Report to the
LCLS Facilities Advisory Committee
Mark Reichanadter
LCLS Deputy Project Director
Project Management Status
Cost and Schedule Performance
Funding, Obligations & Costs
Milestones & Critical Path
Procurement Status
Integration Management
Risks & Mitigations
Summary
16-18 June 2008 FAC Meeting
LCLS Project Management
M. Reichanadter
reich@slac.stanford.edu
Review Documentation
LCLS Project Review information:
http://www-ssrl.slac.stanford.edu/lcls/fac/2008june/index.html
Thumb drives of presentations and back-up documents
Responses to Oct07 FAC Recommendations
April 2008 Monthly Report
Current LCLS Risk Registry
Questions? Contact:
Helen O’Donnell X3368, heleno@slac.stanford.edu
Daphne Mitchell X5377, dmitchell@slac.stanford.edu
16-18 June 2008 FAC Meeting
LCLS Project Management
2
M. Reichanadter
reich@slac.stanford.edu
Project Status
LCLS reporting against a new Baseline
Approved by DOE Deputy Secretary in January
Addresses impacts of the FY07 CR
TPC = $420M (TEC = $352M, OPC = $68M)
CD-4 = July 2010
TPC >78% Complete, TEC >82% Complete
Contingency on TEC = $21.3M
35% on remaining work
Management Reserve on OPC = $9.5M
35% on remaining work
FY08 contingency tight but is being managed
16-18 June 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
TEC Project Status Summary
Technical Systems well advanced
Injector & Linac complete through Sector 30
Undulator components mostly in hand.
XTOD in procurement phase. XES in final design.
Turner Construction >90% Complete
Powering equipment & Tunneling activities complete.
BO through NEH in June.
BO through FEH in August.
SLAC installing technical equipment prior to BO “co-occupancy”
LCLS Facilities turned over to Operations
Injector Facility (w/Drive Laser)
Linac (w/BC-1, BC-2) through Sector 30
Magnetic Measurement Facility
16-18 June 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
LCLS Project Performance (Apr08)
LCLS Baseline Performance - April 2008 (AYK$)
Work
Accomplished
% Complete
Total Budget at
Completion
1.1 Project Management
19,171
84.0%
22,822
1.2 Injector
20,239
100.0%
20,239
1.3 Linac
24,168
85.5%
28,257
1.4 Undulator
40,455
89.2%
45,355
1.5 X-ray Transport
20,827
75.8%
27,494
1.6 X-ray Endstations
2,734
30.0%
9,115
1.9 Conventional Facilities
113,902
83.7%
136,040
1.X Controls
1 LCLS Total Base Cost
28,926
270,422
69.9%
81.8%
41,369
330,691
WBS
2 LCLS Other Project Cost
LCLS Total Project Cost (TPC)
16-18 June 2008 FAC Meeting
LCLS Project Management
LCLS Total Estimated Cost (TEC)
352,000
Available Contingency
21,309
% Contingency on ETC
35.4%
31,260
53.5%
58,463
LCLS Total Other Project Costs (OPC)
68,000
Available Mgmt Reserve
9,537
% Mgmt Reserve on ETC
35.1%
301,682
5
77.5%
420,000
M. Reichanadter
reich@slac.stanford.edu
Project Performance (Apr08)
TPC
BCWS
BCWP
ACWP
Obligations (cum)
$304.5M
$301.7M
$301.4M
$309.6M
TEC (Line Item)
Remaining Work (ETC)
$ 60.3M
~$14M is under contract
Est at Complete (EAC)
$332.7M
EAC includes variances and Pending BCRs
16-18 June 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
TEC Remaining Work ~$60.3M
LCLS Scope of Work (AYM$)
LN, 4,089
UN, 4,900
IJ, 0
XTOD, 6,667
PM, 3,651
LCLS Remaining Work Type (TEC)
XES, 6,381
CF, 22,138
13%
15%
CT, 12,443
15%
Admin/Mgmt
Design/Engr
Proc/Fab/Assy
Installation
Work Complete,
270,422
16-18 June 2008 FAC Meeting
LCLS Project Management
57%
7
M. Reichanadter
reich@slac.stanford.edu
LCLS Earned Value Indices
LCLS Cost and Schedule Indices (TEC Only)
1.5
BCWP/BCWS
(SPI)
BCWP/ACWP
(CPI)
1.4
1.3
1.2
1.1
1.0
0.9
0.8
0.7
0.6
0.5
8
-0
pr
A 8
0
bFe 7
-0
ec
D 7
-0
ct
O 7
-0
ug
A 7
0
nJu 7
-0
pr
A 7
0
bFe 6
-0
ec
D 6
-0
ct
O 6
-0
ug
A 6
0
nJu 6
-0
pr
A 6
0
bFe 5
-0
ec
D 5
-0
ct
O 5
-0
ug
A 5
0
nJu 5
-0
pr
A 5
0
bFe 4
-0
ec
D 4
-0
ct
O
• Not much trend data with the resetting of CPI & SPI.
