Slac National Accelerator Laboratory
Report to the
LCLS Facilities Advisory Committee
Mark Reichanadter
LCLS Deputy Director
Project Management Status
Cost and Schedule Performance
Funding, Obligations & Costs
Milestones & Critical Path
Procurement Status
Risks & Mitigations
Summary
11-13 November 2008 FAC Meeting
LCLS Project Management
M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
Review Documentation
LCLS Project Review information:
http://www-ssrl.slac.stanford.edu/lcls/fac/2008november/index.html
Back-up documentation
Responses to June 2008 FAC Recommendations
September 2008 Monthly Report
Current LCLS Risk Registry
Thumb-drives available
Questions? Contact:
Helen O’Donnell X3368, heleno@slac.stanford.edu
Daphne Mitchell X5377, dmitchell@slac.stanford.edu
11-13 November 2008 FAC Meeting
LCLS Project Management
2
M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
LCLS Overview
Focus is on three primary issues
Safety – Construction and installation
Construction nearly complete (Turner 98%)
Installation safety management good so far.
Endgame project planning
Project 85% Complete, Line Item 88%
Performance good so far, ~ on schedule
Cost/Schedule contingency adequate
Any upscopes need to be defined now.
Transition into Operations/Science
Mature commissioning plans. Ops is next.
11-13 November 2008 FAC Meeting
LCLS Project Management
3
M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
Project Status
LCLS performance is on track with baseline
TPC = $420M (TEC = $352M, OPC = $68M)
CD-4 = July 31, 2010
TPC >84% Complete, TEC >88% Complete
Contingency on TEC = $17.7M
43% on remaining work
Management Reserve on OPC = $8.9M
43% on remaining work
LCLS received its full request under a CR
TEC first five months FY09 funding + $5M
OPC first five months FY09 funding
11-13 November 2008 FAC Meeting
LCLS Project Management
4
M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
Project Performance
LCLS Baseline Performance - September 2008 (AYK$)
Work
Accomplished
% Complete
Total Budget at
Completion
1.1 Project Management
20,251
88.7%
22,822
1.2 Injector
20,239
100.0%
20,239
1.3 Linac
27,274
96.5%
28,257
1.4 Undulator
44,994
97.7%
46,065
1.5 X-ray Transport
22,372
79.5%
28,134
1.6 X-ray Endstations
3,407
35.9%
9,482
1.9 Conventional Facilities
121,374
88.0%
137,915
1.X Controls
1 LCLS Total Base Cost
33,382
293,293
80.7%
87.7%
41,362
334,277
WBS
2 LCLS Other Project Cost
LCLS Total Project Cost (TPC)
11-13 November 2008 FAC Meeting
LCLS Project Management
LCLS Total Estimated Cost (TEC)
352,000
Available Contingency
17,723
% Contingency on ETC
43.2%
38,689
65.4%
59,123
LCLS Total Other Project Costs (OPC)
68,000
Available Mgmt Reserve
8,877
% Mgmt Reserve on ETC
43.4%
331,982
5
84.4%
420,000
M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
Project Performance (Sep08)
TPC
BCWS
BCWP
ACWP
Obligations (cum)
$336.4M
$332.0M
$330.9M
$337.6M
TEC (Line Item)
Est at Complete (EAC)
$338.1M
Includes variances and Pending BCRs
Includes upscopes for SXR Integr/Install and Hutch #6
EAC Cost to go contingency 30.7%
Remaining Work (ETC)
$ 45.3M
~$3M is under contract
11-13 November 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
Earned Value Indices
LCLS Cost and Schedule Indices (TEC Only)
1.5
1.4
BCWP/BCWS (SPI)
1.3
BCWP/ACWP (CPI)
1.2
1.1
1.0
0.9
0.8
0.7
0.6
0.5
Rebaseline to address FY07 CR approved in Jan08.
CPI & SPI performance steady
11-13 November 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
Cost and Schedule Variances
LCLS TEC Cost and Schedule Variances
1,000
0
8
l-0
Ju
8
r- 0
Ap
08
nJa
(1,000)
AYK$
(2,000)
(3,000)
(4,000)
(5,000)
SV
(6,000)
CV
(7,000)
(8,000)
SV due to delays in (Turner) construction and installation-related activities
Recently improved, expected to continue
11-13 November 2008 FAC Meeting
LCLS Project Management
8
M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
TEC (Line Item) Performance
400000
~$1.8M carry-forward
350000
300000
(AY$K)
250000
200000
150000
BCWS
BCWP
100000
ACWP
BA
50000
OBL
11-13 November 2008 FAC Meeting
LCLS Project Management
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FY
10
FY
09
FY
08
FY
07
FY
06
FY
05
FY
03
FY
04
0
M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
DOE (Level 2) Milestone Performance
LCLS DOE (Level 2) Milestones
Delivery of Undulator 1st Articles to MMF
Sector 20/Alcove Beneficial Occupancy
MMF Qualified & Ready to Measure Prod Undulators
Start Injector Commissioning (Drive Laser)
Injector Accelerator Readiness Review (ARR) Comp
Start Injector Commissioning(UV Beam to Cathode)
Linac Water/Power Available
Linac (Li20-Li30) Ready for Commissioning
Start Installation of Undulator Facility
BTH-UN-FEE-NEH-CUP Beneficial Occupancy
Linac (Li20-Li30) Commissioning Complete
Safety Analysis Document (SAD) Approved
XT-FEH Beneficial Occupancy
XT Start FEE Installation
LCLS ARR Complete (BTH thru NEH)
Start Linac-to-Undulator (LTU) Commissioning
XT Start Tunnel Installation
Start Undulator Commissioning (1st Light)
2-D Detector Shipped to SLAC
Start FEE Commissioning with Beam
First X-Rays into NEH - Initiate Early Ops
XE Start Installation in FEH
First X-Rays into FEH
11-13 November 2008 FAC Meeting
LCLS Project Management
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Baseline Date
Actual
3-Jul-06
15-Jun-06
21-Jul-06
