The maximum amount available per graduate career per individual is $1,000.00. Please check the School of
Graduate Studies and Research’s (SGSR) website
(cwu.edu/masters) for this year’s application deadlines.
The original application must be received in the SGSR office (Barge 214; Mailstop 7510) by 5 p.m. on the appropriate deadline dates.
Sponsored by the SGSR Faculty Development and
Research Council (FDRC) has established a limited number of competitive Research and Creative Activities
Fellowships for qualified graduate students of Central
Washington University (CWU).
These competitive awards provide up to $1,000 for travel, supplies, services, equipment, and other materials for research projects or creative activities that contribute to a graduate student's thesis, project, or portfolio review.
Eligibility:
Any CWU graduate student in good academic standing who is pursuing the thesis, project, or portfolio review option as partial fulfillment of master's degree requirements may apply for a Master's Research or Creative Activity Fellowship. To be eligible, applicants must have filed an approved Graduate
Committee and Option Approval Form with the graduate school prior to application for the
fellowship. Please feel free to contact our office if you need to confirm that we have your form on file.
Areas of support:
 Basic and applied projects in all disciplines, including scholarly and artistic projects

Maps, graphs and other specialized graphics required for the thesis, project or portfolio review
 Travel justified to conduct research for the project (The award will pay for ground or air travel or lodging expenses. Retroactive travel expenses will not be allowable. CWU policies and procedures related to travel will apply.)

Supplies, services, materials and equipment needed to conduct research related to the thesis, project or portfolio review
Areas not supported:

Institutional research not related to direct fulfilment of your master’s degree requirements
 Travel to professional meetings or conferences

Cannot be used to complete course assignments or projects
 Per Diem (Meals during travel status)

Page charges or other costs related to publication
 Salaries, fees or other types of monetary compensation
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Attachments (unless they are documents included in the appendix list) are not allowable and will result in disqualification.
Recommendations on proposals are made by a vote of the Council.
The Council may take the following actions:
 Not to fund

Request for further information or clarification

Partially fund

Fund contingent on availability of moneys

Fund in full
All comments by the chair and dean and discussions of the applications are considered confidential.
The text and approved budget of funded proposals are available to the public.
For research projects involving live, vertebrate animals:
 Research proposals involving live, vertebrate animals must be approved in advance by the
Institutional Animal Care and Use Committee (IACUC). For more information and forms, go to http://www.cwu.edu/iacuc/
 The applicant MUST have submitted their project to the IACUC (i.e., pending) in order to apply
for funding. No fellowships will be released until approval from the IACUC is received.
For research projects involving human participants:

The federal government regulates strict guidelines when human subjects are involved in research projects, including studies that use (a) data collected through interventions, interactions, or observations with human participants (e.g., surveys, interviews, testing, or observational procedures); and/or (b) existing data sets containing any personal information
(e.g., medical records, educational records, voting records).

For more information, go to http://www.cwu.edu/hsrc/ To receive funding for projects involving human participants, students must follow the guidelines of the Human Subjects Review
Committee (HSRC). HSRC review and approval must be obtained prior to initiating your research; studies cannot be approved retroactively

The applicant MUST have submitted their project to the HSRC (i.e., pending) in order to apply
for funding. No fellowships will be released until approval from the HSRC is received.
For research involving hazardous or dangerous animals, equipment, or supplies:

