DIVISION OF RESEARCH
http://www.clarkson.edu/research
research@clarkson.edu
Phone: 315-268-3765/6475/4402
Fax: 315-268-6515
FACULTY/STAFF
WORKSHOP
Fall 2003
AGENDA
Summary
of Division of Research
Services
NSF FastLane System
Proposal Development Process
Finding A Funder
Tech Transfer and Compliance
Issues
Summary
Question/Answer Period
SUMMARY OF DIVISION OF
RESEARCH SERVICES
By
Linda H. Albrecht
Award Administrator
PREAWARD SERVICES
Linda H. Albrecht, Award Administrator
albreclh@clarkson.edu
Todd Travis, Asst. Coord., Res. Funds
(todd.travis@clarkson.edu
Julie Ellingsen, Sr. Dept. Secretary
(jellings@clarkson.edu
 Full
Proposal Preparation Services
 Budget
Preparation
 Maintain
Funding Resources
 Research Personnel Services
AWARD ADMINISTRATION
S.V. Babu, Vice Provost for Research
babu@clarkson.edu
and
Rebecca J. Sutcliffe, Director
sutclirj@clarkson.edu
Norma J. Woods, Sr. Dept. Secretary
nwoods@clarkson.edu
 Negotiate
Awards
 Intellectual Property
 Conflict Of Interest
 Institutional Review Board(s)
 Coordination of Multi-discipline proposals
ELECTRONIC RESEARCH
ADMINISTRATION
Todd C. Travis, Research
todd.travis@clarkson.edu
 DOR
Webmaster
 http://www.clarkson.edu/research
 Electronic
File Configurations
 Electronic Proposal Submission Inquiries
 NSF Fastlane Inquiries
 Proposal Assignment/Pre-budgeting
 Funding Opportunity Distribution (Science)
POSTAWARD SERVICES
Constance M. Ferguson,
Grant/Contract Adm.
cmferguson@clarkson.edu
Vicki Wilson, Sr. Dept. Secretary
vwilson@clarkson.edu
 Administer
External Res. Funds
 Negotiate/receive Awards
 Monitor Account Activity
 Accounting Compliance Matters
 Monitor Award Terms And Conditions
 Interpret Sponsor Guidelines
 Administer Reporting Activity
THE DOR WEB SITE
http://www.clarkson.edu/research
 Toolkit
For Proposal Processing
 Direct
Links To Federal/private Funding
Sources
 Research Administration
Resources
 Proposal Writing Techniques
 Subscription-based Funding
Opportunity Database – Community of
Science
PROPOSAL TOOLKIT
 Current
Rate(s) Information
 DOR Forms For Proposal Processing
 Proposal Budget Preparation Guidance
 NSF FastLane Proposal Submission
Instructions
 Agency Forms
OTHER RESOURCES
 Electronic
Research Administration
 Regulatory Resources
 Subscription-based Resources
 Research Administration Group Links
THE DOR WEB SITE’S NEW DESIGN
available by 10/15/03
http://www.clarkson.edu/research
COMPLIANCE
 General
Research Policies
 Proposal Policies
EDUCATION AND WORKSHOPS
 Faculty
Development
 Graduate Research
 Instructional Resources Available
 Training Certification
 Undergraduate Research
 Workshops
THE DOR WEB SITE’S NEW DESIGN
Continued
GOVERNMENT & RELATED LINKS
PROPOSAL PREPARATION
 Getting
Started
 Budget Preparation
 Proposal Preparation Guides
 Electronic Proposal Submission
 Agency Forms
THE DOR WEB SITE’S NEW DESIGN
Continued
PUBLICATIONS AND REPORTS
 Publications
 Reports
 Audio-visual
materials available on-loan
RESEARCH CENTERS
RESEARCH PERSONNEL
 Employee
Practices
 International Information
 Payroll Information
 Contract Information
 Faculty Summer Salary
 Exchange Visitor Program (International Visitors)
NSF FASTLANE
SYSTEM
By
Todd C. Travis,
Assistant Coordinator/Research Funds
http://www.nsf.gov
The National Science Foundation’s Paperless, Web-based Proposal
and Awards Submission and Administrative System
FASTLANE OVERVIEW
 Fully
implemented as of
10/01/2000
 Full submission of electronic
proposals
 Full submission of electronic
reports
 No paper submissions accepted
RESPONSIBILITIES
FACULTY



Proposal
preparation
Report
preparation
Report
submission
DOR





Clarkson user
database maintenance
Password
maintenance
Proposal assistance
Proposal submission
Reporting assistance
FASTLANE REQUIREMENTS




