CSU, Chico - CISC Meeting Notes
Meeting Date: August 19, 2008
Meeting Location: MLIB 338
ATTENDING TEAM MEMBERS AND GUESTS
✔
Weddington, Phyllis
✔
Meredith Kelley
✔
Alber, Bob
✔
Rethans, Arno
Douglas, Pedro
Post, Bill
✔
Andi Beach (guest)
✔
David Foreman
Leslie Nix-Baker
DISCUSSION ITEMS
1.
Application Director job description: The current draft copy of the application director job description
was shared and discussed. An important aspect of the position is the coordination of application
development/testing efforts across campus to define standards and best practices. One of the preliminary
security audit findings suggests improvements need to be made with regard to web application testing and
approval procedures. The committee members will review the draft job description and provide feedback by
August 26. Bill hopes to have a new director in place by November.
2.
Enterprise project briefing book: Shared briefing book outlining project actual costs for the 07/08 fiscal
year. Discussed the ebb and flow nature of project planning/projections/execution. Currently looking at how
benefits are calculated for staff being paid from the enterprise budget. Bill pointed out that this was the only
budget available for multi-year technology planning. Also discussed how CMS/CO off the top costs are
displayed on spreadsheets, financial reports, etc. Will work with Dave to determine the best way to handle
those entries.
3.
ImageNow: Initial imaging project overview was to focus on a process improvement project in ENR to
incorporate imaging with workflow which remains a priority for that area. As more information came to light
it appears there are several imaging activities happening on campus that are in various stages of
development/proposals/discussion. Rather than work on imaging in a piecemeal fashion, the committee
agreed to do additional research on the current use and level of interest campus wide. The ImageNow vendor
will be on campus 8/20 to do a demo and respond to questions. We will work with vendor to get a summary
of the current campus activity and options for enterprise licensing.
Issues/questions:
- Hardware upgrades (scanners, servers, etc)
- Software upgrades; ENR upgraded but three other areas are not
- Advancement could not get the imaging processes to work for them. Vendor said they needed
additional software for ~ $15K. Didn’t understand why.
- How do we handle training? Consultants vs. in-house expertise
- Do we need a business analyst
- Infrastructure support
- Storage requirements – who funds?
- Need to keep in mind imaging should not be used to automate an inefficient process.
4.
Project Scoring Rubric: Presented the group with a draft of the Chico version of the project scoring rubric.
Briefly discussed the criteria. Members will review and provide feedback. Bill/Phyllis will send out a couple
of projects to use as a scoring exercise. Will discuss results at the October meeting.
5.
Other:
Bob expressed interest in the upcoming migration to Google mail for students. Bill briefly outlined
procedures. Andrea will be asked to bring her Google mail presentation to Bob’s staff.
Discussed the emergency notification enrollment goals - what is considered a successful enrollment
percentage, and who is taking the lead to meet enrollment goals.
CO business: Discussed the financials database consolidation proposal; 21 st Century project timeline.
Given conflicting schedules, the September 16 meeting will be cancelled.
TO DO LIST SUMMARY
#
Task
1.
Contact Andrea re Google mail presentation
to Bob’s staff
2.
ImageNow continued research
3.
One-time project proposals
4.
Review Chico project scoring rubric –
comments
5.
Exercise – Apply scoring rubric to projects
6.
Additional information on CO electronic
signature approval
7.
Send electronic copy of application director
job description to committee
8.
Review draft application director job
description – comments
9.
Cancel September meeting
FUTURE MEETINGS
Date: October 21, 2008
FUTURE AGENDA ITEMS
Security audit status
Potential enterprise IT projects;
inventory and priority
Business process improvements
Workflow/electronic signatures
Imaging
Server cost model
Responsible Party
Phyllis
Due Date
ASAP
Status
Done
Meredith/Phyllis/Linda
All
All
10/21
In progress
On-going
All
Leslie
10/21
10/21
Phyllis
8/20
All
8/26
Phyllis
8/20
Time: 1:15 – 2:30
10/21
Done
Done
Place: MLIB 338