Solicitation Number
Date Issued
Date Printed
Procurement Officer
Phone
E-Mail Address
080714-208-67102-09/15/14
08/21/14
08/21/14
Jeff O’Dell
843 574-6205
Jeff.o’dell@tridenttech.edu
DESCRIPTION: Integrated Library System (ILS)
The Term "Offer" Means Your "Bid" or "Proposal".
SUBMIT OFFER BY (Opening Date/Time): 09/15/14 2:00 PM EST See "Deadline For Submission Of Offer" provision
QUESTIONS MUST BE RECEIVED BY: Deadline Expired See "Questions From Offerors" provision
NUMBER OF COPIES TO BE SUBMITTED: 1 original & 7 copies, and 1 redacted copy
Offers must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior.
SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:
MAILING ADDRESS: PHYSICAL ADDRESS:
Trident Technical College
Procurement Office
PO Box 118067
Trident Technical College
Procurement Office
Building 940, Suite G
Charleston, SC 29423 2050 Mabeline Rd. N. Chas SC 29406
ALL MAIL IS PICKED UP FROM THE US POSTAL SERVICE ONCE DAILY AT AROUND 8:00 A.M.
(EXCLUDING WEEKENDS AND HOLIDAYS).
CONFERENCE TYPE: None Scheduled
DATE & TIME:
See "Submitting Your Offer" provision
LOCATION: N/A
As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions
AWARD &
AMENDMENTS
Award will be posted at the Physical Address stated above on 11/10/14.
The award, this solicitation, and any amendments will be posted at the following web address: www.tridenttech.edu
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the
Opening Date.
NAME OF OFFEROR
(Full legal name of business submitting the offer)
AUTHORIZED SIGNATURE
(Person signing must be authorized to submit binding offer to enter contract on behalf of Offeror named above.)
TITLE
(Business title of person signing above)
PRINTED NAME
(Printed name of person signing above)
DATE SIGNED
OFFEROR'S TYPE OF ENTITY:
(Check one)
□
Sole Proprietorship
□
Partnership
□
Corporation (tax-exempt)
□
Corporate entity (not tax-exempt)
□
Government entity (federal, state, or local)
□
Other _________________________
(See "Signing Your Offer" provision.)
Instructions regarding Offeror's name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e.
, a separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION (If offeror is a corporation, identify the state of Incorporation.)
TAXPAYER IDENTIFICATION NO.

(See "Taxpayer Identification Number" provision)
COVER PAGE MMO (JAN. 2006)
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)
NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)
_________________________________________________
Area Code - Number - Extension Facsimile
_________________________________________________
E-mail Address
PAYMENT ADDRESS (Address to which payments will be sent.)
(See "Payment" clause)
____Payment Address same as Home Office Address
____Payment Address same as Notice Address (check only one)
ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Purchase Orders and "Contract Documents" clauses)
____Order Address same as Home Office Address
____Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)
Amendment No.
Amendment Issue
Date
Amendment No.
10 Calendar Days (%)
Amendment Issue
Date
Amendment No.
20 Calendar Days (%)
Amendment Issue
Date
30 Calendar Days (%) _____Calendar Days (%) DISCOUNT FOR
PROMPT PAYMENT
(See "Discount for Prompt
Payment" clause)
Amendment No.
Amendment Issue
Date
PAGE TWO (SEP 2009) End of PAGE TWO
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AMENDMENTS TO SOLICITATION: (a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: http://www.tridenttech.edu/procurement.htm (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. Failure of your acknowledgement to be received at the issuing office prior to date and time specified may result in rejection of your offer.
Except as provided herein all terms and conditions of the document referenced as heretofore changed remain unchanged and in full force and effect.
Solicitation No. 080714-208-67102-09/15/14
Title:
Is hereby amended as follows:
Following is the compilation of questions submitted by the deadline date and time for questions (August 15,
2014 2:00 PM EST), followed by answers to the submitted questions.
Question 1: Can you please breakdown the number of items in your collection by physical items and electronic
Answer 1: items?
Physical items = 66032
Electronic Items = 60796
Question 2:
Number of items in the library’s physical collection?
Answer 2: See Answer No. 1.
Question 3: Number of titles representing electronic resources (items accessed by an 856 field in the MARC
Answer 3: record)?
See Answer No. 1.
Question 4: How many unique shelving location codes do you have in your current ILS? (Examples of location
Answer 4: codes are: Current Periodicals, Main Library Stacks, and Special Collection.)
54.
Question 5: Does your ILS use item types to set circulation policy?
Answer 5: Yes.
Question 6: Do you plan on migrating patron data?
Answer 6: Yes.
Question 7: Do you plan on migrating circulation data?
Answer 7: Yes.
Question 8: Can you deliver bibliographic records in MARC21 format?
Answer 8: Yes.
Question 9: Does TTC Library currently use RFID technology?
Answer 9: No.
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Question 10: Does the library currently use self-check solutions? If so, how many and from which vendor?
Answer 10: No.
Question 11: If the library does not currently use self-check stations, do they want us to include any in the proposal?
Answer 11: No.
