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Title IV-E Payback
full-time students
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Overview of the Employment Payback Process
Job Search
Job Search Reporting
Securing Employment
Verifying Employment
Special Circumstances
CalSWEC Petitions & Appeals Processes
Changing Employment
Time off
Monetary Payback
Q&A
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Overview of the
Employment Payback Process
• Secure employment with a California Public Child Welfare
agency or tribal social service agency that serves child welfare
recipients within 6 months of your graduation date
• Within these first 6 months you are required to search only within
75 miles of your home address
▫ Must apply to every open position (and participate in all tests and
interviews) at a level appropriate to a new worker in Child Welfare, and
accept the first position offered to you
• If unable to secure employment within 6 months and within a 75mile radius, you must extend your search statewide for 6 months
▫ Must apply to every open position (and participate in all tests and
interviews) at a level appropriate to a new worker in Child Welfare, and
accept the first position offered to you
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Overview continued…
• If you are still unable to secure employment within these 12 months
after graduation, you must then request a waiver and provide
satisfactory documentation of a comprehensive employment search, in
order to receive permission to seek employment in a nonprofit
agency serving IV-E clients (see Petitions and Appeals Process section)
▫ If approved, you will receive an additional 6 months to search for
employment.
• After graduation you must report your job search status using the Title
IV-E Graduate Employment Search Form once monthly until you
secure employment (see Job Search Reporting section)
• To demonstrate an adequate search, you must have had applied to all
available jobs at a level appropriate to a new worker in Child Welfare in
your 75-mile radius (or statewide)
• You must render one year of continuous and satisfactory full-time
employment for each year of stipend support
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Outline of Employment Search
Requirements
Within six (6)
Within six (6) to
Within twelve (12) to
months of graduation twelve (12) months of eighteen (18) months
graduation
of graduation
Must return to work at
agency (if employee)
Search for employment
within the state of
California.
OR
If, within 12 months,
Search for qualifying
Student does not secure
work within a 75 mile
employment within the
radius of Student’s home state, Student may apply
for a waiver to search for
employment in a nonprofit agency within the
state.
If waiver is granted to
search for employment
at non-profit agencies,
Student may have up to
6 months to do this
search.
If Student does not
secure employment
during this time, Student
may apply for a waiver of
employment obligation
requirements at 18
months after graduation.
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Job search after graduation…
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Remember, YOU are responsible for finding qualifying employment. We encourage you to
look for job postings and check your resources regularly.
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We continue to assist you with your job search by sending weekly emails, listing qualifying
employment, consisting of Merit and non-Merit jobs.
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CalSWEC’s central office will send information about counties that are hiring, and we will
forward this to you via email.
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CalSWEC also has an employment section on their Facebook page at
http://www.facebook.com/groups/100617546663064 or follow on Twitter at
https://twitter.com/CalSWECGradJobs.
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Merit System Services (MSS) https://secure1.cpshr.us/mss_jobs/JobListings.aspx
MSS will provide information for their 30 affiliated counties about which counties
are hiring and any other important information.
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Check for listings on county websites that are not affiliated with MSS.
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Chico State Career Center http://www.csuchico.edu/careers/
Contact Ken Naas for help with resumes and interview tips
KNaas1@csuchico.edu or 898-5253
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Job search reporting…
• You report to us monthly regarding your job search status by
updating and emailing a Graduate Employment Search Form
• Email the completed and updated form on the first business day
of each month (starting the first month after graduation.)
• You must keep and submit all documents pertaining to your job
search
▫ Confirming emails
▫ Appointment cards
▫ County letters or any other documentation
• We report to CalSWEC regarding your job search
• CalSWEC requires us to rate your job search according to your
proven effort (“Substantial Efforts”, “Adequate Search”, or “Needs
Improvement”)
All forms and documents can be found at our IV-E "Links and Forms" section of our website:
http://www.csuchico.edu/swrk/ive/formslinks.shtml
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Employment Search Form
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Be thorough in your reporting!
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County or Agency: Enter name of county or agency you applied to
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Merit System County? Y/N?: Answer Y or N if it is or isn’t a MSS county
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Classification: Enter position or job title applied for
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Application Date: Enter due date for application and date application was submitted
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Agency Contact Info: Enter name of contact person at agency, their phone number, and email address
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Response from County: If response received, summarize the correspondence from the county, including
correspondence through email, response card, letter in mail, notification of testing date, location, and time. If no response
received, you will follow up and report the outcome of that follow up in the Comments/Explanation box.
(These are the types of documentation that you will need to submit when you submit your monthly
Graduate Employment Search Form.)
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Test Score: Enter test score, if available
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Place on list: If name was placed on list, enter placement number
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Notice from county: Enter how the county notified you regarding interview date, include the time and location
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First interview date: Enter date of interview
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Second interview date: Enter date of second interview
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Job offer? Y/N: Enter Y or N
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Hire date: If hired, enter hire date
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Comments/Explanation: Add any relevant comments/explanation here
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Plan for Follow Up: Explain your plan is to follow up with this application
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Securing Employment…
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Report to us if you have been offered a position and
you secure employment
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Let us know when your start date is
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Once you have secured employment, you must
complete an Employment Verification Form
ASAP
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This form will serve as a consent for release of
information so we can communicate with your
HR about your employment status.
