2014 – 2017
Student Funds Financial
Manager
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History of Position
In 1994, the S&A Committee, University
Administrators, and the Board of Trustees
recognized that the opening of the new
Student Union and Recreation Center (and
the student fees associated with it) created
the need for high-level financial
management dedicated solely to student
funds.
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Areas Supported by the Position
• Financial Advisor to the S&A
Committee
• Dean and Associate Dean of Student
Success
• S&A supported programs
• Clubs & Organizations
• Student Union
• Recreation Center
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Key Services & Duties
• Financial advising including reporting, forecasting, application of
financial policy and appropriate use of funds, creation of and
maintenance of business plans, establishment of budgets and entry into
budgeting system, year-end financial reports.
• Assists with and were applicable establishes the development of
procedures related to accounting, auditing, internal controls, proper
cash handling and budgeting. Interprets and assists with the application
of University Policy and regulations that govern financial activity as it
pertains to student funds.
• Advisor and member of SURC Partners advisory board for SURC.
• Provide timely and accurate fiscal information relative to the Services
and Activities Fee Fund as well as the Student Union and Recreation
Center Fee Funds (which together comprise over 125 individual
budgets).
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S&A - Distribution of Annual $693 Fee (FY12)
Non-Operating, $, 0.00%
Bond Pmt, $85.34 ,
12.31%
Reserves, $58.27 ,
8.41%
Goods & Services,
Equipment*,
$220.32 , 31.79%
Payroll (NonStudent), $232.86 ,
33.60%
Payroll (Student),
$96.20 , 13.88%
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SURC Accounting Office
• Process the funding of Student Academic Senate, Club Senate and S&A,
including providing support to students in navigating the application and
reimbursement process and documentation required. FY12 190 packets
processed with an associated 5 to 10 travelers per funding needing
assistance.
• Serves as an advisory role for Student Clubs in regards to the rules and
regulations that govern their activities with an emphasis on travel and fiscal
related transactions but not limited to. This includes an additional 250
individual budgets.
• Processes all Club activity, including deposits, withdrawals, check requests,
charge credits, inter-campus charges (publicity, motor pool, catering,
scheduling, etc.) Approximately 3,500 transactions a year are processed on
the behalf of clubs along with their related journals, etc. to book the
appropriate transactions.
• All Club PID’s are reconciled monthly with FMS.
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Requested Budget
Admin/Exempt Payroll
Employee Benefits
*Goods & Services
Equipment
Annual Budget
$ 76,000
$ 21,900
$ 17,850
$
375
$ 116,125
*Goods & Services are being moved from the Flex budget to the Financial
Manager Budget starting with the 2014-17 Funding cycle. The Flex budget
will be eliminated. This category has been increased to include items such as
the readership program, equipment rental and costs associated with
supporting the weekly S&A meetings.
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