Question 12: Does the library currently have a link resolver? Should we include our link resolver in the proposal?
Answer 12: No, the library does not currently have a link resolver.
Yes, please include link resolver in your proposal response.
Question 13: Does the library like any additional non-English language packages in the proposal? (The packages translate both the staff and student interfaces.)
Answer 13: If this feature is available as an add-on, please quote for Spanish only; or if multiple languages are available as a package, please give quote for multiple languages, with specifics as to the number of languages in the package, and the names of the languages in the package.
Question 14: Page one includes a mailing address and instructions regarding US Postal Service pickup. Our company normally sends RFP responses via FedEx. Should we send a FedExed response to the
Physical Address listed?
Answer 14: Address courier service deliveries (UPS, FedEx, etc) to deliver to the physical address stated on the cover page.
Question 15: Please provide the number of unique (deduplicated) e-journals.
Answer 15: 26,622. Note, the library does not load MARC records for electronic journals.
Question 16: Page 39, line 1895, #14.0, requires us to submit a copy of the end user license agreement. However, page 64 expressly states vendors should not do this. Please clarify.
Answer 16:
Page 64 is a generic “Bidder’s Checklist” that is included in all of our solicitations and is included only as a guide as noted on the checklist.
Please see the note at the end of the document: Responsiveness will be evaluated against the solicitation, not against this checklist.
Offerors must submit a copy of the end user license agreement (EULA) with the submission of the
RFP as noted in Section IV. Information for Offerors to Submit, PROPOSAL CONTENTS, No. 14.
Question 17:
Page 42 states that “Offerors will be required to furnish all equipment, items, and services they need to present their demonstration. TTC will provide only power and Internet access.” Does this indicate that the offeror will need to provide their own projector?
Answer 17: While the location/room where the demonstrations will be held will likely have a projector available, the College makes no guarantee that the projector will be operable at the time of the demonstration.
Question 18:
Page 64 also states that the bid should not take exception to any of the state’s mandatory requirements. Can you please indicate which requirements in this RFP are mandatory?
This is in reference to the Terms and Conditions outlined in Section VII of the bid (pages 42-55).
Answer 18: All of the terms and conditions of this RFP are mandatory requirements unless specifically stated otherwise.
Question 19: If we offer a price model above the $275,000-$300,000 range in the RFP will it be considered?
Answer 19: Yes.
Question 20: Is a 5 year contract mandatory, or can we offer a 3 year contract renewable annually after the 3 years?
Page 4 of 6

Answer 20: This RFP is not for a 5-year contract. It is for a contract that has one initial year, with four 1-year options to renew. The total duration of a contract is potentially five years.
Question 21:
Page 38 states that the “offeror must follow the outline used in this RFP”. Does this include keeping the line numbers from the original, or may we use a numbering system for our response to Part III?
Answer 21: Lines numbers are not considered as part of the outline of this RFP. The line numbers are provided as a guide.
Question 22: Vendors are required to complete Form I-312, NonResident Taxpayer Affidavit, if the vendor is a non-resident business in South Carolina. The form requires the vendor to obtain A CERTIFICATE
OF AUTHORITY TO TRANSACT BUSINESS IN THE STATE OF SOUTH CAROLINA, which involves a $135 fee, and which may not be completed by the time the RFP response is due. Vendors cannot complete Form I-312 if the Certificate of Authority has not been received. Can the Form I-
312 be reserved for completion by the awarded vendor?
Answer 22: NONRESIDENT TAXPAYER REGISTRATION AFFIDAVIT: Nonresident taxpayers are required to register with the Secretary of State or the SC Department of Revenue. For additional information , contact the Department of Revenue, Offices Services Division, at (803) 898-5872.
All offerors must be legally qualified to contract with the State, including but not limited to, being registered with the State Department of Revenue and the Secretary of State. See the South Carolina
Code of Laws at the following website address: http://www.scstatehouse.gov/code/t11c035.php
See the South Carolina Code of Regulations at the following website address: http://www.scstatehouse.gov/coderegs/c019.php
Additional information may be found at the following SC Dept. of Revenue links: http://www.sctax.org/default.htm
https://www.scbos.sc.gov/scbos_library/forms_directory/sc_department_of_revenue_business_forms.
aspx
12.0
Provide evidence of financial stability: Provide your Dun & Bradstreet (D&B) number along with a current comprehensive D&B report. Provide your most current financial statement, financial statements for your last two fiscal years, or information reflecting your current financial position
(letter from your bank, etc.). If you have audited financial statements meeting these requirements, you should provide those statements. [Reference Statement of Concepts No. 5 (FASB, December,
1984)]. Refer to the clauses entitled "Submitting Confidential Information" and "Submitting Redacted
Offers."
12.0
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3. Qualifications, Experience and References:
The Offeror’s financial responsibility and financial strength must reflect sound financial stability. The
Offeror’s experience and references must provide evidence of its depth and breadth of experience, and evidence of successful past performance with projects of similar size and scope.
3. Qualifications, Experience and References:
The Offeror’s experience and references must provide evidence of its depth and breadth of experience, and evidence of successful past performance with projects of similar size and scope.
Page 6 of 6