CLOVERLEAF BOARD MINUTES
JANUARY 19 ,2010
MEMBERS PRESENT WAYNE HARWELL, KAREN SHEA, STEPHANIE MCNEILL, CONNIE POPE, CONNIE HALL,
MICHELLE BORETSKI, KRISTIN JACOBS, GINGER FINLEY, KRISTI MCELFRESH, FAITH FERRELL
THE MEETING WAS BROUGHT TO ORDER BY KAREN SHEA, CO-PRESIDENT. SHE ASKED TEAM
COORDINATORS THAT WERE PRESENT TO GIVE UPDATES.
1.
KRISTIN JACOBS REPORTED ON HOSPITALITY. REPORTED DECEMBER EVENT TURNED OUT
WELL. THE IDEA OF SETTING UP SEPARATE STATIONS ON EACH HALLWAY WORKED OUT WELL
AND THIS PLAN WOULD BE USED AGAIN FOR FUTURE EVENTS. PLANS FOR JANUARY INCLUDE A
“YOU ARE SUPER” SOUP AND SALAD LUNCH. POSSIBLE DATES ARE THE 28TH OR 29TH. EMAILS
WILL BE SENT TO PTO MEMBERS, HOSPITALITY TEAM, AND VOLUNTEER TEAMS ASKING FOR
DONATIONS OF TIME AND ITEMS. PLANS FOR FEBRUARY INCLUDE A VALENTINE GIFT ON THE
12TH, KRISTIN WILL MAKE CHOC COVERED PRETZEL RODS WITH ALMOND BARK.
2.
GINGER FINLEY REPORTED ON SPIRIT NIGHT. CICIS TOTAL WAS AROUND $1554 AND
CLOVERLEAF WILL GET A CHECK FOR $155. EAST COAST WINGS WAS A BIG SUCCESS WE WILL
GET $334 AND THE MANAGER IS EXCITED TO PLAN ANOTHER EVENT ON 3-9-10. ON THAT DAY
WE WILL GET A MINIMUM OF $500 AND OVER THAT WE WILL GET 15% OF SALES. WENDY’S ON
HWY 21 IS PLANNED FOR 2-23-10 AND 5-11-10 FROM 5-8PM. THEY HAVE AN EMPLOYEE THAT
WILL COME TO CLOVERLEAF ON THOSE DAYS DRESSED AS WENDY , SHE WILL GREET IN THE CAR
RIDER LINE TO BOOST SUPPORT. WENDY’S IS ALSO INTERESTED IN DONATING TO THE PBS
PROGRAM. MR HARWELL ADDED THERE WAS A FULL HOUSE AT THE PLA MOR LANES FOR
BOWLING LEAGUE. GINGER ALSO ADDED THAT CICIS HAS AN ENRICHMENT PROGRAM
AVAILABLE FOR CHILDREN TO LEARN HOW TO MAKE AND COOK PIZZAS, WILL KEEP THAT
INFORMATION ON HAND FOR POSSIBLE USE.
ADDITIONAL ITEMS OF DISCUSSION THAT INCLUDED THE ENTIRE GROUP INCLUDED
1.
PREVIOUS DISCUSSION OF PURCHASING BASKETBALL GOALS FOR THE GYM AS A JOINT EFFORT
WITH THE CYAA WAS FURTHER DISCUSSED. REPORTS FROM THE CYAA STATE THEY ARE UNABLE
TO PROVIDE ANY FUNDS AT THIS TIME. FROM WHAT IS UNDERSTOOD THE 2 GOALS THAT ARE
2.
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BEING ASKED FOR WOULD BE AROUND $1500. DISCUSSION WAS MADE QUESTIONING THE
NEED FOR 2 MORE GOALS AND HOW IT WOULD CAUSE CONGESTION THE GYM WITH
ADDITIONAL GOALS. AT THIS TIME IT WAS DECIDED TO PUT THIS OFF UNTIL THE FALL AND FIND
OUT MORE DETAILS OF EXACT NEED WETHER THEY BE FOR PE OR SPORTING EVENTS.
ANNOUNCEMENT WAS MADE ABOUT KPAC NIGHT FOR CLOVERLEAF ON 2-19-10 AT THEIR
FACILITY. THE COST WOULD BE $10 PER CHILD AND WE WOULD GET 50% PROFIT. THIS EVENT
WOULD BE ADVERTISED AS A PARENTS NIGHT OUT, WHERE THEY COULD DROP OFF THEIR
CHILDREN FOR CHILD CARE AND FOOD THEN COME BACK AND PICK THEM UP. QUESTIONS
INCLUDED IF THERE WAS TO BE A FLYER SENT HOME TO PROMOTE AS A CLOVERLEAF EVENT.