16-18 June 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
LCLS TEC Progress
LCLS SPAOF Chart
400,000
~$4.1M uncommitted BA on
~$24M of planned work
350,000
300,000
Data for chart
BCWS
BCWP
ACWP
BA
OBLG
(AY$K)
250,000
200,000
150,000
100,000
50,000
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LCLS Project Management
9
FY
10
FY
09
FY
08
FY
07
FY
06
FY
05
FY
03
FY
04
0
M. Reichanadter
reich@slac.stanford.edu
FY08 Contingency Estimate
Millions
LCLS Project
Cumulative Obligations (TEC)
$305
Sep-08 remaining budget
authority = $ 4.1 M
$295
Cumulative Obligations (TEC)
$285
FY08 Budget Authority (TEC)
Cumulative BCWS (TEC)
$275
Estimate ~$1.4M draw
on contingency
through 30Sep08
$265
$255
ACWP
ACWP
ACWP
Estimate
Estimate
Estimate
Estimate
Estimate
Feb-08
Mar-08
Apr-08
May-08
Jun-08
Jul-08
Aug-08
Sep-08
16-18 June 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
FY09 CR Impact & Mitigation
9,000,000
8,000,000
7,000,000
6,000,000
1 LCLS PROJECT TEC BCWS
5,000,000
•TEC base plan exceeds a strict 1/12th
monthly CR allocation ~$2.6M.
4,000,000
TEC CR Funding (1/12 of
36.94M)
3,000,000
2,000,000
Worst case: Delay procurements to match
CR BA. Early science in FY09 is at risk.
1,000,000
0
Oct Nov Dec
Jan
Feb Mar Apr
Assumes $0
carry-forward
9,000,000
8,000,000
•Preferred solution: Request $8.1M in
Oct08, with $3.1M in subsequent months.
7,000,000
6,000,000
5,000,000
1 LCLS PROJECT TEC BCWS
4,000,000
TEC Proposed CR Funding
3,000,000
2,000,000
1,000,000
0
Oct
Nov
Dec
Jan
Feb
Mar
16-18 June 2008 FAC Meeting
LCLS Project Management
•Award schedule-critical procurements.
Adequate contingency is available to
address unexpected costs. Turner close
out scheduled for Dec08.
11
M. Reichanadter
reich@slac.stanford.edu
DOE (Level 2) Milestone Performance
LCLS DOE (Level 2) Milestones
Delivery of Undulator 1st Articles to MMF
Sector 20/Alcove Beneficial Occupancy
MMF Qualified & Ready to Measure Prod Undulators
Start Injector Commissioning (Drive Laser)
Injector Accelerator Readiness Review (ARR) Comp
Start Injector Commissioning(UV Beam to Cathode)
Linac Water/Power Available
Linac (Li20-Li30) Ready for Commissioning
Start Installation of Undulator Facility
BTH-UN-FEE-NEH-CUP Beneficial Occupancy
Linac (Li20-Li30) Commissioning Complete
Safety Analysis Document (SAD) Approved
XT-FEH Beneficial Occupancy
XT Start FEE Installation
LCLS ARR Complete (BTH thru FEH)
Start Linac-to-Undulator (LTU) Commissioning
XT Start Tunnel Installation
Start Undulator Commissioning (1st Light)
2-D Detector Shipped to SLAC
Start FEE Commissioning with Beam
First X-Rays into NEH - Initiate Early Ops
XE Start Installation in FEH
First X-Rays into FEH
16-18 June 2008 FAC Meeting
LCLS Project Management
Baseline Date Actual
3-Jul-06
15-Jun-06
21-Jul-06
14-Apr-06
28-Aug-06
28-Aug-06
29-Jan-07
15-Dec-06
31-Jan-07
30-Mar-07
9-Apr-07
5-Apr-07
11-Jul-07
29-Mar-07
1-Dec-07
1-Dec-07
16-May-08
21-Jul-08
30-Jul-08
2-Apr-08
29-Aug-08
22-Oct-08
13-Jan-09
17-Apr-09
20-Apr-09
27-May-09
6-Jul-09
30-Jul-09
6-Aug-09
10-Sep-09
17-Sep-09
26-Feb-10
12
Variance
-12 days
-70 days
0 days
-22 days
42 days
-2 days
-74 days
0 days
On Schedule
On Schedule
-76 days
On Schedule
On Schedule
On Schedule
On Schedule
On Schedule
On Schedule
On Schedule
On Schedule
On Schedule
On Schedule
On Schedule
On Schedule
L2 milestones
include ~2
months float
from early
finish dates
M. Reichanadter
reich@slac.stanford.edu
LCLS Schedule
Critical Path (CP) to CD-4
Undulator/FEE C.O. – install – FEL commission – Photons in FEH
Total float 108 working days (~5months)
K-measurement = 108 days
Soft X-ray Mirror System = 109 days
Undulator Girder Assembly = 111 days
Pop-Up Camera System = 113 days
Space Renovation BO = ~90 days
Renovation of existing space (low risk). Construction planned in FY10
but can be advanced if necessary.
