RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
350 Victoria Street
Toronto, ON M5B 2K3
Phone: 416-979-5338
Fax: 416-979-5302
RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
TABLE OF CONTENTS
Orientation Schedule………………………………………………………………………….………..3
Information Update Form………………………………………………………………………………4
Emergency Information and Medical Care Permission………………………………….………….5
Anaphylaxis Policy and Consent…………………………………………………………….………..7
Custody Authorization……………………..……………………………………………….…………..9
Family Background Information Sheet………………………………………………………………12
Initial Interview Questionnaire……………………………………………………………………..…14
Child Care Participation / Research Authorization Consent Form……………………………….18
Photograph Consent Form…………………………………………………………………………...19
Community Walk Consent Form……………………………………………………………….…….20
Fee Payment Policy …………………………………………….…………………………….………21
Parent Agreement to Fee Payment……………………………………………………….…………22
Policies and Procedures Agreement………………………………………………………..……….23
Appendix:
a. Current Fees…………………………………………………………..……………...24
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
ORIENTATION SCHEDULE
The orientation schedule is designed to be a FLEXIBLE guideline to follow in determining how
to best meet the child and family’s needs in the first weeks of care.
Many factors need to be considered in determining the amount of time needed for orientation:
the child’s age, communication skills, emotional adjustment, developmental needs, previous
experience in child care, extra support needs, etc.
PLEASE FEEL FREE TO DISCUSS ANY ADJUSTMENTS TO THE SCHEDULE WITH THE
CENTRE MANAGER OR YOUR CHILD’S TEACHER-PRECEPTOR.
DAY 1
9:30 -11:30
DAY 2
9:30-12:30 (PS)
9:30-12:00 (TOD)


Parent or caregiver stays with child. Teachers observe and
interact with child, but the Parent is primarily responsible for
the child.
Parent leaves the playroom for part of the morning - usually
short breaks of 15-30 minutes. Parents may stay to observe
child behind the screen. Child stays for lunch time.
A meeting with the child’s Teacher-Preceptor is scheduled during the first week.
All enrollment forms must be completed and left with the Centre Manager or TeacherPreceptor before parent leaves the child in the centre.
DAY 3
9:30-2:30
DAY 4
9:30-4:00
DAY 5
Regular Hours
Parent may leave the centre if appropriate. Parent is on call
and must be available to pick up the child earlier if the child is
in distress. The parent calls the classroom periodically to
discuss child’s level of comfort. Older children may stay for
nap time. Parent picks up child after nap time.
Parent leaves the centre but remains available to support the
child if needed throughout the day. Child stays for most of the
day, with an early pick-up time designated.
First full day of care.
* Fees are charged for 3 days during transition week.
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
INFORMATION UPDATE FORM
Child’s Name: ________________________________ D.O.B: ___________________
D / M / Y
Address:_______________________________________________________________
___________________________________ Postal Code: _______________________
Parent/Guardian:________________________________________________________
Place of Work/Study:_____________________________________________________
Home #:________________________
Cell #:_____________________________
Work #:_________________________
Email:_____________________________
Parent/Guardian:________________________________________________________
Place of Work/Study:_____________________________________________________
Home #:_________________________
Cell #:___________________________
Work #:__________________________
Email:___________________________
Emergency Contacts: (Make sure this person knows they are the contact and the
responsibilities involved)
1. Name:____________________________________________________
Relationship to Child:________________________________________
Phone #:_______________________ Work #:__________________
Cell #:_________________________
2. Name:____________________________________________________
Relationship to Child:________________________________________
Phone #:________________________ Work #: _________________
Cell #:__________________________
Doctor’s Name:__________________________________________________
Doctor’s Address:________________________________________________
Doctor’s Phone #:________________________________________________
Additional Notes:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
EMERGENCY INFORMATION AND MEDICAL CARE PERMISSION SHEET
CHILD’S NAME (as it appears on Health card)
CHILD’S ADDRESS
NAME OF PHYSICIAN
DATE OF BIRTH
POSTAL CODE
PHYSICIANS PHONE NUMBER
KNOWN ALLERGIES TO MEDICATIONS (INCLUDE SEVERITY)
OTHER KNOWN ALLERGIES (INCLUDE SEVERITY)
OTHER KNOWN MEDICAL CONDITIONS:
DAILY MEDICATION NEEDED
SPECIAL DIET/DIETARY RESTRICTIONS (Special written instructions must be provided by parent explaining the details of
any health related food restriction. This must be maintained in the child’s file and updated when there is a change and/or
every six months.)
WHAT ACTION SHOULD BE TAKEN IF CHILD ACCIDENTALLY RECEIVES RESTRICTED FOOD?
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
EMERGENCY INFORMATION AND MEDICAL CARE PERMISSION SHEET con’t
Consent for Medical Treatment:
1. If neither parent can be reached, in case of an emergency, I understand that the staff
members of the Ryerson Early Learning Centre are obligated to secure medical care for
my child until I/we can be contacted.
2. I give permission for members of the Ryerson Early Learning Centre staff to give my
child prescription and/or non-prescription medication that has been authorized by a
dated note from my child’s doctor regarding dosage, time of day and length of time
medication is to be given. (Medications can only be administered if presented in original
container with the prescription label indicating the above information. A signed
Medication Form must accompany each medication to be administered.)
3. I give permission for the members of the Ryerson Early Learning Centre staff to phone
my child’s doctor, with my prior knowledge, as the need arises.
4. I give permission to the members of the Ryerson Early Learning Centre to use and
disclose my child’s personal information for the purpose of facilitating medical treatment
pursuant to this consent.
Parent Signature:_____________________________
Date:_______________________________________
Witness:_____________________________________
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
ANAPHYLAXIS POLICY AND CONSENT
A. Definition of Anaphylaxis
Anaphylaxis means a severe systemic allergic reaction which can be fatal, resulting in
circulatory collapse or shock. (Sabrina’s Law, 2005)
COMMON CAUSES:
- Food
- Medication
- Insect stings
- Latex
SIGNS / SYMPTOMS
- Itching
- Metallic taste in the mouth
- Hives
- Sensation of warmth
- Asthma symptoms
- Swelling of the mouth and
throat area
-
Difficulty breathing
Vomiting
Diarrhea
Cramping
A drop in blood pressure
Loss of consciousness
Symptoms may begin in as little as five to five to fifteen minutes to up to two hours after
exposure to the allergen, but life-threatening reactions may progress over hours. In some cases,
reactions may re-occur two to three hours later.
Often symptoms occur in the respiratory tract and take the individual by surprise.
REDUCING THE RISK OF EXPOSURE TO ALLERGIC RESPONSES
-
Families’ will give the centre a list of any items that their child is allergic to and this will
be incorporated into The Food Allergies and Diet Information list that is distributed
to all rooms for staff and students to see
-
Limited outside food or drink is allowed in the Early Learning Centre. Children who
require outside food to supplement or replace food offered by the Centre must
consult with the manager. (Please check the signs on the entry doors)
-
Cook/nutritionist, centre manager and staff will read all dietary labels and product labels
(sunscreen, creams, hand sanitizers) to check for allergens
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
-
All children, family members, staff, students and visitors are asked to wash hands and
mouth after eating and before entering the centre, with soap and water
-
The outdoor environment is checked daily: a) to reduce insect habitation and b) to
eliminate nutshells from squirrels and c) eliminate seeds from birds
-
Non-Latex products are available in the centre (Band-Aids, gloves).
Families must inform the centre if their child has had an Anaphylactic reaction in the past
24 hours.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Abide by all centre regulations around limited food and drink.
Provide any information about their own child’s allergies and offer anaphylactic
information that pertains to their child and update the Centre Manager and staff on any
changes (e.g. diagnosis of an additional allergy, outgrowing an allergy).
Provide all necessary medication i.e. EPI-PEN that is not expired prior to enrollment or
upon diagnosis if already enrolled with prescriptive label attached (1 pen is required). (2
pens are recommended)
Be responsible for replacing expired Epi-pens.
Be conscious of the foods they serve their children prior to coming to the Ryerson Early
Learning Centre.
Wash with soap and water, their own hands and their child’s face and hands before
entering the centre daily.
Complete an Emergency Anaphylaxis Plan in cooperation with the Ryerson Early
Learning Centre (with the child’s photograph, allergy information, emergency contact
numbers, emergency protocol, and signature of the parent/guardian and their doctor’s
signature.
Complete the medical consent form located in the medicine binders that allows centre
staff to administer an Epi-Pen when they consider it necessary in an allergic
emergency.
Meet with the Centre Manager and cook/nutritionist to inquire about allergy policies and
menu items, if their child is to eat foods prepared at the centre.
Provide a medical identification bracelet that clearly identifies their allergy. In the case
of very young children, families will work in cooperation with the Ryerson Early Learning
Centre to determine the most strategic method of identification on a day to day basis.
begin to educate their child at risk ( from 2 years on) about avoidance strategies
It is our hope that in writing and following this policy we will be able to provide a safe learning
environment for our children.
Parent/ Guardian Signature: _______________________________
Date:
_______________________________
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
CUSTODY AUTHORIZATION
I, __________________________________, am the legal and custodial parent of the child(ren)
listed below:
Child #1: _______________________________________
Child #2: _______________________________________
Child #3: _______________________________________
This will serve as the complete authority for staff at the Ryerson Early Learning Centre to
release my child(ren), _______________________________________ into the custody of any
of the persons whose names, addresses, and telephone numbers appear below when notified in
advance. This notification must be provided in advance: (please circle one) only by myself/ by either
parent. I understand that any person who is authorized to pick up my child must provide proper
identification when it is requested by the Centre staff.
It is understood that children will not be released to anyone other than those listed here without written
instructions from the parent. Children cannot be released to anyone under 12 years of age. If anyone
listed is between 12-16 years of age, parents must complete an Authorization for Youth Escort form.
NAME
RELATIONSHIP
PHONE NUMBER
RELATIONSHIP
PHONE NUMBER
RELATIONSHIP
PHONE NUMBER
ADDRESS
NAME
ADDRESS
NAME
ADDRESS
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
CUSTODY AUTHORIZATION con’t
The following are the people who may be contacted to pick up my child in an emergency
situation when parent(s) cannot be reached.
NAME
RELATIONSHIP
PHONE NUMBER
RELATIONSHIP
PHONE NUMBER
RELATIONSHIP
PHONE NUMBER
ADDRESS
NAME
ADDRESS
NAME
ADDRESS
PARENTS SIGNATURE: _________________________________________
DATE: __________________________________
WITNESS: ___________________________________________
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
AUTHORIZATION FOR YOUTH ESCORT
(Youth must be 12 years of age or older)
I, _____________________________________________ the parent/legal guardian of
_____________________________ hereby authorize the said child(ren),
__________________________ to leave the Ryerson Early Learning Centre, on an occasional
basis, escorted by _________________________________, whose date of birth is
____________________.
I hereby release and relieve the Ryerson Early Learning Centre from any and all
responsibility for and in respect to the said child after leaving the Early Learning Centre.
I understand and accept that the Centre Manager (or designate) has the right to refuse
to release the said child into the care of the aforementioned youth; this is only to be done if the
Centre Manager (or designate) has reason to believe that the child may be at risk in the care of
the youth.
Dated in the City of Toronto this _______ day of _________ 20__.
Signed: __________________________________
Witnessed by: _____________________________
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
FAMILY BACKGROUND INFORMATION SHEET
Child’s Name
Date of Birth
Name of Parent
Custodial
YES
NO
Home Address
Custodial
YES
NO
Home Address
Postal Code
Phone Number
Place of Business/Study
Usual Hours
Name of Parent
Postal Code
Phone Number
Place of Business/Study
Phone Number
Usual Hours
Phone Number
First Person to call in an emergency if the parent is not available:
Name
Relationship
Phone Number
Is there anyone who is strictly forbidden from visiting or picking up your child(ren) by way of
Court Order or any other legal action?
□
□
No
Yes (copy must be kept in child’s file)
Date of most recent Court Order:______________
Name:_______________________________ Reason:________________________________
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
Family Background/Heritage:
1. What language(s) are spoken in your home?
____________________________________________________________________
2. Would you give us a list of essential words in your language? (ie. mom/dad is coming back,
toilet/diaper change, hungry/food, thristy/drink, sleep, etc.)
_____________________________________________________________________
_____________________________________________________________________
3. Could you provide the name of someone who could act as an interpreter for you?
_____________________________________________________________________
4. Are there any celebrations/special days that you would like incorporated into our program?
_____________________________________________________________________
____________________________________________________________________
5. Would you or any family member be willing to assist the centre staff to enhance the
children’s program with knowledge of your diverse background?
□
□
Yes
No
6. Would you or any family member be interested in participating in our program at any time?
□
□
□
Not available
Occasionally
Regularly
7. How would you want to be involved?
□
□
□
□
□
storytelling
creative activities
cooking activities
celebrations
displays
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
□
□
excursions
other ways
I understand that the personal information provided will be used for the purpose of facilitating
my child’s entry into the Early Learning Centre and to provide appropriate child care on an
ongoing basis. By providing this information I consent to the use of personal information for
these purposes.
Parents’ Signature:
___________________________________
Date: ___________________________________
INITIAL INTERVIEW QUESTIONNAIRE
Date of Enrollment: __________________
Date of Interview: ____________________
Classroom Assignment: ___________
Primary Caregiver: ___________________
Those present at interview:
________________________________________________________________________
Child’s Name: ____________________
Nickname: _________________
Child’s Date of Birth: _____________________
Parent’s Names:
Parent #1: ________________________
Parent #2: _________________________
Expected hours of care: _____________________________
Who will be dropping off and picking up your child?
Has your child attended any other formal care situations? No ___ Yes ___
Will your child be attending any other care setting or organized group outside of our center?
No ___ Yes ___ If yes, please identify: _________________________
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
Are there any other children in the household?______________
Name___________
____ Age_______________ Relation________________
Name___________
____ Age_______________ Relation________________
Name___________
____ Age_______________ Relation________________
Are there any other adults in the household (i.e. grandparent)? No
Yes
Name ____________ Relation ___________ Length of Stay ________________
Name ____________ Relation ___________ Length of Stay ________________
I
Do both parents live with the child? Yes ___ No ___
If not, please describe your child’s relationship with his/her absent parent.
What does your child like to play with or do at home?
Information About Your Child’s Diapering Needs
Does your child wear diapers? Yes ___ No ___
What type of diapers does your child wear? Disposable ___ Cloth ___
How often is your child usually changed? ________________________
Does your child have regular bowel movements? No ___ Yes ___
When? ____________ Colour? ___________ Consistency? _____________
Does your child suffer from diaper rash? No ___ Yes ___
Do you use any ointments, creams or powders? No ___ Yes ___
If yes, what kind?
Does your child signal when he/she needs to urinate or have a bowel movement?
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
Information About Your Child’s Toileting Needs
How long has your child been using the toilet? _____________________
Does your child wear diapers at any time? No ___ Yes ___ When? _________
What words does your child use to refer to urination and bowel movements?
Does your child have any special toileting needs?
Information About Your Child’s Sleeping Habits
What are your child’s sleeping patterns? _________________________
With a specific toy, blanket or soother: No ___ Yes ___ If yes, identify:____________
Is he/she rocked to sleep? No ___ Yes ___ Is he/she patted to sleep No ___ Yes ___
With noise in the background or in silence: Noise ___ Silence ___
With lights on or off: On ___ Off ___
What routine do you follow to help put your child to sleep?
________________________________
Information About Your Child’s Feeding Needs
Has your child had any feeding/eating problems? No ____
Yes ____
If so, please explain:
____________________________________________________________
Does your child have any food allergies or restrictions? No ___ Yes ___
If yes, please list:
_______________________________________________________________
What are your child’s favourite foods?
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
Information About Your Child’s Social Skills & Experiences
How does your child indicate that he/she is upset?
What do you do when your child is upset?
What sort of things upset your child?
How do you help to calm or relax your child?
I understand that the personal information provided will be used for the purpose of facilitating my child’s
entry into the Early Learning Centre and to provide appropriate child care on an ongoing basis. By
providing this information I consent to the use of personal information for these purposes.
Parents’ Signature:
____________________________________
Date: ___________________________________
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
PARENTAL CONSENT ON CENTRE ENROLLMENT
Child Care Participation/Research Authorization Consent Form
Re: _________________________________________
(Child’s full name)
I hereby give permission for my child to participate in all activities of the Ryerson Early Learning
Centre. I understand that enrollment in the Ryerson Early Learning Centre means that my child
will be observed and interacted with by students in the Early Childhood Education program as
well as other programs of study at Ryerson University under supervision of qualified Early
Childhood Education staff.
I understand that the Early Learning Centre will record and maintain a file that includes personal
information pertaining to my child for the purpose of providing appropriate child care and
assessing the development/progress of my child. I understand that personal information in this
file is not disclosed except as required or authorized by law. By signing this document I consent
to this treatment of personal information.
I also understand that non-obtrusive observation for internal or external research purposes, as
approved by the Ryerson University Ethics Review Board, may be conducted without my
additional consent.
I consent to the use of audio and/or videotaping as well as still pictures for educational
and/or promotional purposes. Individual identities of the children will be kept strictly
confidential in any report or publication, including written and/or visual representations.
In cases where a request is made to publish visual material externally, I understand that
my additional consent will be requested prior to publication.
Signed:
________________________________
Witnessed:
________________________________
Date:
________________________________
Any restrictions to use of pictures and/or videotape?