Forms-Capable Browser
 MS Internet Explorer 4.x or higher
 Netscape Navigator 3.x or higher
Portable Document Files (.pdf) can be
created from:
 MS Word
 Corel WordPerfect
 Postscript files
Adobe Acrobat Reader for viewing .pdf files
Adobe Acrobat Full Package for Creating .pdf
files
The Division of Research will
provide as much or as little
assistance as you need.
One-on-One help in your office
 Larger hands-on workshops, if
desired
 Scanning images
 Converting files and images to .pdf
 Coordination with other institutions
on requirements

PROPOSAL DEVELOPMENT
PROCESS
By
Linda H. Albrecht,
Award Administrator
HOW CAN THE DOR HELP?
 Team
Building and Coordination
 Proposal Planning and Development
 Budget Preparation
 Proposal Editing and Formatting
 General Questions
 Coordinating Institutional Commitments
 The DOR Website
PROPOSAL DEVELOPMENT
PROCESS
 Getting
Started
 Your Long-term Goal
 Identify A Funder
 Use The Program Description And Proposal
Guidelines
 Make Contacts At Clarkson
 Speak To The Program Officer
 Create A Written Schedule Of Work
Deadlines
REVIEWERS CRITERIA
 The
Reviewer Wants to Know
 WHAT
are goals & objectives
 WHAT is new & innovative
 WHAT has been done and its limitations
 HOW will it advance the field
 WHO will benefit
 WHO will do the work & his/her
qualifications
 HOW MUCH it will cost
EFFECTIVE PROPOSALS
 Use
visible
organization
 Outlines,
headings
 Review criteria,
funder
preferences
 Topic sentences
 Are
concise and
Active
 Avoid jargon or
include a glossary
 Avoid passive tense
 Avoid subjunctive
tense
 Avoid unnecessary
wordiness
PROPOSAL ORGANIZATION
 Cover
Sheet
 Budget Sheet
 Abstract
 The Narrative
 Appendices
 The
Narrative
 Problem/Need/Signifi-
cance
 Statement of Goals
 Previous Work
 Methods
 Key Personnel
 Evaluation
 Dissemination and
Future Funding
REVISION AND
FORMATTING
 Solicit
criticism from
peers
 Submit a draft to
DOR
 Use your reviews
 Refer back to the
program description
and reviewer
guidelines
 Watch
for
 long sentences
 vague words
 passive verbs
 abbreviations
 inconsistencies
SUBMITTING THE
PROPOSAL
Institutional
Commitments
Approved
Signatures obtained
Final copy/file to DOR?
Copy/Mail Proposal done by DOR
FUNDING DECISION
 If
it’s not funded this
time…
 Reviewers
Comments
 Revise and
resubmit
 Identify other
potential funders
 When
it’s funded…
 Celebrate!
 Budget
negotiations
 Reviewers
comments
 Division of
Research
FINDING A FUNDER
By
Rebecca J. Sutcliffe,
Director of Research
sutclirj@clarkson.edu
FINDING A FUNDER
Internal
Resources
External Resources
Subscription-based
Databases
Community
Other
of Science
Resources
COMMUNITY OF SCIENCE
Member
Login
Username/Password
Find
Funding
Promote Your Research
Access Experts
Explore Marketplace
IMAGE OF COMMUNITY
OF SCIENCE HOME PAGE
OTHER RESOURCES
Commerce
Business Daily
Federal Register
NCURA
FEDIX
MOLIS
TECH TRANSFER
AND
COMPLIANCE ISSUES
By
Rebecca J. Sutcliffe
Director of Research
TECH TRANSFER
 Intellectual
property (IP) policy
 Disclosures
 Market research prior to patenting
 Licensing
COMPLIANCE ISSUES
Compliance environment changing daily;
becoming stricter
 CU’s policies are currently under review
and are being revised
 Become thoroughly familiar with policies
and procedures
 Compliance is critical to continued funding

WORKSHOP SUMMARY
 DOR
Is A One Stop Shop Office
 Match Faculty Expertise With
Possible Funders
 Electronic Research Administration
Experts
 Compliance Facilitators
QUESTION AND ANSWER
PERIOD
Preaward Services and Proposal
Development Process – Rebecca,
Linda, Todd, Julie
 Postaward Services - Connie, Vicki
 Electronic Research Administration
and FastLane - Todd
 Tech Transfer and Compliance,
Administrative Issues – Rebecca

THANK YOU FOR COMING
Phone: x3765/6475/4402, Fax: x6515,
research@clarkson.edu
http://www.clarkson.edu/research
S.V. Babu, Vice Provost for Research
Rebecca J. Sutcliffe, Director
Constance M. Ferguson, Grant/Contract Adm.
Linda H. Albrecht, Award Administrator
Todd C. Travis, Asst. Coord. Res. Funds
Norma J. Woods, Senior Dept. Secretary-DOR
Vicki Wilson, Senior Dept. Secretary-Postaward
Julie Ellingsen, Senior Dept. Secretary-Preaward