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You complete Part A
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Your HR completes Part B and keeps a copy in
their file
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Mail the original back to the IV-E office
We check your employment status directly with your
HR every 6 months until your employment payback is
complete.
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Verifying and tracking employment…
• We will contact you and/or your employer during your payback
period to verify that you are fulfilling the work requirement (1 year
of continuous full-time employment for every year of stipend
support)
• We submit information and updates about your employment status
to CalSWEC
• We calculate your payback progress and project a completion date
based on what your HR reports to us regarding your employment
• If there are interruptions in your employment (unpaid medical
leave, maternity leave, etc.) we recalculate your completion date
accordingly
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Special Circumstances…
What if …
• I have a delay in completing the employment obligation?
(medical leave, maternity leave, etc.)
• I need an extension of time to complete the employment
search?
• I want to change jobs prior to completion of the
employment payback?
• I want to permission to seek employment with a nonprofit agency?
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Petitions and Appeals
• While CalSWEC and the CSU, Chico Title IV-E Program
anticipate that you will be able to complete your
program successfully and begin your career in child
welfare services, challenges may arise due to personal
circumstances or changes in the job market. The Petition
and Appeal processes are designed to resolve these
challenges. Read the Title IV-E Student Contract
carefully. It provides the basic obligations the University
program has to you and you have to the program.
Because it is an agreement you sign, the Contract is the
controlling document in any disagreement arising
between you and the program.
• If you choose to petition, please contact Melissa
Cheatham at mcheatham@csuchico.edu for complete
instructions and petition documents.
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CalSWEC Petition and Appeals Processes
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For special circumstances that
deviate from your contract and
delay and/or hinder you from
completing your employment
payback, you will follow the
Petition and Appeals
Processes. Request this form
via email from the IV-E office.
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You will be given a due date to
return the form.
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Your Project Coordinator will
review and come to a conclusion
regarding your request
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If you are not satisfied with the
decision made by the Project
Coordinator, you can use the
CalSWEC Appeals Process
and Form
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CalSWEC’s decision on the
Appeal is final
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Please contact Melissa to
initiate the petition process.
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You need to initiate the Petition Process when…
Examples:
• You need an extension of time to complete employment search
• There is any delay in completing your employment obligation
▫ switching from full-time to part-time employment
▫ medical leave
▫ maternity leave
• You want a waiver of agency, CDSS, or tribal employment
requirement and permission to seek a non-profit job
• You want permission to accept a particular non-profit job
• You want permission to change job prior to completion of
employment period requirement
• You want permission to modify or be relieved of any
contractual obligation
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Time off…
• Vacation Time and Sick Time off are accrued
through employment and can be used toward completing
your employment payback.
• Unpaid Medical Leave or Maternity Leave or any
other unpaid interruptions in your employment will
not be counted toward your employment payback. We
will recalculate your completion date accordingly.
▫ You also need to submit a Petition Form.
• Keep us updated and stay in good communication with
us!
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Changing employment…
If you need/want to change employment (from one county to another
county) before your payback is complete, follow these steps:
1. Request a CalSWEC Petition Form from the IV-E office
2. Complete and return the Petition Form
3. Complete a new Employment Verification Form, signed by
the county you are leaving, and mail to the IV-E office
4. Complete a new Employment Verification Form to your new
employer and mail to the IV-E office
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Monetary Payback…
• Should you have to go into monetary payback in lieu of
employment payback, for whatever reason, contact the
IV-E office ASAP
• See the Monetary Payback Agreement
• Reasons you might enter monetary payback:
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No longer working
No longer working in a qualifying position
Voluntarily leaving a position
Declining a job offer
Other circumstances that don’t comply with your contract
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Forms
• All forms can be located here at our Title IV-E
Forms and Links site:
http://www.csuchico.edu/swrk/ive/formslinks.sht
ml
• Forms you will find on the site:
▫ Graduate Employment Search Form
▫ Employment Verification Form
▫ And more…
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Keep us in the loop! Communicate!
• Keep us updated about
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Changes in your employment status
Address change
Phone number change
Email change, etc.
• Email, call, or stop by anytime!
• If you’re having problems or have concerns regarding your
employment that could affect your payback obligation, get in touch
with the IV-E office ASAP
• If at any time you are unsure of what form(s) you need or what the
steps are, contact the IV-E office and we will walk you through the
steps and make sure you have the right forms.
• We are here to help and support you through the end of your
payback obligation! 
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Title IV-E Contacts
• Melissa Cheatham –
▫ Job Search, Employment Verification & Tracking
▫ Monetary Repayment
▫ Petitions and Appeals
mcheatham@csuchico.edu
(530) 898-4261
• Meka Klungtvet-Morano –
▫ Petitions and Appeals
▫ General concerns, issues, etc.
mklungtvet-morano@csuchico.edu
(530) 898-6874
• Chelsea Cornell–
▫ Petitions and Appeals
▫ General concerns, issues, etc.
Ccornell1@csuchico.edu
(530) 898-6754
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Questions