued scholarly activities of high quality. These activities are defined by the
following activities:

publication of articles in non-peer-review journals
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
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


publication of a book review or editorial comments
ongoing development of and edited book
publication of an edited book
publication of a book chapter
invited lectures, conference participation, such as symposiums, paper and poster
presentations, on the local, regional, national, or international level
 sole or primary author of a service grant with opportunities for evaluation
research
To meet expectations faculty are expected to exceed in one of these areas each year.
To Exceed Expectations, faculty should have evidence of a consistent record of
scholarly activities that reveal significant achievement defined as two or more of the
above mentioned activities.
Need Improvement is warranted when the faculty fails to have evidence of
being productive in their scholarly activities.
Research Activity
Check One
□ Exceeds Expectations
Justification:
Scholarly Activity
Check One
□ Exceeds Expectations
□ Meets Expectations
□ Needs Improvement
□ Meets Expectations
□ Needs Improvement
Justification:
Service
By way of service, faculty may perform service at several levels, including the
department, college, university and community, and in many different ways. There is no
requirement that faculty have to serve at every level.
Operational Definitions
To achieve Meets Expectation faculty should succeed in the following categories:
contributions to student activities and programs
contributions to committees, departmental, college or school, and university
contributions to university administration through programs which serve, or cause
positive recognition by, university clientele
To Meet Expectations in Contributions to Student Activities and Programs faculty
should do at least two of the following:
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maintain office hours to assist students with advisement questions
provide leadership to student organizations
promote awareness of ways in which students can gain additional research
experience through summer research programs
provide support for students wishing to apply for scholarships, research programs
by assisting them with the application process and by offering letters of support
To Meet Expectations in Contributions to university committees, departmental,
school/college, and university faculty should do at least three of the following with
excellent attendance and participation:








serve as a member of departmental committees
serve as a member of a college or school committee
service as a member of an autonomous university committee
serve as a member of an other university committee
serve as a member of a special projects committee
serve as a member of the Faculty Senate
serve as a member of a Faculty Senate standing committee
service as a member of an ad hoc committee
To Meet Expectations in Contributions to university administration faculty may do
one of the following:



serve as department program coordinator
service as Chair of a program
direct special projects or perform special services within the department, college,
school or university
To Meet Expectations through programs which serve, or cause positive recognition
by, university clientele, faculty should do one of the following:

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
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conduct workshops or special projects at any level
participate in community related activities (school and/or community
organizations)
serve on community councils, boards, commissions etc
serve on Faculty Assembly
serve as alternate to Faculty Assembly
speak to community groups
assist community groups in designing programs
assist community groups with grant writing
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To Exceed Expectations in Contributions to Student Activities and Programs faculty
should provide extensive leadership on a consistent basis in any of the following
activities:



create new student organizations or projects
promote awareness of ways in which students can gain additional research
experience through summer research programs
provide support for students wishing to apply for scholarships, research programs
by assisting them with the application process and by offering letters of support
To Exceed Expectations in Contributions to university committees, departmental,
school/college, and university faculty should provide extensive leadership by serving as
chair of committees, undertaking extensive work for the department including writing
self studies, developing evaluations, providing coordination/leadership for program
functions such as program coordinator.
To Exceed Expectations faculty should provide extensive leadership on a consistent basis
in any of the above mentioned activities as well as participating on state boards, councils,
commissions and organizations, providing expertise, consultation, or testimony to local
and state governing bodies.
Needs Improvement is warranted when faculty does not meet criteria in any of the
above mentioned categories.
Contributions to Student Activities and Programs
Check One
□ Exceeds Expectations
□ Meets Expectations
□ Needs Improvement
Contributions to university committees, departmental, college or school, and
university will then be recorded using the following table with justification to follow.
Check One
□ Exceeds Expectations
□ Meets Expectations
□ Needs Improvement
Justification:
Contributions to university administration
Check One
□ Exceeds Expectations
□ Meets Expectations
Justification:
□ Needs Improvement
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Programs which serve and/or cause positive recognition by university clientele
Check One
□ Exceeds Expectations
□ Meets Expectations
□ Needs Improvement
Justification:
These guidelines for the Department of English and Foreign Languages have
been approved by:
___________________________
Date: ____________
Edward McShane, Chair
Department of English and Foreign Languages
___________________________
David Barlow, Dean
College of Arts and Sciences
Date: ____________
___________________________
Date: ____________
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John Mattox, Chair
Faculty Senate
___________________________
Jon Young, Interim Provost
Vice Chancellor for Academic Affairs
Date: ____________
___________________________
James Anderson, Chancellor
Fayetteville State University
Date: ____________