Academic Department Chairs Organization
02/14/13
Agenda
• iCAT Objectives
• CedarCrestone Overview
• Project Scope and Timeline
• iCAT Update
• Faculty Workload Project Update
• Questions
improving Campus Applications & Technology
iCAT is a set of 12 new and exciting projects that will be completed over the
next 18-24 months. These projects will eliminate some of our paper based
forms like timesheets, purchase requisitions and travel authorizations. We’ll be
addressing faculty needs for better reporting and scheduling systems. Most
exciting of all, we’ll be putting in a new portal for everyone. A single window to
campus systems.
iCAT Objectives
"By modernizing our day-to-day business processes and
information, the university will ultimately increase efficiency,
transparency and accountability."
CWU President James L. Gaudino
Through iCAT we will improve our administrative services and the
support that we provide our stakeholders by:
• Making daily operations (work) easier for departments and
ourselves
• Spending more time on higher value activities
• Using leading business practices
• Improving customer support while maintaining appropriate controls
and financial management
Who Is CedarCrestone
•
•
•
•
Founded in 1981, HQ in Alpharetta GA
700+ consultants and growing
Highly experienced workforce
Higher Education specialization
• 200 consultants in our HE Practice
• More than 1000 HE projects completed on time
and within budget since 1997
• More than 300 Colleges and Universities served
• Financially healthy
• Comprehensive service offerings
• Full business life cycle approach
CedarCrestone has worked with Central Washington University since 2002 in
supporting our HCM, FMS, and CS systems and business processes.
Project Scope
iCAT Project Scope
Upgrade
• Oracle 11G Rev 2 for Human Capital Management (HCM) and Campus
Solutions (CS) - Complete
• Human Capital Management (HCM) to v9.2
• Financial Management System (FMS) to v9.2
• PeopleTools to 8.52 for all PeopleSoft instances
PeopleSoft Enterprise Portal
Implementation of Portal to serve as
• Employee/Faculty Content
information hub for faculty, staff and
• Student Content
students
• Financials Content
Faculty Workload and Activity
Reporting
Implement system to facilitate workload
planning and activity reporting
Project Scope - continued
iCAT Project Scope
Online Travel Authorization
Online form/process using workflow to route
for review, approval and processing for
faculty, staff and student business travel
Online Purchase Requisition
Online form/process using workflow to route
for review, approval and processing to issue
purchase order
Implementation of Planning and Budgeting
FMS Planning and Budgeting with workflow to replace custom budget
planning system
Project Scope - continued
iCAT Project Scope
Time & Labor
Implementation of Time & Labor with workflow for
staff and students
eProfile
Implementation of eProfile to replace portions of thirdparty electronic Personnel Action Form (ePAF)
ePAF (Workflow)
Automation of the remaining portions of the ePAF with
workflow
eCompensation
Implementation of eCompensation to replace manual
merit increase processes
Project Timeline
2013
2014
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Faculty Workload
Online Travel Authorization
Portal - Employee/Faculty
Online Purchase Requisition
eProfile
eCompensation
Upgrade HCM
FMS Planning & Budgeting
Portal - Student
Upgrade FMS
ePAF
Time & Labor
Portal - Financials
Where We Are Today
• Contracted and Engaged CCI Services
– Consultants on-site currently
– More consultants joining the team as projects evolve
• iCAT Communications
– Website available at: http://www.cwu.edu/icat/
– eMail: iCAT@CWU.edu
– Central Today
• Projects underway and progressing well for:
– Application Portal
– Faculty Work Load & Activity Reporting
– Online Travel Authorization
Faculty Workload Project Team
Name
Role
James Busalacchi
James DePaepe
Stevan DeSoer
Tim Dittmer
George Drake
Tim Englund
Jill Hernandez
Stephen Hussman
Michael Jackson
Kirk Johnson
Laura Milner
Martha Kurtz
Sue Noce
Ian Quitadamo
Ravae Rossmaier
Gene Shoda
Jeff Stinson
Project Sponsor / Director – HR/Faculty & Labor Relations
Director for the Office of Research, Evaluation, and Assessment
Chief Human Resource Officer
Chair and Associate Professor, Economics
Chair and Professor, English
Professor/Chair Mathematics
HRIS Manager
Professor, Chair of Library Services and University Archivist
Professor/Chair Physics
Professor and Dean, College of the Sciences
Associate Dean, College of Business
Professor/Chair Science Education
Project Manager
Associate Professor Biological Sciences / Science Education
AACSB Accreditation Assistant
iCAT Project Manager
Associate Professor and Chair, Marketing Department of Management
Faculty Workload & Activity Reporting
• Completed Discovery & Requirements
– Consultants on-site in Dec for Requirements Sessions
– Current Practices and Systems
• Fit/Gap Analysis
– Report Created, Reviewed and Recommendation Formed
– Submitted to Enterprise Team Approval
• RFP
– Created the RFP / Issued Feb 1st
– Closes Feb 28th
– Evaluation Committee is Being Formed
Faculty Workload & Activity Reporting
• Next Steps
– Vendor Selection
• RFP Response Evaluation
• Vendor Demos
• Vendor Contract
– Implementation
• Collaborative Planning
• Configuration
• Data Conversion/Population
• Testing & Training
• Deployment
Questions and Feedback
iCAT Website = http://www.cwu.edu/icat/
iCAT
Thanks for your support!