Formatting and
Editing Skills
Apply formatting and editing
features and operational keys
appropriately.
Word Processing
Word processing software is a type of
application software that is used for creating
text documents, such as:
 letters,
 memos, and
 reports
Title bar – displays the
filename of a document
Menu bar – provides you with a
menu of options to use when
creating a document
Cursor – on-screen blinking
character that shows where the
next character will appear
Tool bars – provide you with
buttons that allow you to access
frequently used commands
Scroll bars – allow you to scroll
throughout a document that is
too long to fit on one screen
Typing Paper
Standard Paper Size: 8 ½ x 11 inches
There are 66 lines per page.
Six lines equals one vertical inch.
Page Orientation
Orientation – the direction in which you can print
on a page


Portrait – height is greater than the width
Landscape – width is greater than the height
Portrait
Landscape
11” x 8 ½”
8 ½” x 11”
Most word processing documents are
printed in portrait orientation.
Document Margins
Margin – the blank space at
the top, bottom, left, and
right of a document where
you cannot type
 Header – allows you to
type above the top margin


at the top of each page of
a document
Footer – allows you to type
below the bottom margin

at the bottom of each page
of a document
Text Alignment
Alignment – the way multiple
lines of text line up along the
left, right, or both margins




Tool Bar Alignment
Buttons
Left
Align
Right
Center Align
Align
Left align – text is lined up along
the left margin, leaving a jagged
right margin
Left align –
Right align – text is lined up
text is lined up
along the right margin, leaving a along the left
jagged left margin
margin
Center align – text is centered
between both margins, resulting
in jagged left and right margins
Center align –
Justified – text is aligned along
text is
the left and right margins, with no
centered on
the page
jagged edges
Justify
Right align –
text is lined
up along the
right margin
Justified
–
text is lined
up
along
both margins
Line Spacing
Line spacing – the spacing between lines of text in a
document
Space (SS) – Strike Enter 1 time; leaves no blank lines
between lines of text in a document
Single
Space (DS) – Strike Enter 2 times; leaves 1 blank line
between lines of text in a document
Double
Space (TS) – Strike Enter 3 times; leaves 2 blank lines
between lines of text in a document
Triple
Space (QS) – Strike Enter 4 times; leaves 3 blank lines
between lines of text in a document
Quadruple
Word wrap – the automatic wrapping of text from the end of one
line to the beginning of the next line without having to press the
Enter key
Horizontal Centering

When text is centered between the left and
right margin
Commonly used
when formatting:

Invitations
 Announcements
 Title pages

Lets Hoop It Up!!!
Participate in our
Hoops For Heart
Campaign to help raise money for the
American Heart Association
February 27-March 3, 2006
See your PE teacher for more details.
Horizontal Centering
Using the menu bar
1. Access the Format
menu bar option
2. Select the
Paragraph option
Horizontal Centering
Using the menu bar
3. Choose Centered
alignment from the
Paragraph window
Horizontal Centering
Using the tool bar
Click on the Center alignment
button on the tool bar
Vertical Centering
When text is centered
between the top and bottom
margin

Commonly used when
formatting:




Invitations
Announcements
Title pages
Vertical Centering
1. Select Page Setup
from the File menu bar
option
Vertical Centering
2. Select the Layout tab
from the Page Setup
window
3. Choose Center
alignment from the
Vertical alignment list
Text Formatting
Font – a collection of letters, punctuation marks, numbers,
and special characters
Examples:
Broadway
Times New Roman
Arial
Comic Sans MS
Chiller
Elephant
Lucida Calligraphy
Goudy Stout
Ways to format your font:
Add color
Underline
Make bold
Italicize
Text Formatting
Bullets and numbering – used to arrange items
in a list with each item beginning with a bullet
or a number
Editing

Editing – the process of updating a word
processing document to:
make changes
 correct errors
 make it visually appealing

Editing Features

Cut – the word processing feature that
removes text or graphics from the current
location in a document
– the word processing feature that
allows text or graphics to be copied to
another location within a document
Copy
Editing Features
– temporary storage location for
text or graphics that have been cut or copied
Clipboard
– the word processing feature that
places text or graphics that have been cut or
copied in a new location within a document
Paste
Editing Features

Spell Check – the word processing feature that
checks selected words in a document for
spelling errors, similar to an electronic
dictionary
Editing Features

Grammar Check – the word processing feature
that checks selected words in a document for
incorrect grammar use
Editing Features

Thesaurus – the word processing feature
that allows you to find synonyms (words
with similar meanings) for words in a
document.
Operational Keys
Backspace –
deletes text to the
left of (behind) the
cursor
Escape (Esc) – allows you
to exit unwanted menus
and dialog boxes
Home – moves the
cursor to the beginning of
a line
Insert – allows text
to be inserted
within a line of text
Tab – used to
indent; moves the
cursor 5 spaces
on a line
Page Up –
moves one
screen above
the current
cursor position
Num Lock –
locks the
numbers of
the numeric
keypad
Caps Lock –
Locks the
alphabetic keys in
uppercase
Control (Ctrl) – used
with other keys to
execute (carry out)
out commands
Shift – Used to
capitalize alphabetic
keys and type symbol
keys
Alternate (Alt) – used
with other keys to
access commands on
the menu bar
Delete – deletes
text directly in front
of (to the right of)
the cursor
Enter – used to move
the cursor down to the
next line
End – moves the
cursor to the end of a
line
Page Down – moves
one screen below the
current cursor position
Arrow keys – move the
cursor in the direction of the
arrow, one character at a
time
Combine operational keys to
save time!!!
Control and Page Up – quickly moves you to
the first page of a multi-page document
 Control and Home – quickly takes you to the
first line of a document
 Control and End – quickly takes you to the
last line of a document
 Control and Page Down – moves you to the
next page of a multi-page document

Function Keys

Allow you to quickly access frequently used
functions

Examples:


F1 – allows you to access the Help feature
F7 – allows you to access the Spell Check
feature