14-Apr-06
28-Aug-06
28-Aug-06
29-Jan-07
15-Dec-06
31-Jan-07
30-Mar-07
9-Apr-07
5-Apr-07
11-Jul-07
29-Mar-07
1-Dec-07
1-Dec-07
16-May-08
14-Aug-08
21-Jul-08
14-Aug-08
30-Jul-08
2-Apr-08
29-Aug-08
23-Sep-08
22-Oct-08 17-Nov-08 (P)
13-Jan-09
17-Apr-09
20-Apr-09
27-May-09
6-Jul-09
30-Jul-09
6-Aug-09
10-Sep-09
17-Sep-09
26-Feb-10
Variance
-12 days
-70 days
0 days
-22 days
42 days
-2 days
-74 days
0 days
64 days
18 days
-86 days
17 days
18 days (P)
On Schedule
Early
Early
On Schedule
On Schedule
On Schedule
On Schedule
On Schedule
On Schedule
On Schedule
M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
Schedule
Critical Path (CP) to CD-4
Undulator/FEE C.O. – install – FEL commission
– Photons in FEH = ~108 working days
Soft X-ray Mirror System = 109 days
XE TUN/FEH PPS Shielding & Supports = 111 days
Pop-Up Camera System = 113 days
AMO readiness is tight for early science but not CD-4
Space Renovation B.O. = ~83 days
Renovation of existing space has low technical risk
Evaluating options to enhance the science program
11-13 November 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
Procurement Status
Procurement and technical teams co-located
1 Manager, 1 Buyer (technical components)
1 Contract Administrator (A/E, CM/GC contracts)
1 Construction Buyer (Davis-Bacon contracts)
Administer field changes and submittals
1 P/T Consultant (price and change negotiations)
Weekly technical/procurement staff meetings
Advance procurements monitored via APP’s
LCLS <$10M procurement remain.
~$4.5M Space Renovation. ~$3-4M FEH Hutches.
LUSI procurements will use same processes.
SSO approval still required for >$500K.
11-13 November 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
Project Risks & Mitigating Actions
Safety – Construction and Installation
Fully staffed in ES&H, construction safety and
oversight (UTR’s)
Increased inspections, SLAC-enforced procedures,
daily tool box meetings
Hands-on safety management by LCLS, SLAC & DOE
Recent performance improved, watch for complacency
Cost / Contingency Analysis (End Game)
Nov08 – Bottoms-up ETC on remaining work
Monthly Estimate at Complete (EAC) analysis
Construction claim set aside
Looking at scope buy-backs to optimize science program
CR – Does not appear to adversely impact on LCLS
11-13 November 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
TEC Remaining Work
PM
1%
LN UN
0% 0%
0%
XTOD
2%
End Game Planning
XES
2%
CF
5%
Remaining costs still
dominated by CF
CT
2%
Hutches, Space Renovation
Potential Claims
Photon Systems
Other Project Costs
Re-estimate remaining costs
Update schedule logic
Resource rates
Contingency estimates
Upscopes to enhance science
88% Work Complete
LCLS TEC Remaining Work (AYM$)
11-13 November 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
Project Risks & Mitigating Actions
Transition from project to a science/user facility
Reorganize LCLS Directorate
Accelerator System Division
Transition from PPA Directorate to LCLS
Experimental Facilities Division
Manage photon operations, User administration, outreach
New Directorate – need to staff up.
Strategic Projects Division
LCLS/LUSI projects (focus is project delivery)
Engineering and Physics Division
Centralize technical staff for customer support (XFD, SPD, ASD)
Common standards and configuration control
Started to document LCLS “lessons learned’
Business Office
Centralize business systems for ops and project management
Scope-driven WBS for LCLS (to be SLAC-wide)
11-13 November 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
LCLS Directorate Organization
LCLS Directorate
Define and deliver the transformational potential of
Ultrafast photon science through efficient
and effective operation of the Linac Coherent Light
Source as a BES User facility
Accelerator Systems Division
Experimental Facilities Division
Deliver the LCLS quality beam in a
sustainable and efficient manner that meets the
needs of the user program
Deliver the instrument systems and user
administration activities necessary for efficient
performance of a user based research program
Business Office
Engineering Physics Division
Strategic Projects Division
Deliver the enabling Infrastructure
necessary for efficient operation
of LCLS
Deliver the approach, resources, and standards, to
optimize the configuration of LCLS in a reliable,
available, and maintainable manner
Deliver the planning and implementation
of next generation upgrades and major
modifications of LCLS
11-13 November 2008 FAC Meeting
LCLS Project Management
M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
Summary
Overall, LCLS making steady progress
Construction (Turner) phase near completion
Cost and schedule performance good so far
Contingencies adequate to address project risks
Bottoms-up ETC for remaining work, add in any final upscopes
Regular EAC and contingency calculations to manage endgame
Challenges ahead:
Safety management of (Turner) construction and
installation activities
Optimize LCLS science with endgame of TEC and OPC
Transition of LCLS into science and operations.
11-13 November 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu
Slac National Accelerator Laboratory
End of Presentation
11-13 November 2008 FAC Meeting
LCLS Project Management
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M. Reichanadter
reich@slac.stanford.edu