University Technology Advisory Committee (UTAC)
http://www.csuchico.edu/ires/plans/utac
Meeting Minutes
Friday, March 11, 2011
10:00am, MLIB 338
ATTENDING TEAM MEMBERS AND GUESTS
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Joe Alexander
Debra Barger
Rebecca Cagle
Scott Dickerson
Kathy Fernandes
Lorraine Gardiner
Jeremy Pollard for Robyn Hafer
Ben Juliano
Ben Levitt
Andy Miller
Jaime Nelson
Margaret Owens
Dan Reed
Tom Rosenow
Seema Sehrawat
Phyllis Weddington
Laura Kling
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Brooke Banks
Sarah Blakeslee
Scott Claverie
Lori Fuentes
Cris Guenter
Nancy Hermanson
Beth Kissinger
Paul Melcon
Andrea Mox
Brian Oppy
Bill Post
Jerry Ringel
Carol Sager
Mike Spiess
James Tyler
Joe Wills
Scott Jungling
DISCUSSION ITEMS
1.
Approval of meeting minutes from February 18, 2011
Approved.
2.
Announcements and Additions/Changes to Agenda (Ben Juliano)
Jerry Ringel asked to add a Service Catalog item and an update on Whitelisting to the agenda if we have time.
3.
IT Status Sheet
No items were submitted this month.
4.
Mobile Apps at Chico State (Scott Jungling and Laura Kling)
Scott Jungling shared a presentation on the state of campus mobile applications. Campus web programmers and
designers are leveraging work already done during last years’ Campus Web Redesign project in creating mobile
styles. Currently, Campus Search, the Directory, and Campus Maps are available. Soon, the campus wireless
login screen will be redesigned to look like the CAS login screen. Scott then discussed the campus mobile
strategy continuum. As a campus, we can:
Do nothing CSS skin  Mobile-specific content  Native applications (development of apps
directly for iPhones/Androids/BlackBerrys)
It is recommended that we go with CSS skinning and mobile-specific content options where appropriate when
designing content for mobile device viewing. The litmus test for determining what “should” be available in a
mobile format is “would a student or faculty/staff member need this information while walking across campus?”
Laura Kling then discussed mobile styles and CSS skins in more detail. This is part two of the Campus Web
Redesign project. Laura described how CSS (cascading style sheets) works and how mobile style sheets work
within our web content management system (Cascade Server). It is relatively easy to “turn on” the mobile styles
for sites already in the WCMS – it is sites outside the system that will be more difficult to make mobile.
Still being discussed is how the device will connect to the mobile versions of web sites. Will we automatically
direct the device to the mobile version, or will the user manually click on a link to choose mobile, or will there
be some hybridization of the two? Currently, the screen resolution of the device determines if you connect to the
normal or mobile version of a site (if a mobile version of that site exists).
Next steps include making a decision on device connection and approval, and then campus rollout and
announcement of mobile versions of web sites. Please send any questions, suggestions, problem reports, etc. to
Scott.
5.
IT Strategic Plan Update (Ben and Brooke Banks)
Ben and Brooke reported that the IT Managers had a retreat last week where they discussed the IT Strategic Plan.
The second student cohort focus group is meeting today (3/11/11), the academic faculty members of UTAC are
meeting on March 25th to discuss, and an AA/S group discussion is coming soon. Cris Guenter reported that the
EPPC is putting out a policy for online instruction – should someone from UTAC/ATAG be on that committee?
Bill Post and Kathy Fernandes put this on their to-do list.
6.
Campus-wide Software Licensing Coordination (Jerry Ringel and Andrea Mox)
As a continuation of the discussion from the February 18 th meeting, Jerry and Andrea updated the committee on
software licensing on campus. We have three categories of software:
 Campus wide (Microsoft products)
 Courseware (AutoCad, Mathematica)
 Chancellor’s Office (some Dell and Microsoft products)
Currently, ITSS manages all of our campus wide software licenses – this is a very time-consuming operation.
Some campuses actually hire a position whose job is to manage software licensing. For other software, such as
Adobe products and MS products not included in the Office suite, ITSS provides vendor info and the department
is responsible for obtaining a quote and creating a purchase order. For courseware, ITSS provides assistance with
procurement. How can we better deal with this for the future? This will be an ongoing discussion.
7.
Update on Whitelisting Project (Jerry)
Jerry reported that the Common Desktop Management subcommittee of the Administrative Technology Council
has decided to purchase the Bit9 whitelisting product (discussed at the February 18 th UTAC meeting). We are in
the process of procurement and will provide more updates as they become available.
8.
Discussion on document/file management and business processes (Ben)
Ben discussed the many different options for document management that we have on campus – Bay, SharePoint,
Cascade Server, BlackBoard, etc. We should create a best practices for “how do I do ‘xyz’ most efficiently?” on
campus. The newly-hired Desktop Productivity Analyst position is meant to provide that kind of service for
campus – to meet with departments and determine the best method of data and document storage to meet their
needs. This will eventually be available through the Service Catalog.
9.
Additionally, the “libraries” model in Windows 7 (which will be on the Campus Computer Refresh image) will
be useful for document management in the future.
Other
Ben announced that the secure wireless announcement went out on 3/10/11 to “All Announce.”
TO DO LIST SUMMARY
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Task
1.
Send questions and/or comments about the IT
Strategic Planning process
2.
UTAC/ATAG rep to EPPC re: policy for
online instruction?
3.
4.
FUTURE MEETINGS
Date: April 15, 2011
Responsible Party
UTAC
Due Date
Ongoing
Bill Post, Kathy
Fernandes
Spring 2011
Time: 10:00 – 11:30am
Place: MLIB 338
Status