Standard operating procedures (SOPs) should be appended to the proposal for any procedures or substances that would be classified as hazardous in the field of study. Examples can include hazardous chemicals, working with lasers, working with venomous or aggressive animals, or working with infections microbes. These SOPs may be as long as necessary and do not count towards the page limits of the proposal.
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Required Post-Fellowship Reports:
The fellowship recipient must submit a final report to the Council due no later than three months after completion of the project or the end of the academic year, whichever occurs first.
The final report should summarize the project results and list any publications, exhibitions, and external grants that resulted from the award. The report must also include a final project expense statement.
Failure to submit a final report will be grounds for a delay in graduation requirements processing.
If results of this project are published or otherwise performed/disseminated, it is expected that you will include in the publication/performance notice the following statement or similar: “This research/performance/show was partially supported by the School of Graduate Studies and
Research, Central Washington University, Ellensburg, Washington."
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CWU graduate students pursuing the thesis, project, or portfolio review option as partial fulfillment of master's degree requirements may apply for a maximum amount of $1,000. To be eligible, applicants must have filed an approved Graduate Committee and Option Approval Form w ith the graduate office prior to application for the fellowship.
The application packet MUST include the materials below. Incomplete applications will not be reviewed. It is the responsibility of the applicant to make sure that the application has all the required elements. Please submit 1 original signed paper copy, 7 additional copies to the SGSR in Barge Hall, Room 214 and email 1 pdf copy to masters@cwu.edu
1) COVER SHEET (included in packet). This sheet must be signed by your Graduate Committee Chair.
2) Typed abstract or creative artistic statement of the project (cannot exceed 200 words).
3) Typed project description of eight pages or less (single sided, double spaced, 12 point font) that includes the following labeled sections:

Project goals and objectives

Relationship to previous research/knowledge in the field (literature review) including relationship to your previous work

Significance of the research/project

Clear statement of methodology/research design

Timeline of research/creative activity for successful completion of the project

Anticipated results

Plans for dissemination - this should also include an assessment of the potential for the project to lead to external funding.

Cited literature or References (not included in 8-page limitation)
4) Detailed budget and budget justification, including costs of supplies and materials, equipment, and other relevant costs. All purchased equipment and unused supplies remain the property of Central Washington
University. Budget templates for supplies and travel are included in this packet. Funds CANNOT be used for financial incentives/reimbursement for human research participants, or projects required as part of standard coursework.
Appendix:
5) Letter of Support from your graduate committee chair.
6) VITAE: attach curriculum vitae or resume (up to 2 pages; single sided) emphasizing appropriate research, scholarly, or artistic achievements.
7) If applicable, include relevant documents for human/animal subjects’ clearance and for standard operating procedures involving the handling of dangerous animals, equipment, or materials.

MASTER’S RESEARCH & CREATIVE ACTIVITIES FELLOWSHIP: SUPPLIES BUDGET INFORMATION
Prioritize and explain each supply expense. Consider, if you are not fully funded, which aspects of your budget would be the most important to be funded. Include the relevance of all budget items in your justification. Limit your requests to essential items. General expense categories that are not justified may not be funded. For example, listing “miscellaneous office supplies ------ $75” would need to be further detailed, reasonable, and essential.
If you are requesting equipment, indicate the estimated unit cost for each item to be purchased, and briefly justify the need for each item. If you require materials and supplies, itemize them by nature of expense. Provide the basis for cost estimates or computations (e.g., vendor quotes, photocopies of catalog pages, internet URL of catalog, prior purchase of similar or like items, etc.).
If you request chemicals, be specific. Include the name of the chemical, the amount of the chemical needed, and the unit price. For example if your project requires Acetic Acid, state the chemical (Acetic
Acid 0.5%), amount needed (16 oz.) and price ($23.50). Please include the basis of your price estimate
(ex. Poly Scientific catalog: http://www.polyrnd.com/products_sub_details.asp?scatid=37&subname=General%20Lab oratory ).
All funds must be consumed within 12 months of notification of award and unused funds will revert
back to the SGSR, unless otherwise specified. Please note that CWU policies regarding purchases and travel will pertain. If the recipient receives a fellowship after he/she has expended funds for a project, he/she may be reimbursed for those expenses for which they have kept receipts but those reimbursable receipts must be turned into the SGSR within two weeks of the award notification and within the same fiscal year, which runs from July 1 – June 30. Retroactive travel expenses will not apply. Refer to the
Business and Financial Affairs website for full information. http://www.cwu.edu/financial-affairs/
Expenditures are limited to those items detailed in the original proposal. The dean of the SGSR must approve any significant changes to the proposed budget in advance.
All items purchased by the fellowship funds become the property of the University. All equipment purchased must be placed on inventory and may receive a CWU account number according to regular
University procedures before it can be used on a project. The disposition of equipment, after the completion of the project, is negotiated by your graduate committee chair, the department chair, college dean and the SGSR dean.