KAREN REPORTED A MEETING PLANNED WITH DARREN TO DISCUSS SALES OF DISCOUNT CARDS.
THIS IS THE INDIVIDUAL THAT PROVIDED GAMES FOR THE FALL FESTIVAL BUT WE WOULD BE
OBLIGATED TO HAVE 2 FUNDRAISERS THROUGH HIS COMPANY, THE FIRST OF WHICH HAS BEEN
THE PRETZEL SALES. QUESTIONS INCLUDED HAVING NOW OR POSTPONE UNTIL THE FALL DUE
TO OTHER SALES AT THIS TIME THAT MAY OVERLAP CAUSING POOR SALES??? OTHER QUESTION
WAS IF THE CYAA USED HIS COMPANY FOR COOKIE DOUGH WOULD THAT FULLFILL OUR
OBLIGATION. KAREN WILL ADDRESS THESE ISSUES AT THE MEETING AND REPORT IN AN EMAIL.
DISCUSSION WAS MADE IF WE WOULD SELL BUTTERBRAIDS THIS YEAR. ? TARGET TIME
POSSIBLE AT MOTHER’S DAY SO COULD BE IDEAL FOR GIFTS?? FURTHER PLANS WILL BE
DISCUSSED BASED ON THE OUTCOME OF OTHER SALES BY DARREN.
ODYSSEY OF THE MIND HAS ASKED PTO TO DONATE MONEY FOR PROJECTS AND COMPETIONS
THEY ARE INVOLVED IN. MUCH DISCUSSION WAS MADE AND THE CONCLUSION WAS DECIDED
THAT PTO WOULD DONATE HALF OF WHAT WAS BEING ASKED FOR—A SEPARATE HANDOUT
WAS PASSED OUT TO THOSE IN ATTENDANCE GIVING FULL DETAILS—ALSO IT WAS DECIDED IF
OTHER GROUPS WE HAVE AT CLOVERLEAF ASK FOR FUNDS WE WILL GIVE HALF TO THEM AS
WELL.
SCHOOL DANCE—FURTHER DISCUSSION WAS MADE REGUEARDING AN END OF SCHOOL
CELEBRATION WITH THE POSSIBILITY OF A DANCE. AFTER MUCH DISCUSSION IT WAS MAJORITY
DECISION OF THE GROUP THAT A DANCE WOULD NOT BE AGE APPROPRIATE FOR OUR
SCHOOL—IT WOULD ONLY END UP AS A “CHILD CARE SOCIAL HOUR” AND THERE WAS A
CONCERN OF NOT HAVING ENOUGH ADULT ATTENDENCE. IT WAS DECIDED IF WE GO WITH AN
END OF SCHOOL CELEBRATION WE WILL EXPLORE OTHER OPTIONS AND ALSO DECIDE IF IT
WOULD BE SCHOOL WIDE OR 5TH GRADE ONLY. FAITH FERRELL BROUGHT UP THE SUGGESTION
OF TREATING THE CHILDREN DURING FIELD DAY.
KINDERGARTEN REGISTRATION. THERE WILL BE 3 SESSIONS 7:45, 9:45, 12:30. NEED 5-7
VOLUNTEERS PER SESSION TO HELP EITHER PTO MEMBERS OR VOLUNTEERS FROM ALLISON
WALKER’S LIST
BOOK FAIR WILL BE HELD FEB 1-5 MRS HUDSON HAS ASKED FOR VOLUNTEERS TO HELP ANYONE
AVAILABLE SHOULD EMAIL HER DIRECTLY
CHILI COOK OFF IS PLANNED FOR FEB 5. PTO HAS BEEN ASKED TO SEND PB&J, OR CHEESE
SANDWICHES IN ZIPLOCK BAGS. ANYONE THAT CAN SEND ANY MAY DO SO.
NEXT SCHOOL WIDE PTO PERFORMANCE MEETINGS ARE SCHEDULED FOR MARCH –3RD GRADE,
MAY—1ST GRADE.
11. FAITH FERRELL MADE THE SUGGESTION THAT PTO GIVE STUDENTS SOME SORT OF TREAT
DURING EOG’S TO REDUCE THEIR STRESS LEVEL. SEVERAL SUGGESTIONS WERE GIVEN SUCH AS
PENCILS, CANDY, BALLOONS, ETC. A FINAL DECISION WILL BE MADE CLOSER TO MAY.
12. NEXT BOARD MEETING IS SCHEDULED FOR MON FEB 22 @ 6:30PM
MINUTES SUBMITTED BY CONNIE HALL, CO-SECRETARY