2014-2015
CLUB RECOGNITION FORM
Club Name: _______________________________________________________________________
CENTRAL WASHINGTON UNIVERSITY
CLUB RECOGNITION PROCEDURE
NOTE: If you are a returning Collegiate Sports Club, please contact Corey Sinclair, Collegiate
Sports Club Coordinator (ext. 3516) as this is NOT the right form for you.
CENTRAL WASHINGTON UNIVERSITY AFFILIATED CLUBS AND ORGANIZATIONS
ACTIVITY IS EXPECTED TO COMPLY WITH THE PRESCRIBED CONDUCT PROVISIONS OF
THE UNIVERSITY’S STUDENT RIGHTS AND RESPONSIBILITIES POLICY, WASHINGTON
STATE LAW, AND GOVERNING UNIVERSITY POLICY MANUALS. ASCWU- STUDENT
GOVERNMENT RESERVES THE RIGHT TO DENY CLUB RECOGNITION SHOULD A
CLUB/ORGANIZATION OR ITS MEMBERS VIOLATE SAID POLICIES AND/OR STATE LAW,
ALLEGED VIOLATIONS WILL BE REFERRED TO THE CAMPUS JUDICIAL COUNCIL.
1. Please complete the included Recognition Form, Statement of Non-Discrimination,
Club/Organization Description and Declaration of Representation as well as read through all
required documents as stated in this packet.
2. Verify that your club has opened an account with SURC Accounting by obtaining a General Club
Accounting signature, SURC 263.
SURC Accounting: ________________________________ Date: ______________________
3. Verify that you have visited the Scheduling Center & received information on scheduling for future
club meetings/events by obtaining a General Scheduling Center signature, SURC 146.
Scheduling: ________________________________ Date: __________________
4. Submit a current and updated Constitution and By-Laws with this Recognition packet. Note:
Your Constitution must be updated at least every two academic years. Constitutions should be a brief
statement of requirements for and limitation on membership, the purpose &/or mission of the club,
information on club/organization dues or fees and when they are collected. Obtain a signature from the
Associate Director of Campus Life, Scott Drummond, SURC 263. *This step does not constitute club recognition*
Scott Drummond: _____________________________ Date:______________________
Club Recognition is NOT final until voted on by the ASCWU Student Government
After the above items have been signed off and the rest of the packet is completed, return it to the ASCWU Student
Government Vice President for Clubs & Organization’s mailbox, SURC 236. The VP for Clubs and Organizations will
check the packet for completeness and forward it the next ASCWU-SG Meeting for a vote. If your Club/Organization is
NOT officially recognized before the ASCWU Student Government, the benefits afforded recognized Clubs/Organizations
will not be available. This includes SURC facilities, mailboxes, posting privileges, and travel funds. For questions or
concerns please contact the Vice President for Clubs & Organizations, Phil Rush at ASCWUClubs@cwu.edu, or the
Associate Director of Campus Life, Scott Drummond at Drummond@cwu.edu.
CLUB RECOGNITION PAGE 1 of 6
MEMBERSHIP INFORMATION
Please Type or Print Legibly
Club/Organization Name: _____________________________________________
Advisor’s Name: ________________________ Phone Number: ______________
(please print legibly)
Department: ______________
Please include the Name, Student ID, Phone Number and Email for your club officers.
Note that there is a minimum requirement of 5 student members to form an ASCWU-SG
recognized club. Your club will not be recognized if this information is incomplete.
ALL 5 CLUB MEMBERS MUST SIGN THE LIABILITY WAIVER prior to
recognition. A club officer cannot hold more than one officer position in a single club.
NAME:
STUDENT ID:
PHONE:
EMAIL:
President:
________________________________________________________________________
Vice President:
________________________________________________________________________
Secretary:
________________________________________________________________________
Treasurer:
________________________________________________________________________
Senator: (required)
________________________________________________________________________
CLUB INSURANCE POLICY
Recognized clubs and organizations at Central Washington University now enjoy the benefit of
having General Liability, Special Risk Accident, and Catastrophic insurance policies to protect
student club members and Club Senate in their activities.
