CSU, Chico - CISC Meeting Notes
Meeting Date: April 24, 2009
Meeting Location: MLIB 338
ATTENDING TEAM MEMBERS AND GUESTS
✔
Weddington, Phyllis
Nix-Baker, Leslie
✔
Kelley, Meredith
Alber, Bob
Rethans, Arno
✔
Douglas, Pedro
Post, Bill
✔
Foreman, David
✔
Beach , Andi
DISCUSSION ITEMS
1.
Desktop refresh: Bill presented his proposal to use one-time enterprise funding to support a $250K desktop
refresh program as well as memory upgrades where it made sense to add memory to some of the newer
computers. This would be available to faculty and staff only. The discussion included enterprise budget
projections as well as the distribution strategy and draft refresh menu for those selecting the new computers
(basic model is ~$500; add on features are permitted for an additional charge). This refresh will accomplish
two major goals:
 Supplement divisional expenditures which are stressed with budget reductions
 Help assure a functional desktop computing environment that can support business process
improvements essential in a reduced staffing environment
Given staff availability, the rollout would take one to 12 to 18 months to complete. The committee supported
the proposal and gave Bill the nod to move forward with the plan.
2.
Enterprise data backup and restore project: Bill distributed a document that outlined the components of a
data center backup infrastructure. The rapid growth of the data center and prediction of future growth over
the next several years requires that we update our backup strategy. This is also a critical component of the
university disaster recovery planning. The estimated cost of the upgrade supporting a four-year growth path
is ~$185K. Hardware procurement is expected to be completed in April followed by installation and testing
completion by July 1, 2009.
3.
Meeting schedule review: Discussed whether we still wanted to schedule monthly meetings or move to
another schedule. The committee agreed that a monthly schedule is fine with cancellations when there were
no pressing agenda items. Additional agenda items will be originating from the recently convened
Administrative Technology Committee.
4.
College Scheduler: Meredith provided an overview document to support her request for enterprise funding
for the college scheduler until we move to PS version 9.0. This software allows students a simple and
efficient method to plan their class schedule around their other time commitments. The committee agreed to
fund the scheduler until the PS upgrade to 9.0 is complete. Enterprise funding will support the college
scheduler contract at $10K/year for FY 09/10 and 10/11 (perhaps an additional year if the 9.0 upgrade slips).
Analysis will be required to determine if the scheduling functionality in PS version 9.0 is comparable to the
college scheduler. If so, the contract will be discontinued. If not, the funding discussion will be revisited.
5.
Centralized security model – introduction item: Phyllis discussed the progress made by the security
guidelines committee over the past several months and the tasks that remain. The guidelines committee
members have been asked to present ideas for a centralized model at their next meeting. The results will be
discussed at our May meeting for a next steps discussion.
TO DO LIST SUMMARY
#
Task
1.
Convene Technology Council – provide status
2.
One-time project proposals
Responsible Party
Phyllis/Bill
All
Due Date
ASAP
Status
On-going
TO DO LIST SUMMARY
#
Task
3.
Centralized security model – analysis
FUTURE MEETINGS
Date: Mary 18, 2009
FUTURE AGENDA ITEMS
Potential enterprise IT projects;
inventory and priority
Business process improvements
Workflow/electronic signatures
Server cost model
Administrative Technology
Committee status
Responsible Party
Phyllis, et al
Time: 1:15 – 2:30
Due Date
May 18, 2009
Place: MLIB 338
Status