CONVENTIONAL FACILITES
MANAGEMENT
October 30, 2007
Facility Advisory Committee
David Saenz
saenzd@slac.stanford.edu
Conventional Facilities Management
Staffing
Field Support: 7 UTR full time; 1 UTR part time
Office Support: 6 (including APD) full time; 3 part time
CM/GC and Trades: 18 Turner/HMM; 130-140 trades
Changes in Last 6 months
UTR staff reduced by one (tunnel inspector)
A/E coordinator on-site support reduced to part-time
Roll-off Plan developed
October 30, 2007
Facility Advisory Committee
David Saenz
saenzd@slac.stanford.edu
Conventional Facilities Management
Change Order Request Technical Review Process
Potential Change Order (PCO) initiated by Turner with
rough order-of-magnitude (ROM) estimate.
Trade contractor submits cost estimate for change.
Contract Administrator distributes to Conventional
Facilities (CF) for evaluation of technical merit.
CF returns recommendation to Procurement for
negotiation.
Contract Administrator finalizes negotiations and
requests authorization (Requisition) from Project Office.
CF processes Baseline Change Request (BCR) and
Requisition.
Contract Administrator issues Contract Modification.
October 30, 2007
Facility Advisory Committee
David Saenz
saenzd@slac.stanford.edu
Conventional Facilities Management
In-house Estimating Service
Support provided by Jacobs Facilities
Dennis Day – on site
Supports Technical Evaluation Process.
Provides check estimates for Change Orders.
Provides estimating services for non-Turner.
construction contracts.
October 30, 2007
Facility Advisory Committee
David Saenz
saenzd@slac.stanford.edu
Conventional Facilities Management
Coordination with Procurement
Weekly Procurement Status to review:
Critical Procurement List
Advance Procurement Plan
Site Office approval process
Status of Change Orders/Field Change Orders
Status of Turner contract (invoicing, payments, etc)
Status of Jacobs Facilities contract (changes,
modifications, payments, etc.)
October 30, 2007
Facility Advisory Committee
David Saenz
saenzd@slac.stanford.edu
Conventional Facilities Management
Coordination with Procurement (continued)
Status of Change Order Requests / Field
Change Orders
Review list of active CORS/FCO against PCO list.
Preliminary evaluation of merit of new PCO items.
Status of Technical evaluation of merit.
Prioritize pending actions.
As required
Daily interaction with technical evaluations,
negotiation progress, other support from CF.
October 30, 2007
Facility Advisory Committee
David Saenz
saenzd@slac.stanford.edu
Conventional Facilities Management
Non-Turner Construction Managed by CF
Electrical Substation – Awarded to Dynelectric
Contract value: $1.8M
Duration: 20 weeks
NTP: July 07
Switchgear provided as GFE
BTH West Upgrades
Budget: $470K
Duration: 12 weeks
NTP: pending
October 30, 2007
Facility Advisory Committee
David Saenz
saenzd@slac.stanford.edu
Conventional Facilities Management
Non-Turner Construction Managed by CF
Gas Line – PGE (pending DOE approval)
Contract Value: $33K
Duration: 10 weeks
NTP: pending
Gas Line – Meter to Central Utility Plant (CUP)
Contract Value: $80K
Duration: 8 weeks
NTP: pending
October 30, 2007
Facility Advisory Committee
David Saenz
saenzd@slac.stanford.edu
Conventional Facilities Management
Non-Turner Construction Managed by CF
Bldg 028 & bldg 751 into LCLS Offices
Budget: $5M
Duration: 14 months
Both projects have design delay starts due to FY 08 budget
constraints
No impact to CD 4 (July 2010)
FEH Hutches
Budget: $2.5M
Duration: 9 months
October 30, 2007
Facility Advisory Committee
David Saenz
saenzd@slac.stanford.edu
Conventional Facilities Management
Jacobs Facilities
A/E Support
A/E Coordinator reduced to part-time
On-site estimator (full-time thru Dec 07)
Review of Submittals and RFI
Prepare Change Order documents
Structural Observations
October 30, 2007
Facility Advisory Committee
David Saenz
saenzd@slac.stanford.edu
Conventional Facilities Management
10CFR851 Worker Safety & Health Program
Contract change effective April 2007
Additional ES&H requirements
Trade contractor to provide medical services
Burdensome of smaller contractors
Permissible Exposure Limits more restrictive
Possible increase in cost of construction
LCLS original flow-downs to TCCo already
included the majority the requirements of
10CFR851
October 30, 2007
Facility Advisory Committee
David Saenz
saenzd@slac.stanford.edu
Conventional Facilities Management
end of presentation
October 30, 2007
Facility Advisory Committee
David Saenz
saenzd@slac.stanford.edu