 NO
 YES
If yes, please specify: _________________________________________________________
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
PHOTOGRAPH CONSENT FORM
I, __________________________________, authorize the use of photographs of my child
(name of parent/guardian)
___________________________________ to be used for display in the classrooms and
(name of child)
adjacent hallways of the Ryerson Early Learning Centre.
I ______________________________ authorize the use of photographs of
my child, ____________________in the printed version of other children’s individual
stories. (These are the stories in the binders which teachers prepare to document
children’s learning and who they are as people.) When families leave the centre, they
take the binders with them.
I understand that when group celebrations occur, my child may be photographed with
other children on behalf of the centre. This may include, birthdays, gardening days,
pancake breakfasts and more. Unless otherwise specified, these may also be added to
children’s binders.
I understand that I may not take photos of other families’ children without first obtaining
permission from the parent or guardian.
It is the understanding of the ELC staff and family community that parents/guardians will
not copy photos of children other than their own and will not post photos online.
.
Signed:
__________________________________________
Witnessed:
__________________________________________
Date:
__________________________________________
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
COMMUNITY WALK CONSENT FORM
At the Ryerson Early Learning Centre, occasions may arise when teachers would like to
take the children out on a walking tour of the immediate neighbourhood. These walks
are planned to enhance and support the classroom programs.
Please complete this form, acknowledging that your child may be participating in a
supervised activity in the larger Ryerson community. Information in regards to these
activities will be relayed to parents ahead of time.
I am aware that my child ______________________ may be participating in a
supervised activity in the larger Ryerson community as a part of their classroom
program.
Signature of parent/guardian:
______________________________________________________
Witness:
______________________________________________________________________
Date:
_____________________________________________________________________
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
FEE PAYMENT POLICY
Purpose:
The following policy has been established with respect to the payment of fees for child care
services provided by the Early Learning Centre to ensure that the ELC maintains financial
stability.
Policy:
1.
st
Parents are required to pay the full monthly fee for each child by the 1 of each month,
st
i.e. January 1 .
2. Employees of Ryerson University may make all fee payments by payroll deduction.
Arrangements for payroll deduction are made through the Centre Manager. Exceptions
may be made when this conflicts with identified child support arrangements.
3.
All other payments are to be made by Pre Authorized Debit.
4. As per University policy, an administration fee of $50.00 is charged for all Non-Sufficient
Funds.
5. Parents whose fee payments are in arrears by two months will receive a notice from
Financial Services, copied to the Centre Manager stating that they must make all
overdue payments immediately or lose the space(s) for the child(ren).
6.
If overdue payments are not made within 15 days of the notice from Financial Services
(see #9 above) parents will receive a letter from the Centre Manager requesting that
they withdraw their child(ren) from the ELC by the first business day of the subsequent
month. The ELC will undertake to fill the space(s) thereby vacated within as short a time
as possible.
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
PARENT AGREEMENT TO FEE PAYMENT
I, _____________________________, parent / legal guardian of ________________________
agree to pay the fee of $ _________________ per month by the 1st of each month that my
child(ren), identified above, is in care at the Ryerson Early Learning Centre.
I understand that if my child fee payments are not paid, my child will be withdrawn from the
program at the Ryerson Early Learning Centre.
I understand that, according to Ryerson University policy, all charges due to NSF, returned to
the Ryerson Early Learning Centre, shall be charged a $50.00 service charge.
Parent/Guardian Signature: ___________________________________
Date:
___________________________________
Witness:
___________________________________
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
POLICIES AND PROCEDURES AGREEMENT
I have read and understood the policies and procedures outlined in the Parent Policy Manual.
I will cooperate fully with these policies and procedures as long as my child is in care at the
Ryerson Early Learning Centre.
I understand that failure to do so may result in the termination of my child care space.
Parent Signature:
________________________________
Date:
________________________________
Witness:
________________________________
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RYERSON EARLY LEARNING CENTRE
FAMILY ORIENTATION PACKAGE
2016 Ryerson Early Learning Centre
Monthly fee based on 252 days
Full Time Rates
Toddler monthly fee
$1923.52
Preschool/kindergarten
monthly fee
$1497.30
Part time Rates
3 days per week
2 days per week
Toddler monthly fee
$1154.11
$769.41
Preschool/kindergarten
monthly fee
$898.38
$598.92
Families who receive subsidy from the city of Toronto are subject to city payment and absence
policies. Fees are subject to a daily rate including fees for statutory holidays. The chart below
is the days per month that fees are required.
Month
Number of days
January
February
March
April
May
June
July
August
September
October
November
December
17
21
23
21
22
22
20
23
22
21
22
17
-
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