CLARKSON UNIVERSITY OPERATIONS MANUAL
TABLE OF CONTENTS
1.0
HISTORY AND MISSION
1.1
History
1.2
Mission and Objectives
1.2.1 Mission
1.2.2 Objectives – “Vision of a Clarkson Education”
1.2.3 Accreditation
2.0
ORGANIZATION AND GOVERNANCE
2.0
Organization Chart
2.1
Board of Trustees
2.2
Duties and Responsibilities of the President
2.3
Duties and Responsibilities of Provost, Vice Presidents, Deans, and Other
Officers of the University
2.4
Duties and Responsibilities of Academic Department Chairs
2.4.1 Appointment and Tenure of Department Chairs
2.5
Periods of Duty – Administrative Offices
2.6
Clarkson University Policies Governing Organized Activity Units
2.6.1 Duties and Responsibilities of Directors of Institutes and Centers
2.6.2 Appointment and Tenure of Directors
2.6.3 Director of Organized Activity Unit – Additional Operational/
Management Guidance
2.7
Operational Procedures for the Administrative Council
2.8
Faculty Senate Constitution
2.9
Paperflow for Senate and Administrative Council Actions
2.9.1 Flowchart for Senate Actions
2.9.2 Flowchart for Administrative Council Actions
2.10 Committees of the University
2.10.1 Standing Committees of the Faculty Senate
2.10.2 Standing Committees of the University
2.10.3 University Committee Procedures
2.11 Support Staff Policies and Procedures
2.12 Professional and Administrative Staff Policies and Procedures
3.0
HUMAN RESOURCES POLICIES
3.1
Human Resources Policies - General
3.1.1 Definition of Employee Groups
3.1.1.1 Employee Groups
3.1.1.2 Research Appointments
3.1.2 Exempt and Non-Exempt Employee Categories
3.1.3 Affirmative Action and Equal Employment Statement
3.1.4 Employment of Family Members at Clarkson
Ops Manual – release date 1/15
3.1.5
3.1.6
3.1.7
3.1.8
3.1.9
3.1.10
3.1.11
3.1.12
3.1.13
3.1.14
3.2
3.3
3.4
4.0
Harassment and Sexual Misconduct Policy
Employment of Minors
Drug Abuse in the Workplace
Orientation
Change in Status
Smoking Policy
Nondiscrimination Policy
Cultural Diversity Policy
General Grievance Procedures
Discrimination Grievance Procedure (Including Cases of Sexual
Misconduct
3.1.15 Anti-Bullying Policy
3.1.16 Clarkson University Exit Policy
3.1.17 Recruitment and Selection Policy and Procedure
3.1.18 Termination/Resignation Policy
Human Resources Policy – Faculty
3.2.1 Retirement Benefits
Human Resources Policies – Administrative, Supervisory, and General Staff
3.3.1 Job Posting
3.3.2 Job Evaluation Committee Procedures – Administrative, Supervisory, and
General Staff
3.3.3 Disciplinary Procedure - Administrative, Supervisory, and General Staff
3.3.4 Termination of Employment - Administrative, Supervisory, and General
Staff
3.3.5 Retirement Policy - Administrative, Supervisory, and General Staff
Human Resources Policies - Employment and Working Conditions - General
Staff
3.4.1 The Four Types of Appointments
3.4.2 Employment – Appointment of General Staff Personnel
3.4.3 Probationary Period – General Staff (Non-Bargaining)
3.4.4 Working Hours – General Staff
3.4.5 Rest periods – General Staff
3.4.6 Promotions and Transfers – General Staff
COMPENSATION POLICIES
4.1
Compensation Policies – General
4.1.1 Supplemental Compensation Procedures – Faculty
4.2
Compensation Policies – Faculty
4.2.1 Salary Plan
4.2.2 Salary Continuance – Faculty
4.3
Compensation Policies - Administrative, Supervisory, and General Staff
4.3.1 Wage and Salary Administration
4.3.2 Salary Plan – Administration and Supervisory Staff
4.3.3 Pay Periods and Payroll Deductions – General Staff
Ops Manual – release date 1/15
4.3.4
4.3.5
Overtime – General Staff
Supplemental Compensation Procedures – Exempt Non-Faculty
5.0
FACULTY – DEFINITIONS AND POLICIES
5.0
Faculty Policies – Preamble
5.1
Titles, Status, and Definitions
5.2
Duties of a Faculty Member
5.3
Standards for Faculty Evaluations
5.4
Procedures and Documentation for the Appointment, Reappointment and
Continuing Evaluation of Faculty
5.5
Evaluation Procedures for Tenure – “The Tenure Policy”
5.6
Evaluation Procedures for Promotion
5.7
Appointment, Reappointment, and Promotion of Clinical Faculty
5.8