MASTER’S STUDENT RESEARCH & CREATIVE ACTIVITIES FELLOWSHIP: SUPPLIES BUDGET TEMPLATE
Applicant’s Name:
Project Title:
Budget Justification Describe essential items in detail. If you are requesting equipment, indicate the estimated unit cost for each item to be purchased, and briefly justify the need for each item. If you require materials and supplies, itemize them by nature of expense. Provide the basis for cost estimates or computations (e.g., vendor quotes, photocopies of catalog pages, internet URL of catalog, prior purchase of similar or like items, etc.). The chart below can be used as a template.
Budget Itemization template
Priority Website
1
Description Amount Actual
Cost
Amount
Pending/Receive d from other source(s) n/a
Amount requested from the
FDRC
Committee
$294.56
2
3
4 http://www.carolina.com/specialty- chemicals-d-l/ethanol-95-laboratory- grade www.fishersci.com/shop/products
Ethanol
Fischer
Chemicals
A406P-4
Aluminum weighing pans
VWR 12177-
305
8 L
Case of
10/ 50 packs ea.
$294.56
$187.50
Totals $482.06
$45.00 (from
Dept. of
Chemistry)
$147.50
$442.06
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MASTER’S STUDENT RESEARCH & CREATIVE ACTIVITIES FELLOWSHIP: TRAVEL BUDGET TEMPLATE
Applicant’s Name:
Project Title:
Location & Travel Dates:
As of July 1, 2015, Graduate School travel funding may be utilized for the following expenditures: ground fare, airfare and lodging. Per Diem (meals) or retro-active expenses related to travel will not be reimbursed.
Estimated Expenses:
Car/Shuttle/Ground Transportation: $
Airfare:
Other costs (explain below):
Lodging:
Room cost per night: $
Other (explain):
X # nights =
$
$
$
$
Total Cost: $
Please explain how you have calculated each of the above expenses:
Please explain any unusual costs or circumstances:
Have you applied for or received any other funding for this trip? If yes, please list the source and amount
requested and/or funded:
Refer to the travel Web page http://www.cwu.edu/financial-affairs/travel for state regulations regarding limitations for lodging, and calculations for mileage allowance.
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MASTER’S STUDENT RESEARCH & CREATIVE ACTIVITIES FELLOWSHIP APPLICATION COVER SHEET
Submit the original paper copy including this cover sheet and 7 additional copies and email 1 pdf copy to masters@cwu.edu
Applicant’s Name:
Department:
Project Title:
Application date:
Anticipated project end date:
Email:
Phone:
Reminder: All funds must be consumed within 12 months of notification of award and unused funds will revert back to
the SGSR, unless otherwise specified. Please note that CWU policies regarding purchases and travel will pertain. If the recipient receives a fellowship after he/she has expended funds for a project, he/she may be reimbursed for those expenses for which they have kept receipts but those reimbursable receipts must be turned into the SGSR within two weeks of the award notification and within the same fiscal year, which runs from July 1 – June 30. Retroactive travel expenses will not apply.
Refer to the Business and Financial Affairs website for full information. http://www.cwu.edu/financial-affairs/
Total amount requested from the Faculty Development and Research Council: (up to $1,000)
Will you be using: Animal subjects: Yes No
Dangerous animals, equipment or materials: Yes No
Human subjects: Yes No
If you have answered yes to any of the above, have you included the approval paperwork? Yes No
Have you received support from the FDRC in the last 2 years? Yes No
If yes, note the date the final report was submitted to the SGSR:
Please note that if you are requesting supplies AND travel; you must include a separate budget sheet for each category of expense. Templates for these sheets are included in this packet.
If, for any reason, you are unable to complete the project within the proposed time frame, you must contact The
Dean of School of Graduate Studies and Research immediately. If you require an extension in order to complete the research or creative activity outlined in your original application, you must provide in writing the rationale for the extension. Your request will be reviewed by the FDRC and you will be notified of the decision.
By signing below, I assume responsibility for the project activities outlined in this packet. I have read and understand the current guidelines regarding expenditures related to this proposed work.
Applicant’s Signature: Date:
Graduate Committee Chair Printed Name:
Graduate Committee Chair Signature of Approval:
Comments:
Date:
Date:
SGSR Office use only:
File # _ Decision: form updated 112015
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