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College Committee Procedures for
The College of Arts and Sciences
July 1, 2015 (Last Revised)
July 1, 2008 (First Issued)
A.
Membership
College-wide committees will engage all academic departments in the College of Arts
and Sciences. To ensure fair representation, each Department is required to have one
representative on each committee, except for the committees based on interest (i.e.,
African American History, Women’s History, and Hispanic Heritage).
B.
Selection
The Department Chair will recommend to the CAS Dean their department’s
representative for each committee. If it is to be an elected appointment, the Chair will
notify the Dean who was elected to serve.
C.
Terms
Each appointment is for one academic year, although members are strongly encouraged
to remain on a committee longer to maintain continuity. When possible, the members
will be determined before the end of the Spring Semester of the year preceding their
appointment.
D.
First Meeting
The Dean will designate one member of the committee to convene the first meeting
before the end of September. The Dean should be invited to come to the first meeting to
officially charge the committee and to answer any questions. The written charges for
each committee are at the end of this document.
E.
Committee Chairs
The committee will elect a committee chair at the first meeting. Once elected the
committee chair should send the Dean their name, the name of the committee, the names
of the members on their committee, and the committee’s meeting schedule for the
semester or year. The committee chair will be responsible for convening meetings,
assigning tasks, and communicating with the Dean on relevant issues. The committee
chair will also be responsible for making sure minutes are kept and that reports on their
activities are submitted to the Dean. Attendance sheets and minutes for each meeting are
required.
F.
Reporting
The Chair should submit a mid-year and end-of-year report to the Dean on the
committee’s activities, along with the attendance sheets. These are to be working
committees, so the number and size of committees are kept to a minimum to facilitate
their success and accountability.
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List of CAS Committees
1.
Academic Affairs (Representation required)
To review and make recommendations about all proposals pertaining to academic
affairs in the College of Arts and Sciences, including the additions, revision, or
deletion of courses or programs. All substantial changes must be approved by this
committee. When possible, the committee will also advise the Dean on all nonsubstantive changes. Please also review the attached CAS Academic Affairs
Submission Guidelines at the end of this document.
2.
Honors and Awards Committee (Representation Required)
To develop and implement procedures for the recognition of accomplishments by
faculty, staff and students in the College of Arts and Sciences. To review
nominations and make recommendations to the Dean for all College Awards at
the appropriately scheduled dates. To plan, coordinate, publicize, and implement
the best method for recognizing faculty, staff and student winners in early April of
each year.
3.
Website Committee (Representation Required)
To maintain, coordinate, and regularly update the website for the College of Arts
and Sciences and each Department/Unit website to ensure continuity, accuracy,
consistency, access, maneuverability, and aesthetics. To identify challenges and
make recommendations for improvements to the websites. To work with ITTS to
have all our websites in compliance with FSU policy. To utilize the websites to
highlight the accomplishments and activities within the College of Arts and
Sciences. Each Department’s webmaster should be assigned to serve on this
committee. The College webmaster or the Dean’s designee will serve as the
Committee Chair.
4.
Marshalls Committee (Representation Required)
To provide marshalling service to the various university and college events. To
meet, coordinate, and prepare plans for how to best ensure the smooth operation
of these events. The Chair (Head-Marshal) of this committee will be appointed
by the Dean.
5.
CAS College Tenured Faculty Committee, CTFC (Representation Required)
To develop procedures, consistent with Fayetteville State University’s policies on
tenure, promotion, and reappointment, for reviewing and evaluating all faculty
requests for tenure, promotion, reappointment, and post-tenure review, which are
received from the academic departments. To make recommendations to the Dean
for supporting or denying faculty requests for tenure, promotion, reappointment,
and post-tenure review. Appointments to this committee will be made consistent
with the university’s TPR policy. Each member is elected by the faculty to serve
3-year terms. When necessary, the Dean will hold college-wide elections by the
faculty for the at-large Associate Professor and at-large Full Professor
appointments.
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6.
African American History Committee (Membership optional)
To promote, encourage and coordinate celebrations of African American History
by members of the College of Arts and Sciences. To work with the universitywide African American History Month Committee to coordinate the participation
of the College in this celebration.
7.
Women’s History Committee (Membership optional)
To promote, encourage, and coordinate celebrations of Women’s History and
gender studies by members of the College of Arts and Sciences. To work with the
university-wide Women’s History Month Committee to coordinator the
participation of the College in this celebration.
7.
Hispanic Heritage Committee (Membership optional)
To promote, encourage, and coordinate celebrations of Hispanic Heritage in the
United States by members of the College of Arts and Sciences.
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CAS AAC Guidelines for Submissions
The CAS Academic Affairs Committee falls under the auspices of the College of Arts and
Sciences committee guidelines which states that the duties of the Academic Affairs
Committee is “to review and make recommendations about all proposals pertaining to
academic affairs in the College of Arts and Sciences, including the additions, revision, or
deletion of courses or programs.”
To that end, there are several internal guidelines that the committee proposes to ensure that
members fulfill those duties to the best of their ability. They are as follows:
A) All submissions should be turned in on the approved form and in proper format. The
form can be found on the Faculty Senate AAC web site at:
http://www.uncfsu.edu/faculty-senate/committees/fsaac
B) All submissions should be turned in digitally to the CAS AAC Chair no less than two
weeks before a regularly scheduled meeting of the committee. The Committee Chair
will establish a Blackboard website in which each proposal will be posted. The
Committee members can then access this website to review the documents. Failure to
observe the two week time limitation will result in the submission being tabled until the
next committee meeting. The committee needs time to consider each proposal
sufficiently before voting!
C) In the case of multiple proposals or changes, the committee requests that a summary
outlining all proposals/changes be attached on top of all of the submissions, AND
D) If there are multiple changes within a current program, the committee requests that a
summary and a crosswalk (a visible comparison of both current and proposed
requirements) of all changes be included to facilitate the submission moving forward in
the approval process in a timely manner.
E) A completed proposal includes confirmation of the proper signatures and vote count at
the departmental level. A proposal that does not include that confirmation will not be
considered. (This would be in effect until such time as all proposals are submitted in PDF
format with signatures automatically attached.)