Business Systems Application Form
Central Research Information
Applicant Details
Name
Staff
Number
Telephone
Number
School
Email
Reason for requiring
access
Access Details
Please define the information you require, by completing one or more rows in the following table and providing
the relevant codes for the areas you require access to.
Web-Based Research System
Research Project Details View only access
Research Project Details Read/Write Access
Project Costing Module
BI-Query
BI-Query Access
Please provide College, School, subject/sublevel (organisational) codes your require access to.
Is this access in addition to any current access?
Is this access to replace current access?
Data Protection Act 1998.
Declaration: I understand that authorisation for access to university records is granted strictly on an individual basis
for specific and limited purposes (as outlined above) in accordance with the requirements of my job. It is prohibited
for me to use my authorisation for access for any other purposes. It is prohibited to transfer my authorisation for
access to any other individual. I further understand that any data held in, or extracted from, or input into, central
records must be processed in accordance with the provisions of the Data Protection Act 1998 and such other
conditions as may be specified by the Head of Research and Enterprise.
Signature
Date
(Applicant)
Approved by (Please print name)
Signature
Date
(Head of School/College/University Service)
Please return completed form to IT Services, Level 6, Gilbert Scott Building
ITS/R&E Use Only
Received in ITS
R&E Authorisation
Recorded in ITS
Notified User
Project Access (set no 1)
Costing Access (set no 2)
Super-user Access (set no 51)
RESNOCOSTS *
COSTING *
DATADMIN
Date
Date
Complete
RESVIEW*
ALL-COSTS
DEFAULT
RESADMIN*
RS-ALL
Project Role:
Business Systems Application Form
Central Research Information
1. Service Description
Access can be made to the central research data by the following routes: Web-based Research System
and BI-Query.
Web-based Research System: This is a web system from which authorised users may access and
maintain research projects, applications and awards etc.
BI-Query: Information (on research projects, related applications and awards, etc.) maintained in the
Research database can be made available via software called BI-Query.
For instructions on how to install Bi-Query Launcher visit the IT Services website at
http://www.gla.ac.uk/services/it/businesssystems/biquery/biquerylauncher/
2. Prerequisites.
To make use of the services outlined above, you require:
Staff Number: A valid University of Glasgow staff number is required. If you do not have one, contact
your territorial HR manager.
College/School Code: If a code is required please refer to
http://www.gla.ac.uk/services/it/businesssystems/orgstructure for a full list.
Internet browsing software: Web based systems will operate on recent versions of Internet Explorer,
Firefox and most other browsers. Please ensure that you have Javascript and Cookies enabled (we only
use session Cookies). If you require further information please contact the IT Services helpdesk at
http://www.gla.ac.uk/services/it/helpdesk/
Mac: Mac users will require virtualisation software (e.g. Virtual PC, Parallels, VMWare) in order to
access Bi-Query.
3. Registration
Once Research and Enterprise has approved your application, ITS will provide the information required
to access the facilities requested.
Your access permissions will be reviewed annually and you will be requested via email to confirm that
you still require access.