Record Retention:
Information should be kept for 8 years, from the end of the grant, if originated from
state government.
Information should be kept for 3 years, form the end of the grant, if originated from
all other sources.
Remember: the end of the grant is the last year (the official end date—even if
extended). So, if it’s a 5 year grant all information should not be destroyed until 3 or
7 years after the last year. Also, if the grant has been audited the clock starts after the
audit is cleared.
NOTE: In OSP file label colors correspond to the type of prime agency. The agency
type will be the same as what is noted in the “predecessor fund” field on FTMFUND—
from the Blue Sheet.
Federal = Green
State = Blue
Private = Orange
MSU = White
D:\219541043.doc
OSP 8/2006