Updated December 2010
Visiting Postgraduate Researchers will be appointed to facilitate research interactions between the University of Glasgow (“the University”) and other universities (“the home university” 1 ) where there is a shared research interest and appropriate funding in place to support the researcher.
Appointments may be for up to a maximum of 4 consecutive years, are subject to review by the College
Graduate School, and limited to registered postgraduate students of the home university. The researcher will be afforded appropriate access to existing facilities. Heads of Schools/Research Institute Directors or their nominated contact will be required to certify that:
 the appointment is appropriate;
 suitable supervisor arrangements are in place in the University; and
 adequate induction and safety training will be provided prior to the commencement of the study programme.
The home university will be liable for all costs, including tuition fees and any bench fees, incurred by the researcher unless otherwise agreed in writing. Details of any such agreement must be attached to the application form for consideration at the approval stage.
The Dean of Graduate Studies will approve appointments.
Researchers will remain the responsibility of the home university but are required to follow the University of
Glasgow ’s regulations and Code of Practice for Postgraduate Research Degrees together with any specific
Graduate School and School/Research Institute regulations. These will be given to the researcher for signed agreement, prior to the commencement of the period of research study. Failure to comply with regulations may result in immediate withdrawal of privileges and reporting to the home university.
The Visiting Postgraduate Researcher must keep confidential any information that that he/she becomes aware of while studying at the University that could be regarded as the intellectual property of another researcher, or that is contractually or commercially sensitive.
The College Graduate School will instruct Registry to record the presence of the researcher, collect any relevant tuition fees, and issue a registration card that will facilitate appropriate access to library and computing facilities.
Postgraduate Researchers, including those visiting the University from the UK and overseas, will be covered by the University’s Public Liability insurance policy in the event that the University is held to be legally liable for the actions of the Postgraduate Researcher whilst they are acting on the business of the University.
Instructions
Please read the following instructions before completing the attached application form.
1. The University of Glasgow supervisor must be a member of academic staff or an experienced researcher of equivalent standing to the supervisor at the home institution and should be recorded as the primary supervisor of the Visiting Postgraduate Researcher.
2. An appointment as Visiting Postgraduate Researcher is only available to researchers where there is a shared research interest between the two universities and appropriate funding is available to support the researcher during their visit. A clear reason must be given to justify the application for the Visiting Postgraduate Researcher. The research link with the University of
Glasgow must be identified, and may include details of joint research grants/contracts. Where appropriate, verifying documentation must be provided.
3. The Visiting Postgraduate Researcher is required to undertake appropriate induction and safety training at the University, maintain an appropriate record of their activity in the University, and observe the following:
3.1 The Visiting Postgraduate Researcher is required to carry a Glasgow University Identity Card and to present it to University officials on demand.
1
In all cases “home university” refers to the Institution which will award the degree.
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3.2 The Visiting Postgraduate Researcher is required to read and follow the University’s regulations governing the use of IT facilities. Details are available at : http://www.gla.ac.uk/services/it/regulationscommitteesandpolicies/general/codeofconduct/
3.3 The Visiting Postgraduate Researcher must follow the University’s Code of Discipline available at: http://www.gla.ac.uk/services/senateoffice/academic/studentpolicies/codeofdiscipline/
3.4 The Visiting Postgraduate Researcher is required to read and follow the University’s Code of
Practice for Postgraduate Students ( available at: http://www.gla.ac.uk/services/postgraduateresearch/pgrcodeofpractice/ ) together with any specific School/Research Institute and College Graduate School rules dealing with access, use of facilities and local safety regulations.
3.5 The Visiting Postgraduate Researcher must agree with his/her Glasgow supervisor a detailed research plan ahead of any work at the University to ensure adequate supervisory arrangements are in place and that reasonable access to facilities is available.
3.6 The Visiting Postgraduate Researcher will be bound by confidentiality rules designed to protect the Intellectual Property of staff and students of Glasgow University. Awareness of information gained through having Visiting Postgraduate Researcher status is a privilege. This is protected information and cannot be disclosed to a third party without the written permission of the owner of the information. Details of copyright and intellectual property issues are available at: http://www.gla.ac.uk/media/media_46634_en.pdf
Supervision Arrangements
4. In agreeing to act as primary supervisor at Glasgow University the staff member/research fellow takes responsibility for:
4.1 Ensuring the Visiting Postgraduate Researcher will receive appropriate induction training and is made aware of current safety and security regulations.
4.2 Reviewing safety training, identifying training needs and ensuring that a training programme is initiated (this might also include standard training provisions offered by the College Graduate
School to postgraduate researchers).
4.3 Ensuring appropriate supervision arrangements are in place at all times during a research visit and that there is appropriate access to facilities.
4.4 Ensuring there is agreement in writing on the management of costs, including tuition fees and any bench fees, incurred by the Visiting Postgraduate Researcher during and after a research visit. The expectation is the home university will be responsible for all costs incurred except where specifically stated in the agreement.
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Registered students of any university may be appointed as a Visiting Postgraduate Researcher and be entitled to the use of facilities, including the Library and computing services. In return, students are required to follow all regulations relating to postgraduate students of the University. Visiting Postgraduate Researchers are subject to visa restrictions of the UK
Borders Agency ( http://www.ukba.homeoffice.gov.uk/studyingintheuk/student-visitors/ ).
Applicant
Name:
UoG School/Research Institute:
CVR/III/MVLS
Title of Project :
UoG Primary Academic Supervisor:
Are you a current, registered student
Yes / No
Home University:
Programme of Study:
Date of first registration for this programme of study:
Ring appropriate category of registration status: full-time / part-time / writing-up
Reason for application
Period requested
I undertake responsibility for informing the designated supervisor at the University of Glasgow of my plans to work in the host School/Research Institute in advance and to agree supervision arrangements.
Registration No. Date: Signature:
(Please read all instructions before signing, particularly instructions 1 - 3)
Visiting Postgraduate Researcher’s Home University Approval
Primary Academic Supervisor: Academic Department: University:
I support this application for Visiting Postgraduate Researcher as it will facilitate the following research interest(s):
(see instruction 2)
…………………………………………… has agreed to act as the primary supervisor of the Researcher at the University of Glasgow.
Signature: Date: Status: please identify current position i.e.
Lecturer / Senior Lecturer / Reader /
Professor/ Other
Head of Department or Nominee:
I support this application for Visiting Postgraduate Researcher and confirm the above named person is a registered student of this University. I further confirm that any tuition or bench fee costs, facilities and experimental costs incurred by the Visiting Postgraduate Researcher will be met from resources under my control or as set out in the attached appendix.
Signature: Date:
University of Glasgow
Primary Academic Supervisor:
(Please read instruction 4 before signing)
Signature:
School/Research Institute Head of School/Research Institute Director or Nominee
I support this application for Visiting Postgraduate Researcher status. Date
2
Signature:
I approve this application
(Dean of Graduate Studies)
Form to be submitted to the relevant College Graduate School for review and approval.
Date
2
For example, the PGR Convener
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