Central Washington University
Employee Council of Civil Service Employees
Minutes of the Meeting
May 19, 2009
The basic purpose of the Employee Council shall be to provide civil service employees with a forum for sharing
timely information and facilitating employee recognition. The Employee Council does not perform any function of
organized labor and is not intended in any way to supplant collective negotiations or employee organizations
provided for in RCW 41.06. http://www.cwu.edu/~hr/minutes/purpose.doc
AGENDA
1.
Call to order
2.
Approval of the Minutes
3.
Speaker, Phil Backlund, Accreditation
4.
Sub-Committee Reports
5.
Survey for Value of Employee of the Month
6.
Selection of Employee of the Month
7.
For The Good of The Order/New Business
8.
HR Announcement
9.
Adjournment
The Employee Council of Civil Service Employees meeting in Science 216 was called to order at
2:05 p.m. by Elaine Ames.
APPROVAL OF THE MINUTES
Minutes from April were approved.
To view past minutes, please visit: http://www.cwu.edu/~hr/minutes/index.html.
MAY SPEAKER
Phil Backlund‘s presentation on NWCCU Accreditation Self Study was very informative. You can find the
presentation on iTunes at http://www.apple.com/itunes/download.
SUB COMMITTEE REPORTS
Phil Patzik reported that a 3% parking increase for 2009/2010 and a 4% parking increase for 2010/2011 will be
voted on by the Board of Trustees at their June 12th meeting. Phil also mentioned parking for those that wish to
carpool to CWU. You must live 3 or more miles out of town and Parking will issue a special permit to those wishing
to carpool. There will be designated carpool stalls around campus.
Early Childhood Learning Center had no updates. Joe Bach reported he will set up a meeting with Bill Vertrees
before the end of the school year.
PROCEDURES FOR EMPLOYEE OF THE MONTH
A motion was approved to table the survey for Employee of the Month indefinitely. A motion was also approved to
have the Publicity Chairperson investigate the option to have a write up and picture of the Employee of the Month
in the Observer.
SELECTION OF EMPLOYEE OF THE MONTH
The council voted on Employee of the Month for May. The winner will be announced at a later date. March
EOM was Susan Browne, Grounds Lead in Facilities Management. Congratulations Susan!
Please look for the Employee of the Month winner in the University Bulletin and on the Campus Intranet.
Information is posted after the presentations and announcements have been made. See current and previous
winners online at http://www.cwu.edu/~hr/ec/index.html.
Civil Service Employee of the Month nomination forms can be found at the Human Resources website:
http://www.cwu.edu/~hr/forms/eotmnominate.html. You can also call Human Resources at x1202 to obtain
a nomination form. Community members, CWU students and administrators as well as civil service employees
are encouraged to nominate a civil service employee who deserves recognition and has worked for CWU at least
two years.
TEAM OF DISTINCTION AWARD
“The purpose of the program is to give members of the university community who are concerned about improving
the university’s climate a positive way to direct their energy and an opportunity to connect with other university
members who also want to take action to improve their community.”
Nominations for 2009 will be accepted through December 2009. The nomination form is located at
http://www.cwu.edu/~hr/ec/teamawardnominate.html.
FOR THE GOOD OF THE ORDER/NEW BUSINESS
Elaine Ames reminded us that the Presidential Advisory Council (PAC) meeting minutes are located on the web at
http://www.cwu.edu/president/cab-minutes.
Elections for Employee Council are underway. Jamie Thomas from HR has sent out an email to all groups with
delegates and alternates whose terms are up. She will have the results to the council the 1st of June. Elections for
the Executive Board will then take place at the June 16th meeting.
At the June meeting, the council will vote on whether to have July and August meetings. If we vote not to have a
meeting in July and August, we will vote on the EOM for July at the June meeting and the EOM for August at the
September meeting.
iTunes website: http://www.apple.com/itunes/download.
Cost Saving and Revenue Generating ideas for CWU can be accessed at http://www.cwu.edu/~web/savingssuggestion.html.
HR ANNOUNCEMENTS
Sherer Holter reported an additional website on the HR site called People Tools for CWU employees. This can be
accessed at http://www.cwu.edu/~hr/tools/index.html.
On-line Training will be starting in June on Preventing Sexual Harassment and Preventing Discrimination in the
Workplace. HR already provides in classroom training on both of these topics.
Positive Time Reporting trainings have been taking place. Each department should begin using the Positive Time
Reporting process at the beginning of the pay period which most closely aligns with the completion of their training.
ADJOURNMENT/NEXT MEETING
The Employee Council meeting was adjourned at 3:08 p.m. The next Employee Council meeting is scheduled for
Tuesday, June 16, 2009 in the Library, Room 153.
Present – Delegate (D), Alternate (A)
Cari Callahan, Business Support, D
Mary Tosch, Financial Management – D
Phil Patzik, Information Technology Services – D
Sandy Sperline, Information Technology Services – A
Linda MacLeod-Garcia, Instructional Support – A
Cindy Hunt, Instructional Support: Unit B – D
Dale Brubaker, Library Services and Academic Computing – D
Kathleen Sheldon, Student Affairs & Enrollment Management – D
Elaine Ames, Student Affairs –D
Joe Bach, Student Affairs – A
Elizabeth Inman, University Centers, D
Susan Adolfi, University Centers – A
Absent
Monica Wallace, Business Support – D
Laura Anderson, Business Support – D
Jim Bertella, Dining Services – D
Brent Callahan, Dining Services – A
Dale Hubbard, Facilities Management – D
Mark Pantano, Facilities Management - A
Chris Stebbins, Facilities Management – A
Debbie Thomas, Instructional Support Unit A – D
Bonnie Beekley, Instructional Support: Unit B – A
Beata Miller, Library Services and Academic Computing - A
Cookie Ringe, Student Affairs & Enrollment Management – A
Joanna Rois, University Relations & President Office – D
Amy Zukowski, University Relations & President Office - A
Also Present
Sherer Holter, Human Resources
Phil Backlund, Communications
If you have any questions regarding Employee Council or the Employee of the Month program, please contact your
Employee Council Representative (http://www.cwu.edu/~hr/ec/delegates.html) or Human Resources at
x1205.
Shared Leave Requests
The following individuals are in need of shared leave: Gini Silva – University Housing & New Student Programs,
Melissa Anderson – Student Health & Counseling, Steven Mohr - KCWU Radio, James Bertella – Dining
Services, and Kitty Stoffle - Campus Life.
CWU employees may donate leave to a fellow employee: 1) who is suffering from or has a relative or household
member who is suffering from an extraordinary or severe illness, injury, impairment, or physical or mental condition;
or, 2) who has been called to service in the uniformed services; and, where the fact of either 1) or 2) has caused or is
likely to cause the employee to take leave without pay or terminate his or her employment.
You may donate annual (vacation) and sick leave in eight-hour blocks. A minimum balance of 80 hours of annual
leave must be maintained. Excess annual leave (that over 240 hours) that will otherwise be lost may not be donated.
A minimum balance of 176 hours of sick leave must be maintained. All or a portion of your personal holiday may also
be donated.
The shared leave donation form can be downloaded from the HR forms section of the Human Resources home page
(http://www.cwu.edu/~hr/forms/shared_leave_donation_form.doc) or requested from the HR office by calling
extension 1202. Requests to donate leave must be approved by your supervisor before forwarding to HR and are
subject to approval by your department head and Human Resources.