I have received, read and understand the information contained in the Club Insurance and
Risk Management Packet and agree to be bound by its contents. In order to remain in
compliance with the policy I agree to obtain liability waivers from every club member and
submit them to the club insurance coordinator within seven days of joining. I agree that the
club will not participate in activities that are excluded in our policy as stated in the Risk
Management Packet. I further acknowledge that failure to remain in compliance with these
policies may result in loss of club recognition.
___________________________
___________________________
Signature of Advisor
_____________________ ___________________
President’s Name
Signature of President
Date
_____________________ ___________________
Advisor’s Name
Date
CLUB RECOGNITION PAGE 2 of 6
STATEMENT OF NON-DISCRIMINATION
This club/organization will not discriminate in its membership on the basis of race, color, religion,
creed, national origin, sex, sexual orientation, age, marital status, disability, academic standing or
status as a disabled or Vietnam era veteran.
___________________________
___________________________
Signature of Advisor
_____________________ ___________________
President’s Name
Signature of President
Date
_____________________ ___________________
Advisor’s Name
Date
CLUB/ORGANIZATION DESCRIPTION
Please give a brief description, (no more than 250 words) of your club or organization.
Suggested ideas might include the purpose of your club, any goals for your club, and any other related
information that may interest prospective members. Also, include club meeting locations and times.
This “Club Description” will be published on the Club Senate Website, as well as distributed in print
and electronic forms to all interested students looking to find and join ASCWU recognized clubs.
Please Attach a Typed Copy to Packet
CLUB RECOGNITION PAGE 3 of 6
FINAL RECOGNITION SIGNATURES
I have read the Club Senate Constitution and Club Handbook and agree to comply with all Federal,
State and Local Laws as well as University and Club policies. I have also received, read and understand
the information contained in the Club Insurance and Risk Management Packet and agree to be bound
by its contents.
____________________________
_____________________________
Signature of President
Signature of Advisor
This information provided in this packet is true to the best of my knowledge.
____________________________
_____________________________
Signature of President
Signature of Advisor
(For ASCWU Student Government Office Use Only)
Recognition Approved by ASCWU Student Government
Yes _____
_________________________________
Vice President for Clubs and Organizations Signature
_________________________________
ASCWU President Signature
No _____
_____________________
Date
_____________________
Date
CLUB RECOGNITION PAGE 4 of 6
Senate of Student Organizations
Declaration of Representation
I, _________________________ ( _______________ ) on the behalf of the
President’s Name
Phone Number
members of ___________________________________________________
Club/Organization Name
do hereby verify on this ______ day of _________________, 20 _________
that ___________________________ ( _________________ ) will serve
Name of Senator
Phone Number
as our designated Senator and representative to the ASCWU Senate of
Student Organizations, and that __________________ ( ______________ )
Name of Alternative Senator
Phone Number
will serve as our Alternative Senator and Representative.
I understand that attendance to Club Senate Meetings are mandatory and that failure to have a
Senator present will have negative impacts on the club including but not limited to “Bad
Standing”, loss of funding, ability to vote or address the senate and loss of recognition as a club.
_____________________
President’s Signature
_____________________
Advisor’s Signature
CLUB RECOGNITION PAGE 5 of 6
____________
Date
____________
Date
Statement of Intent
(TO BE COMPLETED BY CLUB ADVISOR)
This page is intended to be detached from the packet and delivered to the prospective
advisor of the club.
The requirement will be for the advisor to complete and mail this section to Phil Rush
[M.S. 7448] separate from the rest of this recognition packet. However, this obligation
must be fulfilled within THIRTY DAYS of Club Recognition.
To the Advisor,
Please mail a written statement of approximately 300 words to the provided mail stop. The
intention of this requirement is to allow you to evaluate what you expect from yourself, what Central
Washington University requires of you, and even what your future club members expect from you as a
club advisor. Please include the degree in which you intend to participate in the club’s activities, how
you will support the club’s officers to ensure a prosperous leadership and what roles in the club that you
hope to fulfill.
Remember, as the advisor you have the opportunity and the obligation to provide support to club
leaders and members. Through cooperation we can increase the presence of positive atmospheres on our
campus.
If you have any questions, concerns or comments regarding this requirement or an advisor’s role
in a club, please contact me.
Philip Rush
ASCWU-SG
V.P. of Clubs and Organizations
ASCWUClubs@cwu.edu
Ext: 1682
CLUB RECOGNITION PAGE 6 of 6