Research Faculty and Research Associates
5.8.1 Definitions
5.8.2 Duties
5.8.3 Appointment and Promotion
5.9
Faculty Rights and Responsibilities
5.9.1 Oath to Support the Constitution of the United States and New York State
5.9.2 Periods of Duty – Faculty
5.9.3 Academic Freedom and Responsibility
5.9.4 Emeritus Professor Policy and Procedure
5.9.5 Academic Advising at Clarkson University
5.10 Faculty Development
5.10.1 Faculty Sabbatical Fellowship Program
5.10.2 Leave of Absence
5.10.3 Auditing Course and Academic Study for Faculty Members
6.0
ACADEMIC PROCEDURES AND RESOURCES
6.1
Procedures for Academic Changes
6.2
Tutoring
6.3
Role of Teaching Assistants
6.4
Research and Consulting
6.5
Research Involving Human Subjects
6.6
Clarkson University Intellectual Property Policy
7.0
ADMINISTRATIVE AND FINANCIAL POLICIES AND PROCEDURES
7.1
Procedure for Closing Offices Because of Severe Snow or Ice Storms or Other
Emergency
7.2
Use of Restricted Funds
7.3
Distribution of Information to the University Community
7.4
Publications and Printing
7.5
Health and Safety
7.6
Use of University Property
7.7
Use of University Facilities
Ops Manual – release date 1/15
7.8
7.9
7.10
7.11
7.12
7.13
7.14
7.15
7.16
7.17
7.18
7.19
7.20
7.21
7.22
7.23
7.24
7.25
8.0
Policy Statement and Guidelines on Educational Business Activities of Clarkson
University
Expenses
Land Use Policy
Use of University Name and Letterhead
Dealing with the News Media
Charitable Fund Drives
Campus Aesthetics
Firearms on Campus
Procedure When There is a Death in the Clarkson Community
Relations with External Auditors
Computer Use Policy
Computer Software Policy
Conflict of Interest Policy – Including Conflict of Interest Disclosure Forms
Clarkson University Code of Business Conduct
Clarkson University Scientific Misconduct Policy
Partner Institutions for Graduate Study
Clarkson Social Media Policy
Government Relations Policy
FRINGE BENEFITS
8.0
Amendments to Plan
8.1
Fringe Benefits – General
8.1.1 Statutory
8.1.2 Comprehensive Medical Plan
8.1.3 Dental Plan
8.1.4 Annuity-Option Plan – TIAA-CREF
8.1.5 Pension Plan – TIAA-CREF
8.1.6 Group Total Long Term Disability Benefits Plan – The Standard
8.1.7 Group Travel Accident Insurance – The Standard
8.1.8 Tuition Programs
8.1.9 Spouse/Partner Tuition Assistance Program
8.1.10 Group Life Insurance
8.1.11 Accident and Injury
8.1.12 Death Benefit
8.1.13 Family, Medical, and Military Leave Act
8.1.14 Caregiver Leave (Birth or Adoption) – Staff and Non-Continuing Faculty
8.1.15 Temporary Parental Leaves – Continuing Faculty
8.1.16 Flexible Benefit Plan-Fringe Benefit Analysts
8.1.17 Years of Service Award
8.1.18 Auditing Courses and Academic Study by Administrative, Supervisory,
and General Staff and Faculty
8.2
Fringe Benefits – Faculty
8.2.1 Military Officers
8.2.2 Fringe Benefits for Part-Time, Adjunct, Visiting, and Research Faculty
and Research Associates
Ops Manual – release date 1/15
8.2.2.1
8.3
Funding of Fringe Benefits for Research Faculty and Research
Associates
8.2.2.2 Social Security for Foreign Nationals with Research Faculty and
Research Associate Appointments
Fringe Benefits – Administrative, Supervisory, and General Staff
8.3.1 Auditing Courses and Academic Study by Administrative, Supervisory,
and General Staff
8.3.2 Professional Development by Administrative, Supervisory, and General
Staff
8.3.3 Leaves of Absence – Administrative and Supervisory Staff
8.3.3.1 Without Pay
8.3.3.2 With Pay
8.3.4 Leaves of Absence – General Staff
8.3.4.1 Without Pay
8.3.4.2 With Pay
8.3.5 Sick Leave – Administrative, Supervisory, and General Staff
8.3.6 Short Term Disability Benefits Program for Administrative, Supervisory,
and General Staff – The Standard
8.3.7 Holidays – Administrative and Supervisory Staff
8.2.7.1 Special Personal Days – Administrative and Supervisory Staff
8.3.8 Holidays – General Staff
8.3.8.1 Special Personal days – General Staff
8.3.9 Pay Status for Holiday Pay - Administrative, Supervisory, and General
Staff
8.3.10 Vacation – Administrative and Supervisory Staff
8.3.11 Vacation – General Staff
Ops Manual – release date 1/15