“Co-occupancy” installation of technical equipment prior to BO.
Turner activities have priority. Co-mingled work is proceeding
smoothly due to advance planning.
Track Turner EV in LCLS PMCS, site walk validation, OAC meetings
16-18 June 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
LCLS Procurements
LCLS using co-located procurement group
1 Manager
2 Buyers (technical components)
1 Contract Administrator (A/E, CM/GC contracts)
1 Construction Buyer (Davis-Bacon contracts)
Administer field changes and submittals
2 P/T Consultants (price and change negotiations)
Weekly technical/procurement staff meetings
Advance procurements monitored via APP’s
DOE increased SLAC authority to $500K
Starting pre-planning of LUSI procurements.
16-18 June 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
Recent Procurements >$100K
Description
Estimate
Award Price
Award Date
Delta
Model VME-EVR-230 Event Receiver Module
175,920
175,920
21-Aug-07
0
Muon Shield Plates for Wall 2
Quad Stands
214,500
471,450
282,110
251,612
19-Dec-06
28-Jun-07
-67,610
219,838
MCOR Power Modules
MCOR Power Modules
254,300
369,013
238,420
341,447
24-Apr-07
24-Apr-07
15,880
27,566
Intermediate Power Supplies
348,000
270,500
22-Feb-07
77,500
Double Bay Racks
BYD Magnet
130,000
250,000
132,125
173,400
5-Feb-08
2-Nov-07
-2,125
76,600
350,000
1,900,000
228,900
1,852,097
19-Oct-07
10-Jul-07
121,100
47,903
125,000
162,380
23-Jan-08
-37,380
1,100,000
1,111,000
761,513
921,230
25-Jul-07
28-Feb-08
338,487
189,770
BTH Switchboard Installation
BTH West Tunnel Upgrade
362,000
400,000
412,698
619,918
10-May-07
20-Nov-07
-50,698
-219,918
Cable Plant Phase 5
468,000
398,503
10-Apr-08
69,497
Commisioning Services - CUP
Substation 522 Project
install LTU Stands and grout
Cable Plant Phase 3
Cable Plant Phase 4
•Recent performance on estimating contracted work has been good.
•~$11M of large procurements remain (~4.5M Space Renovation, $2.8M D/B FEH Hutches)
16-18 June 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
Integration Management
Integration Management Team (staff of 8)
Directed by R Boyce
Meets weekly to review interfaces, resolve gaps, conflicts
Representation from all LCLS L2 WBS (includes LUSI)
Monitor installation readiness, planning and coordination
Design reviews continue to play important role in
advancing design and vetting integrated solutions
Risk Registry now mostly a tactical document
Punch list managed by System Managers
Often involves integrated mitigation actions
16-18 June 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
LCLS Technical Specifications
•LCLS technical
specs flow down
from GRD-PRDs
•LUSI beginning
to finalize its
design specs
•LUSI interface
captured in ICDs
+ Interface
Working Group
16-18 June 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
Project Management Risks & Mitigations
Safety – Particularly construction and installation
Fully staffed in ES&H, construction safety and oversight (UTR’s)
Regular inspections, enforced procedures, stand-downs, daily tool
box meetings
Aligned DOE, SLAC, Turner, Jacobs, Subcontractors
Cost – Contingency
Perform monthly analysis on EAC and projected ‘burn rate’
Perform semi-annual contingency assessment & MC analysis
Cost – Control (Owner-directed changes)
Regular walk-arounds with IMT and LUSI teams
Adhere to configuration controls (BCR, FCO and DCR)
16-18 June 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
Project Management Risks & Mitigations
Schedule – Installation Coordination
IMT facilitates integration and identify gaps/conflicts
Weekly install meetings (w/Turner) +readiness reviews
Schedule – FY09 Continuing Resolution
Request $8.1M ($5M above CR level) at beginning of FY09
Defer less critical work until later in FY09
Evaluate cost and contingency monthly
Management – Transitions
Actively manage organizational interfaces
LCLS-LUSI, transition to Linac Ops, transition to LCLS Science Program
Project transitions are high priority to DOE and SLAC
Regular communication and access to key resources
DOE-BES, DOE-SSO, SLAC Directorate
• System Managers will address their risks and risk handling plans.
• Full lists of active risks and mitigation actions are LCLS Risk Registry.
16-18 June 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
Summary
LCLS reporting on recently revised baseline
Overall, earned value making steady progress
Milestone performance good so far
Cost and schedule contingencies adequate to address
project risks
Monitor and manage FY08 contingency allocation
Request $8.1M in Oct08 ($5M above CR level) to maintain
schedule to early science
Challenges ahead:
Close out (Turner) construction project
Simultaneously manage install/commission activities
Continue LUSI integration and transition to operations
16-18 June 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
End of Presentation
16-18 June 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu